Convert Fathom meeting transcripts to formatted Google Docs with AI summaries

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Transcript → AI Analysis → Formatted Doc This workflow automatically converts Fathom meeting transcripts into beautifully formatted Google Docs with AI generated summaries, key points, decisions, a...

Best for

Document Extraction automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

@n8n/n8n-nodes-langchain.lmchatgooglegemini, @n8n/n8n-nodes-langchain.outputparserstructured, n8n-nodes-base.code, n8n-nodes-base.set, n8n-nodes-base.httprequest, n8n-nodes-base.googledrive, @n8n/n8n-nodes-langchain.chainllm, n8n-nodes-base.if

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Dean Pike.

Original n8n.io source

1.1 Workflow description

Title: Convert Fathom meeting transcripts to formatted Google Docs with AI summaries
Workflow name: Convert Fathom meeting transcripts to formatted Google Docs with AI summaries

Transcript → AI Analysis → Formatted Doc

This workflow automatically converts Fathom meeting transcripts into beautifully formatted Google Docs with AI-generated summaries, key points, decisions, and action items.

Good to know

Works fully with Fathom free account
Webhook responds immediately to prevent Fathom timeout and duplicate triggers
Validates transcript quality (3+ conversation turns) before AI processing to save costs
Uses Google Gemini API (generous free tier and rate limits, typically enough to avoid paying for API requests, but check latest pricing at Google AI Pricing)
Creates temporary HTML file that's auto-deleted after conversion

Who's it for

Individuals or teams using Fathom for meetings who want more control and flexibility with their AI meeting analysis and storage independently of Fathom, as well as automatic, formatted documentation without manual note-taking. Perfect for recurring syncs, client meetings, or interview debriefs.

How it works

Fathom webhook triggers when meeting ends and sends transcript data
Validates transcript has meaningful conversation (3+ turns)
Google Gemini AI analyzes transcript and generates structured summary (key points, decisions, actions, next steps)
Creates formatted HTML with proper styling
Uploads to Google Drive and converts to native Google Doc
Reduces page margins for readability and deletes temporary HTML file

Requirements

Fathom account with API webhook access (available on free tier)
Google Drive account (OAuth2)
Google Docs account (OAuth2)
Google Gemini API key (Get free key here)

How to set up

Add credentials: Google Drive OAuth2, Google Docs OAuth2, Google Gemini API
Copy the webhook URL from the Get Fathom Meeting webhook node (Test URL first, change to Production URL when ready)
In Fathom: Settings → API Access → Add → Add webhook URL and select all events including "Transcript"
Test with a short meeting, verify Google Doc appears in Drive
Activate workflow

Customizing this workflow

Change save location: Edit "Upload File as HTML" node → update "Parent Folder"
Modify AI output: Edit "AI Meeting Analysis" node → customize the prompt to add/remove sections (e.g., risks, follow-ups, sentiment, etc)
Adjust document margins: Edit "Reduce Page Margins" node → change margin pixel values
Add notifications: E.g. add Slack/Email node after "Convert to Google Doc" to notify team when summary is ready

Quick Troubleshooting

"Transcript Present?" fails: Fathom must send transcript_merged with 3+ conversation turns (i.e. only send to Gemini for analysis if there's a genuine transcript)
HTML as plain text: Check "Convert to Google Doc" uses POST to /copy endpoint
401/403 errors: Re-authorize Google credentials
Inadequate meeting notes: Edit prompts in "AI Meeting Analysis" node

Sample File and Storage Output

Google Doc meeting notes - sample
Google Drive sample folder output:

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Google Gemini Chat Model

Type / Role: @n8n/n8n-nodes-langchain.lmChatGoogleGemini - lmChatGoogleGemini
Config choices: Version 1

Block 2 - Structured Output Parser

Type / Role: @n8n/n8n-nodes-langchain.outputParserStructured - outputParserStructured
Config choices: Version 1.3

Block 3 - Format Key Parts

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 4 - Set Fields

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 5 - Create as HTML

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 6 - Convert to Google Doc

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 7 - Upload File as HTML

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 8 - Delete HTML File

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 9 - AI Meeting Analysis

Type / Role: @n8n/n8n-nodes-langchain.chainLlm - chainLlm
Config choices: Version 1.7

Block 10 - Transcript Present?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 11 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Improve Page Layout

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 15 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 16 - Get Fathom Meeting

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2.1

Block 17 - Sticky Note7

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 18 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Convert Fathom meeting transcripts to formatted Google Docs with AI summaries
Complexity	advanced
Nodes	18
Categories	Document Extraction, AI Summarization
Author	Dean Pike
Published	13 Oct 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/9549/9549.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows AI Summarization workflows

Frequently asked questions

What does Convert Fathom meeting transcripts to formatted Google Docs with AI summaries do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction, AI Summarization use case.

Dean Pike

7 workflows

Nodes

@n8n/n8n-nodes-langchain.lmchatgooglegemini @n8n/n8n-nodes-langchain.outputparserstructured n8n-nodes-base.code n8n-nodes-base.set n8n-nodes-base.httprequest n8n-nodes-base.googledrive @n8n/n8n-nodes-langchain.chainllm n8n-nodes-base.if

Complexity

advanced

Published 13 Oct 2025

Likes 0

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Install path: /data/workflows/9549/9549.json

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Convert Fathom meeting transcripts to formatted Google Docs with AI summaries

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Good to know

Who's it for

How it works

Requirements

How to set up

Customizing this workflow

Quick Troubleshooting

Sample File and Storage Output

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Google Gemini Chat Model

Block 2 - Structured Output Parser

Block 3 - Format Key Parts

Block 4 - Set Fields

Block 5 - Create as HTML

Block 6 - Convert to Google Doc

Block 7 - Upload File as HTML

Block 8 - Delete HTML File

Block 9 - AI Meeting Analysis

Block 10 - Transcript Present?

Block 11 - Sticky Note

Block 12 - Sticky Note1

Block 13 - Sticky Note2

Block 14 - Improve Page Layout

Block 15 - Sticky Note3

Block 16 - Get Fathom Meeting

Block 17 - Sticky Note7

Block 18 - Sticky Note4

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions