Automatic subscriber creation in Beehiiv from Systeme.io funnel optins

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Purpose This workflow automatically creates a subscriber in a given Beehiiv publication when a new opt in is registered in a given Systeme.io sales funnel. Good to know: the integration with System...

Best for

Social Media automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.set, n8n-nodes-base.httprequest, n8n-nodes-base.if, n8n-nodes-base.gmail, n8n-nodes-base.stickynote, n8n-nodes-base.webhook

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Vincent Belmehel.

Original n8n.io source

1.1 Workflow description

Title: Automatic subscriber creation in Beehiiv from Systeme.io funnel optins
Workflow name: Automatic subscriber creation in Beehiiv from Systeme.io funnel optins

Purpose

This workflow automatically creates a subscriber in a given Beehiiv publication when a new opt-in is registered in a given Systeme.io sales funnel.

Good to know: the integration with Systeme.io is done at the sales funnel level, not at the account level. If you have several sales funnels, you can use the same workflow several times.

Quick Setup

Configure your sales funnel in Systeme.io to create and trigger a webhook after an opt-in
1. Open the “On New Systeme.io Optin” node to find the webhook URL needed to configure your sales funnel on Systeme.io
Configure the “Configure Workflow” node
1. Add your Beehiiv publication ID
2. If you know the subscriber's first and last name and want to send it to Beehiiv, configure the custom field names for first and last name
3. Add one or more email addresses to which to send alert notifications in the event of a problem (separated by commas).
If you have not already done so :
1. Connect your Beehiiv account in the “Create New Beehiiv Subscriber” node
2. Connect your Gmail account in the “Send Email Alert (Beehiiv API error)” node

How It Works

As soon as a new opt-in is registered on your sales funnel, Systeme.io triggers the workflow (via a webhook)
1. Only requests actually coming from Systeme.io are considered (whitelisting of their IP addresses for security reasons)
A new subscriber is added to your Beehiiv publication (via an API call)
1. If available in Systeme.io, UTM tags (utm_source, utm_medium and utm_campaign) are transferred to Beehiiv to correctly track where your subscribers are coming from
If an error occurs during the Beehiiv API call, an alert notification is sent to you (via email)

Requirements

A Systeme.io account
A Beehiiv account with an active publication
A Gmail account

Benefits

Automate & scale your email marketing efforts seamlessly
No more manual tasks to keep your subscriber list always up-to-date
Focus on creating a newsletter that stands out, not on the technical side

Check Out My Other Templates

👉 https://n8n.io/creators/belmehel/

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Clean Data

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 2 - Create New Beehiiv Subscriber

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 3 - Subscriber Created?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 4 - Send Email Alert (Beehiiv API error)

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 5 - Configure Workflow

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 6 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Sticky Note7

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note8

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - On New Systeme.io Optin

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2

3. Summary Table

Workflow	Automatic subscriber creation in Beehiiv from Systeme.io funnel optins
Complexity	intermediate
Nodes	11
Categories	Social Media
Author	Vincent Belmehel
Published	14 Jul 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/5992/5992.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Social Media workflows

Frequently asked questions

What does Automatic subscriber creation in Beehiiv from Systeme.io funnel optins do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Social Media use case.

Vincent Belmehel

1 workflow

Nodes

n8n-nodes-base.set n8n-nodes-base.httprequest n8n-nodes-base.if n8n-nodes-base.gmail n8n-nodes-base.stickynote n8n-nodes-base.webhook

Complexity

intermediate

Published 14 Jul 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/5992/5992.json

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Automatic subscriber creation in Beehiiv from Systeme.io funnel optins

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Purpose

Quick Setup

How It Works

Requirements

Benefits

Check Out My Other Templates

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Clean Data

Block 2 - Create New Beehiiv Subscriber

Block 3 - Subscriber Created?

Block 4 - Send Email Alert (Beehiiv API error)

Block 5 - Configure Workflow

Block 6 - Sticky Note4

Block 7 - Sticky Note5

Block 8 - Sticky Note6

Block 9 - Sticky Note7

Block 10 - Sticky Note8

Block 11 - On New Systeme.io Optin

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions