Automate time tracking enforcement & cleanup for Awork tasks

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

This workflow offers several additional features for time tracking with Awork : Check whether time has been tracked when closing a task. If not, the task is reopened and the user is notified. This ...

Best for

Project Management automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.set, n8n-nodes-base.splitout, n8n-nodes-base.filter, n8n-nodes-base.if, n8n-nodes-base.stickynote, n8n-nodes-base.webhook, n8n-nodes-base.code, n8n-nodes-base.httprequest

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Gregor.

Original n8n.io source

1.1 Workflow description

Title: Automate time tracking enforcement & cleanup for Awork tasks
Workflow name: Automate time tracking enforcement & cleanup for Awork tasks

This workflow offers several additional features for time tracking with Awork:

Check whether time has been tracked when closing a task. If not, the task is reopened and the user is notified. This can be restricted to specific tasks using tags.
Enforce a minimum time entry for tasks to comply with "at least 15-minute intervals are billed" policies. This can also be limited to specific tasks by using tags.
Clean up time entries to match billing intervals.
Add a start time to time entries if it is missing.

This workflow does not use the Awork community nodes package, as the package does not support all required API calls and is therefore not used here. If you prefer to use that package, you can find more information at awork integration guide and replace the HTTP nodes with the corresponding community nodes where applicable.

How it works

Triggered via Awork Webhook call on status change of tasks and new time entries

Set up steps

Add webhook call to Awork (please see in-workflow notes regarding webhook configuration)
Configure Awork API credentials
Set up workflow configuration via setup node, e.g. user notification text, tags, enabled features etc.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Workflow config

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 2 - Fetch task changes

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 3 - Split out task changes

Type / Role: n8n-nodes-base.splitOut - splitOut
Config choices: Version 1

Block 4 - Filter task status change

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2.2

Block 5 - Check if task done

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 6 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Webhook call by Awork

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2

Block 8 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Sticky Note22

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - Sticky Note23

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Check if force time tracking enabled

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 15 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 16 - Process tags and check if found in configured tags

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 17 - Sticky Note18

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 18 - Sticky Note19

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 19 - Check if tags listed in config node

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 20 - Sticky Note20

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 21 - Sticky Note21

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 22 - Check if comments are enabled

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 23 - Sticky Note24

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 24 - Add comment to tasks

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Showing the first 24 of 58 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	Automate time tracking enforcement & cleanup for Awork tasks
Complexity	advanced
Nodes	58
Categories	Project Management
Author	Gregor
Published	08 Jun 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/4805/4805.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Project Management workflows

Frequently asked questions

What does Automate time tracking enforcement & cleanup for Awork tasks do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Project Management use case.

Gregor

2 workflows

Nodes

n8n-nodes-base.set n8n-nodes-base.splitout n8n-nodes-base.filter n8n-nodes-base.if n8n-nodes-base.stickynote n8n-nodes-base.webhook n8n-nodes-base.code n8n-nodes-base.httprequest

Complexity

advanced

Published 08 Jun 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/4805/4805.json

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Automate time tracking enforcement & cleanup for Awork tasks

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Workflow config

Block 2 - Fetch task changes

Block 3 - Split out task changes

Block 4 - Filter task status change

Block 5 - Check if task done

Block 6 - Sticky Note

Block 7 - Webhook call by Awork

Block 8 - Sticky Note1

Block 9 - Sticky Note2

Block 10 - Sticky Note3

Block 11 - Sticky Note4

Block 12 - Sticky Note22

Block 13 - Sticky Note23

Block 14 - Check if force time tracking enabled

Block 15 - Sticky Note5

Block 16 - Process tags and check if found in configured tags

Block 17 - Sticky Note18

Block 18 - Sticky Note19

Block 19 - Check if tags listed in config node

Block 20 - Sticky Note20

Block 21 - Sticky Note21

Block 22 - Check if comments are enabled

Block 23 - Sticky Note24

Block 24 - Add comment to tasks

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions