Bidirectional ClickUp task & Google Calendar sync with multi-calendar routing

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Who’s it for Teams that manage tasks in ClickUp and want those tasks reflected—and kept in sync—in Google Calendar automatically. How it works A ClickUp Trigger captures task events (create, update...

Best for

Project Management automation workflows
Multimodal AI automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.set, n8n-nodes-base.stickynote, n8n-nodes-base.if, n8n-nodes-base.googlecalendar, n8n-nodes-base.googlesheets, n8n-nodes-base.clickuptrigger, n8n-nodes-base.switch, n8n-nodes-base.merge

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by R4wd0G.

Original n8n.io source

1.1 Workflow description

Title: Bidirectional ClickUp task & Google Calendar sync with multi-calendar routing
Workflow name: Bidirectional ClickUp task & Google Calendar sync with multi-calendar routing

Who’s it for

Teams that manage tasks in ClickUp and want those tasks reflected—and kept in sync—in Google Calendar automatically.

How it works

A ClickUp Trigger captures task events (create, update, delete). For new tasks, the workflow creates a Google Calendar event with the correct start/end. It stores a mapping between clickupTaskId and calendarEventId in a Google Sheet so later updates and deletions can target the right event. Multiple lanes (personal/school/tech/internship) let you route tasks to different calendars.

How to set up

Assign ClickUp OAuth, Google Calendar, and Google Sheets credentials to the nodes.
Open the Configuration node and fill:
- calendarId_* for each lane
- sheetId and sheetTabName for the mapping sheet
- (optional) clickupTeamId
Enable the ClickUp Trigger and run a manual test to validate mapping creation and event syncing.

Requirements

ClickUp workspace with OAuth permissions
Google Calendar & Sheets access
A Google Sheet for the event↔task mapping

How to customize the workflow

Edit the calendar routing in Edit Fields nodes or point them to different calendarId_* values.
Adjust event colors/fields in Google Calendar nodes.
Extend the mapping sheet with extra columns (e.g., status, labels) as needed.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Configuration

Type / Role: n8n-nodes-base.set - set
Config choices: Version 2

Block 2 - Template Notes

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - If

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2

Block 4 - Edit Fields

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.3

Block 5 - Edit Fields1

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.3

Block 6 - Edit Fields2

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.3

Block 7 - Edit Fields3

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.3

Block 8 - Google Calendar9

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1.1

Block 9 - Google Calendar10

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1.1

Block 10 - Edit Fields4

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.3

Block 11 - Google Sheets

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.3

Block 12 - Edit Fields6

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.3

Block 13 - Google Sheets2

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.3

Block 14 - Google Calendar11

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1.1

Block 15 - Google Calendar12

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1.1

Block 16 - Google Calendar13

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1.1

Block 17 - Google Calendar14

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1.1

Block 18 - ClickUp Trigger

Type / Role: n8n-nodes-base.clickUpTrigger - clickUpTrigger
Config choices: Version 1

Block 19 - Google Sheets1

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.3

Block 20 - Google Calendar15

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1.1

Block 21 - Google Calendar16

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1.1

Block 22 - Google Calendar17

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1.1

Block 23 - Google Calendar18

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1.1

Block 24 - Google Calendar19

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1.1

Showing the first 24 of 69 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	Bidirectional ClickUp task & Google Calendar sync with multi-calendar routing
Complexity	advanced
Nodes	69
Categories	Project Management, Multimodal AI
Author	R4wd0G
Published	26 Aug 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/7871/7871.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Project Management workflows Multimodal AI workflows

Frequently asked questions

What does Bidirectional ClickUp task & Google Calendar sync with multi-calendar routing do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Project Management, Multimodal AI use case.

R4wd0G

2 workflows

Nodes

n8n-nodes-base.set n8n-nodes-base.stickynote n8n-nodes-base.if n8n-nodes-base.googlecalendar n8n-nodes-base.googlesheets n8n-nodes-base.clickuptrigger n8n-nodes-base.switch n8n-nodes-base.merge

Complexity

advanced

Published 26 Aug 2025

Likes 0

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Install path: /data/workflows/7871/7871.json

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Bidirectional ClickUp task & Google Calendar sync with multi-calendar routing

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who’s it for

How it works

How to set up

Requirements

How to customize the workflow

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Configuration

Block 2 - Template Notes

Block 3 - If

Block 4 - Edit Fields

Block 5 - Edit Fields1

Block 6 - Edit Fields2

Block 7 - Edit Fields3

Block 8 - Google Calendar9

Block 9 - Google Calendar10

Block 10 - Edit Fields4

Block 11 - Google Sheets

Block 12 - Edit Fields6

Block 13 - Google Sheets2

Block 14 - Google Calendar11

Block 15 - Google Calendar12

Block 16 - Google Calendar13

Block 17 - Google Calendar14

Block 18 - ClickUp Trigger

Block 19 - Google Sheets1

Block 20 - Google Calendar15

Block 21 - Google Calendar16

Block 22 - Google Calendar17

Block 23 - Google Calendar18

Block 24 - Google Calendar19

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions