Automate sales call grading with Fireflies.ai, OpenAI, and Google Sheets

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Turn your sales and onboarding calls into actionable insights — automatically! This workflow connects Fireflies.ai with OpenAI to analyze and grade your call transcripts. The results, along with yo...

Best for

CRM automation workflows
AI Summarization automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.webhook, n8n-nodes-base.googlesheets, @firefliesai/n8n-nodes-fireflies.fireflies, @n8n/n8n-nodes-langchain.openai, n8n-nodes-base.code, n8n-nodes-base.gmail, n8n-nodes-base.slack, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Emilio Loewenstein.

Original n8n.io source

1.1 Workflow description

Title: Automate sales call grading with Fireflies.ai, OpenAI, and Google Sheets
Workflow name: Automate sales call grading with Fireflies.ai, OpenAI, and Google Sheets

Turn your sales and onboarding calls into actionable insights — automatically!
This workflow connects Fireflies.ai with OpenAI to analyze and grade your call transcripts. The results, along with your lead’s details, are logged directly into a Google Sheet for easy tracking. Plus, you’ll get an instant Slack or Gmail notification with the evaluation so you can take quick action.

🚀 What It Does

Triggers on new Fireflies.ai transcripts
Uses AI to evaluate and grade your calls
Logs lead + scoring data into Google Sheets
Sends instant updates via Slack or Gmail

💡 Why It’s Valuable

Save hours of manual call reviews
Keep a consistent, unbiased scoring system
Centralize data for reporting and coaching
Act faster with real-time notifications

Perfect for sales, onboarding, or customer success teams who want to improve call quality at scale while saving time.

🛠️ Setup Instructions

Connect Fireflies.ai – Enable transcript export from your Fireflies.ai account.
Integrate with OpenAI – Use the provided API key to analyze and score transcripts automatically.
Configure Google Sheets – Create a sheet with columns for:
- Lead Name
- Company
- Call Date
- Transcript Link
- AI Score
- Notes/Insights
Enable Notifications – Connect Slack or Gmail to receive instant alerts with evaluation details.
Test & Launch – Run a sample call to ensure transcripts flow correctly into the sheet and notifications are triggered.

🔄 Detailed Workflow

A new call transcript is generated in Fireflies.ai.
The transcript is sent to OpenAI, where the call is evaluated and scored based on quality, engagement, and outcomes.
The results + lead data are logged automatically into Google Sheets for centralized tracking.
A Slack or Gmail notification instantly alerts your team with the score and key insights, so you can take immediate action.

📊 Google Sheets

Your Google Sheet should include the following columns:

Lead Name
Email/Contact
Company Name
Call Date & Time
Transcript URL
AI Evaluation Score
Summary/Next Steps

This structure ensures clarity, easy reporting, and consistent data across all calls.

⚠️ Community Node Disclaimer

This workflow is created with community nodes and integrations. Please review security and API key management best practices before deploying in production.

🖼️ Workflow Template

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Webhook

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2.1

Block 2 - Append row in sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 3 - Get a transcript

Type / Role: @firefliesai/n8n-nodes-fireflies.fireflies - fireflies
Config choices: Version 1

Block 4 - Message a model

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1.8

Block 5 - Code in JavaScript

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 6 - Code in JavaScript1

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 7 - Send a message

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 8 - Send a message1

Type / Role: n8n-nodes-base.slack - slack
Config choices: Version 2.3

Block 9 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Automate sales call grading with Fireflies.ai, OpenAI, and Google Sheets
Complexity	intermediate
Nodes	14
Categories	CRM, AI Summarization
Author	Emilio Loewenstein
Published	08 Oct 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/9381/9381.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source CRM workflows AI Summarization workflows

Frequently asked questions

What does Automate sales call grading with Fireflies.ai, OpenAI, and Google Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your CRM, AI Summarization use case.

Emilio Loewenstein

3 workflows

Nodes

n8n-nodes-base.webhook n8n-nodes-base.googlesheets @firefliesai/n8n-nodes-fireflies.fireflies @n8n/n8n-nodes-langchain.openai n8n-nodes-base.code n8n-nodes-base.gmail n8n-nodes-base.slack n8n-nodes-base.stickynote

Complexity

intermediate

Published 08 Oct 2025

Likes 0

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Install path: /data/workflows/9381/9381.json

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Automate sales call grading with Fireflies.ai, OpenAI, and Google Sheets

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

🚀 What It Does

💡 Why It’s Valuable

🛠️ Setup Instructions

🔄 Detailed Workflow

📊 Google Sheets

⚠️ Community Node Disclaimer

🖼️ Workflow Template

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Webhook

Block 2 - Append row in sheet

Block 3 - Get a transcript

Block 4 - Message a model

Block 5 - Code in JavaScript

Block 6 - Code in JavaScript1

Block 7 - Send a message

Block 8 - Send a message1

Block 9 - Sticky Note

Block 10 - Sticky Note1

Block 11 - Sticky Note2

Block 12 - Sticky Note3

Block 13 - Sticky Note4

Block 14 - Sticky Note5

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions