Automate Shopify orders from Airtable with Gmail confirmations

This n8n template from Intuz provides a complete solution to automate your order creation process.

It seamlessly syncs order data from an Airtable base directly to your Shopify store, creates the official order, and automatically sends a beautiful confirmation email to the customer, closing the loop by updating the status in Airtable.

Who's this workflow for?

• E-commerce Managers
• Operations Teams
• Businesses with Custom Order Processes (e.g., B2B, phone orders, quotes)
• Shopify Store Owners using Airtable as a CRM

How it works

1. Triggered from Airtable: The workflow starts instantly when an Airtable Automation sends a signal via a webhook. This happens when you mark an order as ready to be processed in your Airtable base.

2. Fetch Order Details: n8n receives the record ID from Airtable and fetches the complete order details, including customer information and the specific line items for that order.

3. Create Order in Shopify: All the gathered information is used to create a new, official order directly in your Shopify store.

4. Send Confirmation Email: Once the order is successfully created in Shopify, a professionally formatted HTML order confirmation email is sent to the customer via Gmail.

5. Update Airtable Status: Finally, the workflow updates the original order record in Airtable, marking its status as "Done" to prevent duplicate processing and keep your records in sync.

Key Requirements to Use This Template

1. n8n Instance: An active n8n account (Cloud or self-hosted). 2. Airtable Base: An Airtable base on a "Pro" plan or higher (required for Airtable Automations). It should contain tables for Orders and Order Line Items. 3. Shopify Store: An active Shopify store with API access permissions. 4. Gmail Account: A Gmail account to send confirmation emails.

Setup Instructions

1. Configure the n8n Workflow:

• Webhook Node: Activate the workflow to get the Production URL from the "Webhook" node. Copy this URL.
• Airtable Nodes: In the Get a record and Update record nodes, connect your Airtable credentials and select the correct Base and Table IDs.
• Shopify Node: In the Create an order node, connect your Shopify store using OAuth2 credentials.
• Gmail Node: In the Send a message node, connect your Gmail account.

2. Set Up the Airtable Automation (Crucial Step):

• Go to your Airtable base and click on "Automations".
• Create a new automation. For the trigger, select "When a record meets conditions".
• Choose your Orders table and set a condition that makes sense for you (e.g., When "Shopify Ordered" is "Pending").
• For the action, choose "Run a script". Paste the code below into the script editor: JavaScript const inputConfig = input.config(); const recordId = inputConfig.recordId; const webhookUrl = 'PASTE_YOUR_N8N_PRODUCTION_URL_HERE';

await fetch(webhookUrl, { method: 'POST', headers: { 'Content-Type': 'application/json' }, body: JSON.stringify({ recordId: recordId }), });

• ReplacePASTE_YOUR_N8N_PRODUCTION_URL_HERE with the Production URL you copied from n8n.
• Add an input variable to the script named recordId and set its value to the "Airtable record ID" from the trigger step.
• Test the script and turn your Airtable Automation ON.

Connect with us

• Website: https://www.intuz.com/services
• Email: [email protected]
• LinkedIn: https://www.linkedin.com/company/intuz
• Get Started: https://n8n.partnerlinks.io/intuz

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