Create AI meeting summaries with Fireflies transcripts & Dart tasks using Gemini

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Automatically generate a meeting summary from your meetings through Fireflies.ai, save it to a Dart document, and create a review task with the meeting link attached. What it does This workflow act...

Best for

Document Extraction automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.webhook, n8n-nodes-dart.dart, n8n-nodes-base.stickynote, @firefliesai/n8n-nodes-fireflies.fireflies, @n8n/n8n-nodes-langchain.lmchatgooglegemini, n8n-nodes-base.code, @n8n/n8n-nodes-langchain.agent

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Dart.

Original n8n.io source

1.1 Workflow description

Title: Create AI meeting summaries with Fireflies transcripts & Dart tasks using Gemini
Workflow name: Create AI meeting summaries with Fireflies transcripts & Dart tasks using Gemini

Automatically generate a meeting summary from your meetings through Fireflies.ai, save it to a Dart document, and create a review task with the meeting link attached.

What it does

This workflow activates when a Fireflies.ai meeting is processed (via a webhook). It retrieves the meeting transcript via the FirefliesAI transcript node and uses an AI model to generate a structured summary.

Who’s it for

Teams or individuals needing automatic meeting notes.
Project managers tracking reviews and actions from meetings.
Users of Fireflies.ai and Dart who want to streamline their documentation and follow-up process.

How to set up

Import the workflow into n8n.
Connect your Dart account (it will need workspace and folder access).
Add your PROD webhook link from the webhook node to your Fireflies.ai API settings.
Add your Fireflies.ai API key on the Fireflies Transcript node.
Replace the dummy Folder ID and Dartboard ID with your actual target IDs.
Choose your preferred AI model for generating the summaries.

Requirements

n8n account
Connected Dart account
Connected Fireflies.ai account (with access to API key and webhooks)

How to customize the workflow

Edit the AI prompt to adjust the tone, style, or format of the meeting summaries.
Add, remove, or change the summary sections to match your needs (e.g., Key takeaways, Action Items, Summary).

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Webhook

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2.1

Block 2 - Retrieve an existing folder

Type / Role: n8n-nodes-dart.dart - dart
Config choices: Version 1

Block 3 - Create a new doc

Type / Role: n8n-nodes-dart.dart - dart
Config choices: Version 1

Block 4 - Create a new task

Type / Role: n8n-nodes-dart.dart - dart
Config choices: Version 1

Block 5 - Retrieve an existing dartboard

Type / Role: n8n-nodes-dart.dart - dart
Config choices: Version 1

Block 6 - Retrieve an existing doc

Type / Role: n8n-nodes-dart.dart - dart
Config choices: Version 1

Block 7 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Sticky Note7

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Get a transcript

Type / Role: @firefliesai/n8n-nodes-fireflies.fireflies - fireflies
Config choices: Version 1

Block 15 - Google Gemini Chat Model

Type / Role: @n8n/n8n-nodes-langchain.lmChatGoogleGemini - lmChatGoogleGemini
Config choices: Version 1

Block 16 - Parsing stage for logic result

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 17 - Fireflies auto-summary

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 3

3. Summary Table

Workflow	Create AI meeting summaries with Fireflies transcripts & Dart tasks using Gemini
Complexity	advanced
Nodes	17
Categories	Document Extraction, AI Summarization
Author	Dart
Published	14 Nov 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/10851/10851.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows AI Summarization workflows

Frequently asked questions

What does Create AI meeting summaries with Fireflies transcripts & Dart tasks using Gemini do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction, AI Summarization use case.

Dart

4 workflows

Nodes

n8n-nodes-base.webhook n8n-nodes-dart.dart n8n-nodes-base.stickynote @firefliesai/n8n-nodes-fireflies.fireflies @n8n/n8n-nodes-langchain.lmchatgooglegemini n8n-nodes-base.code @n8n/n8n-nodes-langchain.agent

Complexity

advanced

Published 14 Nov 2025

Likes 0

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Install path: /data/workflows/10851/10851.json

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Create AI meeting summaries with Fireflies transcripts & Dart tasks using Gemini

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

What it does

Who’s it for

How to set up

Requirements

How to customize the workflow

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Webhook

Block 2 - Retrieve an existing folder

Block 3 - Create a new doc

Block 4 - Create a new task

Block 5 - Retrieve an existing dartboard

Block 6 - Retrieve an existing doc

Block 7 - Sticky Note

Block 8 - Sticky Note1

Block 9 - Sticky Note2

Block 10 - Sticky Note5

Block 11 - Sticky Note6

Block 12 - Sticky Note7

Block 13 - Sticky Note4

Block 14 - Get a transcript

Block 15 - Google Gemini Chat Model

Block 16 - Parsing stage for logic result

Block 17 - Fireflies auto-summary

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions