Create a new team for a project in Notion

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Creates a new team for a project from webhook form data. When the project is created the current semester is added to it's relation attribute. More info can be fo...

Best for

Project Management automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.function, n8n-nodes-base.merge, n8n-nodes-base.notion, n8n-nodes-base.set, n8n-nodes-base.if, n8n-nodes-base.webhook

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Will Stenzel.

Original n8n.io source

1.1 Workflow description

Title: Create a new team for a project in Notion
Workflow name: Create a new team for a project in Notion

Creates a new team for a project from webhook form data. When the project is created the current semester is added to it's relation attribute.

More info can be found on using this workflow as part of a larger system here.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Get Team Members

Type / Role: n8n-nodes-base.function - function
Config choices: Version 1

Block 2 - Merge

Type / Role: n8n-nodes-base.merge - merge
Config choices: Version 1

Block 3 - Query Current Semester

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 1

Block 4 - Select Semester ID and Projects Count

Type / Role: n8n-nodes-base.set - set
Config choices: Version 1

Block 5 - Use Default Name if Not Specified

Type / Role: n8n-nodes-base.set - set
Config choices: Version 1

Block 6 - Select Project Showcase ID

Type / Role: n8n-nodes-base.set - set
Config choices: Version 1

Block 7 - Get Project Name & Idea

Type / Role: n8n-nodes-base.set - set
Config choices: Version 1

Block 8 - Create Project

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 1

Block 9 - If user exists

Type / Role: n8n-nodes-base.if - if
Config choices: Version 1

Block 10 - Create User

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 1

Block 11 - Query for User

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 1

Block 12 - Merge1

Type / Role: n8n-nodes-base.merge - merge
Config choices: Version 1

Block 13 - Merge2

Type / Role: n8n-nodes-base.merge - merge
Config choices: Version 1

Block 14 - Update Semester for User

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 1

Block 15 - Query User

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 1

Block 16 - Select Semester ID

Type / Role: n8n-nodes-base.set - set
Config choices: Version 1

Block 17 - Update Project Relation

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 1

Block 18 - Merge3

Type / Role: n8n-nodes-base.merge - merge
Config choices: Version 1

Block 19 - Concatenate SemesterIDs

Type / Role: n8n-nodes-base.function - function
Config choices: Version 1

Block 20 - Concatenate ProjectIDs

Type / Role: n8n-nodes-base.function - function
Config choices: Version 1

Block 21 - Merge4

Type / Role: n8n-nodes-base.merge - merge
Config choices: Version 1

Block 22 - Set Email

Type / Role: n8n-nodes-base.set - set
Config choices: Version 1

Block 23 - Team Creation

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 1

3. Summary Table

Workflow	Create a new team for a project in Notion
Complexity	advanced
Nodes	23
Categories	Project Management
Author	Will Stenzel
Published	22 Dec 2021

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/1374/1374.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Project Management workflows

Frequently asked questions

What does Create a new team for a project in Notion do?

Creates a new team for a project from webhook form data. When the project is created the current semester is added to it's relation attribute. More info can be fo...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Project Management use case.

Will Stenzel

2 workflows

Nodes

n8n-nodes-base.function n8n-nodes-base.merge n8n-nodes-base.notion n8n-nodes-base.set n8n-nodes-base.if n8n-nodes-base.webhook

Complexity

advanced

Published 22 Dec 2021

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/1374/1374.json

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Create a new team for a project in Notion

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Get Team Members

Block 2 - Merge

Block 3 - Query Current Semester

Block 4 - Select Semester ID and Projects Count

Block 5 - Use Default Name if Not Specified

Block 6 - Select Project Showcase ID

Block 7 - Get Project Name & Idea

Block 8 - Create Project

Block 9 - If user exists

Block 10 - Create User

Block 11 - Query for User

Block 12 - Merge1

Block 13 - Merge2

Block 14 - Update Semester for User

Block 15 - Query User

Block 16 - Select Semester ID

Block 17 - Update Project Relation

Block 18 - Merge3

Block 19 - Concatenate SemesterIDs

Block 20 - Concatenate ProjectIDs

Block 21 - Merge4

Block 22 - Set Email

Block 23 - Team Creation

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions