Convert handwritten meeting notes to Google Docs with Gmail and easybits

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1. Workflow Overview

Quick overview This workflow monitors a Gmail inbox for unread emails with image attachments, uses easybits Extractor to turn handwritten meeting notes into structured data, creates a Google Doc in...

Best for

Document Extraction automation workflows
AI Summarization automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.gmailtrigger, @easybits/n8n-nodes-extractor.easybitsextractor, n8n-nodes-base.set, n8n-nodes-base.googledocs, n8n-nodes-base.gmail, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Felix.

Original n8n.io source

1.1 Workflow description

Title: Convert handwritten meeting notes to Google Docs with Gmail and easybits
Workflow name: Convert handwritten meeting notes to Google Docs with Gmail and easybits

Quick overview

This workflow monitors a Gmail inbox for unread emails with image attachments, uses easybits Extractor to turn handwritten meeting notes into structured data, creates a Google Doc in a chosen Drive folder, inserts the formatted notes, and replies to the original email with the document link.

How it works

Triggers every minute when a new unread email arrives in Gmail and downloads its attachments.
Sends the attached meeting-notes image to easybits Extractor to extract the meeting title, date, attendees, summary, action items, and source transcription.
Formats the extracted fields into a single plain-text document body with fallbacks for missing values and counts the action items.
Creates a new Google Doc in Google Drive using the extracted meeting title (or a date-based fallback).
Inserts the generated plain-text body into the newly created Google Doc.
Replies in Gmail to the original email thread with a link to the Google Doc and the number of action items captured.

Setup

Connect Gmail OAuth2 credentials for the Gmail trigger and reply action.
Install and configure the easybits Extractor community node and add your easybits API key (and select/configure the extractor pipeline used for meeting-note fields).
Connect Google Docs (Google) OAuth2 credentials and set the destination Google Drive folder ID in the doc creation step.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Gmail: Watch Inbox

Type / Role: n8n-nodes-base.gmailTrigger - gmailTrigger
Config choices: Version 1.2

Block 2 - easybits: Extract Meeting Notes

Type / Role: @easybits/n8n-nodes-extractor.easybitsExtractor - easybitsExtractor
Config choices: Version 2

Block 3 - Set: Build Doc Body

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 4 - Google Docs: Create Doc

Type / Role: n8n-nodes-base.googleDocs - googleDocs
Config choices: Version 2

Block 5 - Google Docs: Insert Body

Type / Role: n8n-nodes-base.googleDocs - googleDocs
Config choices: Version 2

Block 6 - Gmail: Reply with Doc Link

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 7 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Convert handwritten meeting notes to Google Docs with Gmail and easybits
Complexity	intermediate
Nodes	13
Categories	Document Extraction, AI Summarization
Author	Felix
Published	27 May 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/15985/15985.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows AI Summarization workflows

Frequently asked questions

What does Convert handwritten meeting notes to Google Docs with Gmail and easybits do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction, AI Summarization use case.

Felix

24 workflows

Nodes

n8n-nodes-base.gmailtrigger @easybits/n8n-nodes-extractor.easybitsextractor n8n-nodes-base.set n8n-nodes-base.googledocs n8n-nodes-base.gmail n8n-nodes-base.stickynote

Complexity

intermediate

Published 27 May 2026

Likes 0

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Install path: /data/workflows/15985/15985.json

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Convert handwritten meeting notes to Google Docs with Gmail and easybits

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Quick overview

How it works

Setup

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Gmail: Watch Inbox

Block 2 - easybits: Extract Meeting Notes

Block 3 - Set: Build Doc Body

Block 4 - Google Docs: Create Doc

Block 5 - Google Docs: Insert Body

Block 6 - Gmail: Reply with Doc Link

Block 7 - Sticky Note

Block 8 - Sticky Note1

Block 9 - Sticky Note2

Block 10 - Sticky Note3

Block 11 - Sticky Note4

Block 12 - Sticky Note5

Block 13 - Sticky Note6

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions