Automate prescription delivery via Google Sheets to email & WhatsApp

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

This is a fully working n8n workflow that sends prescriptions to patients via email and WhatsApp when a doctor enters prescription data into a Google Sheet. Google Sheets Structure Main Sheet: R...

Best for

Miscellaneous automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.filter, n8n-nodes-base.code, n8n-nodes-base.whatsapp, n8n-nodes-base.googlesheets, n8n-nodes-base.googlesheetstrigger, n8n-nodes-base.emailsend, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Oneclick AI Squad.

Original n8n.io source

1.1 Workflow description

Title: Automate prescription delivery via Google Sheets to email & WhatsApp
Workflow name: Automate prescription delivery via Google Sheets to email & WhatsApp

This is a fully working n8n workflow that sends prescriptions to patients via email and WhatsApp when a doctor enters prescription data into a Google Sheet.

📋 Google Sheets Structure

Main Sheet: Required columns:

prescription_id (unique ID)
patient_name
patient_email
patient_phone
doctor_name
prescription_date
prescription_details
dosage_instructions
followup_date (optional)
prescription_status (set to "new" for new prescriptions)

Log Sheet: This will be auto-created with columns for tracking sent notifications.

🔧 Required Credentials Setup

Google Sheets OAuth2 API: Connect your Google account
SMTP Credentials: For email sending (Gmail, Outlook, etc.)
WhatsApp API: Meta Business WhatsApp API credentials

⚙️ Configuration Steps

Replace YOUR_GOOGLE_SHEET_ID with your actual Google Sheet ID
Replace YOUR_WHATSAPP_PHONE_NUMBER_ID with your WhatsApp Business phone number ID
Update the email sender address in the "Send Email" node
Set up your credentials in n8n

🌟 Features Included

Automated Trigger: Monitors Google Sheet for new prescriptions
Smart Filtering: Only processes prescriptions with status "new"
Rich Email Format: Professional HTML email with prescription details
WhatsApp Integration: Sends formatted prescription text
Comprehensive Logging: Tracks all sent notifications
Status Updates: Marks prescriptions as "sent" after processing
Error Handling: Logs success/failure status for both channels

📱 Sample Data Format

Add rows to your sheet like this:

prescription_id: RX001
patient_name: John Doe
patient_email: [email protected]
patient_phone: +1234567890
doctor_name: Dr. Smith
prescription_date: 2025-01-15
prescription_details: Amoxicillin 500mg capsules
dosage_instructions: Take 1 capsule 3 times daily with food
followup_date: 2025-01-22
prescription_status: new

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Filter New Prescriptions

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2

Block 2 - Format Prescription Data

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 3 - Send WhatsApp

Type / Role: n8n-nodes-base.whatsApp - whatsApp
Config choices: Version 1

Block 4 - Log Notification

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4

Block 5 - Update Prescription Status

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4

Block 6 - Google Sheets Trigger

Type / Role: n8n-nodes-base.googleSheetsTrigger - googleSheetsTrigger
Config choices: Version 1

Block 7 - Send email

Type / Role: n8n-nodes-base.emailSend - emailSend
Config choices: Version 2

Block 8 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Automate prescription delivery via Google Sheets to email & WhatsApp
Complexity	intermediate
Nodes	8
Categories	Miscellaneous
Author	Oneclick AI Squad
Published	13 Aug 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/7325/7325.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Miscellaneous workflows

Frequently asked questions

What does Automate prescription delivery via Google Sheets to email & WhatsApp do?

This is a fully working n8n workflow that sends prescriptions to patients via email and WhatsApp when a doctor enters prescription data into a Google Sheet. Google Sheets Structure Main Sheet: R...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Miscellaneous use case.

Oneclick AI Squad

224 workflows

Nodes

n8n-nodes-base.filter n8n-nodes-base.code n8n-nodes-base.whatsapp n8n-nodes-base.googlesheets n8n-nodes-base.googlesheetstrigger n8n-nodes-base.emailsend n8n-nodes-base.stickynote

Complexity

intermediate

Published 13 Aug 2025

Likes 0

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Install path: /data/workflows/7325/7325.json

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Automate prescription delivery via Google Sheets to email & WhatsApp

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

📋 Google Sheets Structure

🔧 Required Credentials Setup

⚙️ Configuration Steps

🌟 Features Included

📱 Sample Data Format

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Filter New Prescriptions

Block 2 - Format Prescription Data

Block 3 - Send WhatsApp

Block 4 - Log Notification

Block 5 - Update Prescription Status

Block 6 - Google Sheets Trigger

Block 7 - Send email

Block 8 - Sticky Note

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions