Automatically archive Gmail emails from Inbox

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Use Case Automatically archive emails in your Gmail inbox from the last day, unless they have been starred. Been using this with my personal and work emails to stick to an Inbox Zero strategy, with...

Best for

Personal Productivity automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.scheduletrigger, n8n-nodes-base.gmail, n8n-nodes-base.filter, n8n-nodes-base.itemlists

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Mutasem.

Original n8n.io source

1.1 Workflow description

Title: Automatically archive Gmail emails from Inbox
Workflow name: Automatically archive Gmail emails from Inbox

Use Case

Automatically archive emails in your Gmail inbox from the last day, unless they have been starred.

Been using this with my personal and work emails to stick to an Inbox Zero strategy, without having to click or swipe a lot.

Setup

Add your Gmail creds

How to adjust this template

Set your own schedule for when to run this. Otherwise, should be good to go. 🤞🏽

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - At midnight every work day

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1

Block 3 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Get all emails in the last day

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2

Block 5 - Get the thread of each email

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2

Block 6 - Keep only starred emails in inbox

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 1

Block 7 - for each message in the thread

Type / Role: n8n-nodes-base.itemLists - itemLists
Config choices: Version 2

Block 8 - Archive message (remove from inbox)

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2

Block 9 - Archive thread (remove from inbox)

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2

Block 10 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Automatically archive Gmail emails from Inbox
Complexity	intermediate
Nodes	10
Categories	Personal Productivity
Author	Mutasem
Published	28 Feb 2024

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/2146/2146.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Personal Productivity workflows

Frequently asked questions

What does Automatically archive Gmail emails from Inbox do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Personal Productivity use case.

Mutasem

19 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.scheduletrigger n8n-nodes-base.gmail n8n-nodes-base.filter n8n-nodes-base.itemlists

Complexity

intermediate

Published 28 Feb 2024

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/2146/2146.json

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Automatically archive Gmail emails from Inbox

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Use Case

Setup

How to adjust this template

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note3

Block 2 - At midnight every work day

Block 3 - Sticky Note2

Block 4 - Get all emails in the last day

Block 5 - Get the thread of each email

Block 6 - Keep only starred emails in inbox

Block 7 - for each message in the thread

Block 8 - Archive message (remove from inbox)

Block 9 - Archive thread (remove from inbox)

Block 10 - Sticky Note

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions