{ "workflow": { "id": 7325, "name": "Automate prescription delivery via Google Sheets to email & WhatsApp", "views": 508, "recentViews": 0, "totalViews": 508, "createdAt": "2025-08-13T13:00:03.252Z", "description": "This is a fully working n8n workflow that sends prescriptions to patients via email and WhatsApp when a doctor enters prescription data into a Google Sheet.\n\n## πŸ“‹ Google Sheets Structure\n\n**Main Sheet:**\nRequired columns:\n- `prescription_id` (unique ID)\n- `patient_name`\n- `patient_email`\n- `patient_phone`\n- `doctor_name`\n- `prescription_date`\n- `prescription_details`\n- `dosage_instructions`\n- `followup_date` (optional)\n- `prescription_status` (set to \"new\" for new prescriptions)\n\n**Log Sheet:**\nThis will be auto-created with columns for tracking sent notifications.\n\n## πŸ”§ Required Credentials Setup\n\n1. **Google Sheets OAuth2 API**: Connect your Google account\n2. **SMTP Credentials**: For email sending (Gmail, Outlook, etc.)\n3. **WhatsApp API**: Meta Business WhatsApp API credentials\n\n## βš™οΈ Configuration Steps\n\n1. Replace `YOUR_GOOGLE_SHEET_ID` with your actual Google Sheet ID\n2. Replace `YOUR_WHATSAPP_PHONE_NUMBER_ID` with your WhatsApp Business phone number ID\n3. Update the email sender address in the \"Send Email\" node\n4. Set up your credentials in n8n\n\n## 🌟 Features Included\n\n- **Automated Trigger**: Monitors Google Sheet for new prescriptions\n- **Smart Filtering**: Only processes prescriptions with status \"new\"\n- **Rich Email Format**: Professional HTML email with prescription details\n- **WhatsApp Integration**: Sends formatted prescription text\n- **Comprehensive Logging**: Tracks all sent notifications\n- **Status Updates**: Marks prescriptions as \"sent\" after processing\n- **Error Handling**: Logs success/failure status for both channels\n\n## πŸ“± Sample Data Format\n\nAdd rows to your sheet like this:\n```\nprescription_id: RX001\npatient_name: John Doe\npatient_email: john@email.com\npatient_phone: +1234567890\ndoctor_name: Dr. Smith\nprescription_date: 2025-01-15\nprescription_details: Amoxicillin 500mg capsules\ndosage_instructions: Take 1 capsule 3 times daily with food\nfollowup_date: 2025-01-22\nprescription_status: new\n```\n", "workflow": { "id": "RiKOVQcW472o1Hfu", "meta": { "instanceId": "dd69efaf8212c74ad206700d104739d3329588a6f3f8381a46a481f34c9cc281", "templateCredsSetupCompleted": true }, "name": "Send Prescription to Patients via Email & WhatsApp", "tags": [], "nodes": [ { "id": "368d24da-9d79-4bf5-9c56-1f70bf74ab1e", "name": "Filter New Prescriptions", "type": "n8n-nodes-base.filter", "position": [ -1240, -120 ], "parameters": { "options": {}, "conditions": { "options": { "version": 1, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "1", "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.prescription_status }}", "rightValue": "new" }, { "id": "2", "operator": { "type": "string", "operation": "isNotEmpty" }, "leftValue": "={{ $json.patient_email }}", "rightValue": "" }, { "id": "3", "operator": { "type": "string", "operation": "isNotEmpty" }, "leftValue": "={{ $json.patient_phone }}", "rightValue": "" } ] } }, "typeVersion": 2 }, { "id": "7ca917ec-330c-4f53-90ae-3fa7b7178200", "name": "Format Prescription Data", "type": "n8n-nodes-base.code", "position": [ -1020, -120 ], "parameters": { "jsCode": "// Format prescription data for email and WhatsApp\nconst items = $input.all();\n\nreturn items.map(item => {\n const data = item.json;\n \n // Format prescription text\n const prescriptionText = `\nπŸ₯ PRESCRIPTION\n\nPatient: ${data.patient_name}\nDoctor: ${data.doctor_name}\nDate: ${data.prescription_date}\n\nPrescription Details:\n${data.prescription_details}\n\nDosage Instructions:\n${data.dosage_instructions}\n\nFollow-up Date: ${data.followup_date || 'Not specified'}\n\n⚠️ Important: Take medications as prescribed. Contact your doctor if you have any questions.\n `;\n \n // Format email HTML\n const emailHTML = `\n
\n
\n

πŸ“‹ Medical Prescription

\n \n
\n

Patient Information

\n

Name: ${data.patient_name}

\n

Doctor: ${data.doctor_name}

\n

Date: ${data.prescription_date}

\n
\n \n
\n

Prescription Details

\n

${data.prescription_details}

\n
\n \n
\n

Dosage Instructions

\n

${data.dosage_instructions}

\n
\n \n ${data.followup_date ? `\n
\n

Follow-up

\n

Next Appointment: ${data.followup_date}

\n
\n ` : ''}\n \n
\n

⚠️ Important: Take medications exactly as prescribed. Contact your doctor if you experience any side effects or have questions.

\n
\n \n
\n

This prescription was sent automatically from our medical system.

\n
\n
\n
\n `;\n \n return {\n json: {\n ...data,\n prescriptionText,\n emailHTML,\n whatsappMessage: prescriptionText.replace(/πŸ₯|πŸ“‹|⚠️/g, ''), // Remove emojis for WhatsApp compatibility\n timestamp: new Date().toISOString()\n }\n };\n});" }, "typeVersion": 2 }, { "id": "73c4304b-ac16-4deb-aaae-d40c94c29de9", "name": "Send WhatsApp", "type": "n8n-nodes-base.whatsApp", "position": [ -800, -20 ], "webhookId": "2ff35c14-14d6-485c-bf0f-8a460769b4dd", "parameters": { "textBody": "Hello [Patient Name], πŸ‘‹ Your prescription from Dr. [Doctor Name] dated [Date] is ready. Please check the attached file for your medication details. πŸ“ž For queries, contact us at [Contact Number]. [Clinic/Hospital Name]", "operation": "send", "phoneNumberId": "=+919988888888", "additionalFields": {}, "recipientPhoneNumber": "=+91999999999999" }, "credentials": { "whatsAppApi": { "id": "credential-id", "name": "whatsAppApi Credential" } }, "typeVersion": 1 }, { "id": "cc159a2b-d6c2-414d-b3bc-05f4d0a16b29", "name": "Log Notification", "type": "n8n-nodes-base.googleSheets", "position": [ -580, -120 ], "parameters": { "columns": { "value": { "timestamp": "={{ $json.timestamp }}", "doctor_name": "={{ $json.doctor_name }}", "email_status": "={{ $('Send email').item.json.success ? 'sent' : 'failed' }}", "patient_name": "={{ $json.patient_name }}", "patient_email": "={{ $json.patient_email }}", "patient_phone": "={{ $json.patient_phone }}", "prescription_id": "={{ $json.prescription_id }}", "whatsapp_status": "={{ $('Send WhatsApp').item.json.success ? 'sent' : 'failed' }}", "notification_type": "prescription_sent" }, "schema": [ { "id": "timestamp", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "timestamp", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "patient_name", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "patient_name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "patient_email", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "patient_email", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "patient_phone", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "patient_phone", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "doctor_name", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "doctor_name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "prescription_id", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "prescription_id", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "email_status", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "email_status", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "whatsapp_status", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "whatsapp_status", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "notification_type", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "notification_type", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "patient_name" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "appendOrUpdate", "sheetName": "Notification_Log", "documentId": { "__rl": true, "mode": "url", "value": "=YOUR_GOOGLE_SHEET" }, "authentication": "serviceAccount" }, "credentials": { "googleApi": { "id": "credential-id", "name": "googleApi Credential" } }, "typeVersion": 4 }, { "id": "0c9e09cb-1d80-4f09-abfd-4d3d712833ef", "name": "Update Prescription Status", "type": "n8n-nodes-base.googleSheets", "position": [ -360, -120 ], "parameters": { "columns": { "value": { "prescription_status": "sent" }, "schema": [ { "id": "prescription_id", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "prescription_id", "defaultMatch": true, "canBeUsedToMatch": true }, { "id": "prescription_status", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "prescription_status", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "prescription_id" ] }, "options": {}, "operation": "update", "sheetName": "Prescriptions", "documentId": { "__rl": true, "mode": "url", "value": "=YOUR_GOOGLE_SHEET" }, "authentication": "serviceAccount" }, "credentials": { "googleApi": { "id": "credential-id", "name": "googleApi Credential" } }, "typeVersion": 4 }, { "id": "5c2bf898-b7a2-43c9-a90d-e852fecf829e", "name": "Google Sheets Trigger", "type": "n8n-nodes-base.googleSheetsTrigger", "position": [ -1460, -120 ], "parameters": { "options": {}, "pollTimes": { "item": [ { "mode": "everyMinute" } ] }, "sheetName": { "__rl": true, "mode": "id", "value": "=cfrt5tgbhu8iujnjio90" }, "documentId": { "__rl": true, "mode": "id", "value": "=ojnbgt56ybb" } }, "credentials": { "googleSheetsTriggerOAuth2Api": { "id": "credential-id", "name": "googleSheetsTriggerOAuth2Api Credential" } }, "typeVersion": 1 }, { "id": "530efe83-c80e-4b1e-8121-c508907cecd1", "name": "Send email", "type": "n8n-nodes-base.emailSend", "position": [ -800, -220 ], "webhookId": "4316a3ab-1861-43cb-9b7a-446b0938186e", "parameters": { "text": "Dear [Patient Name],\n\nPlease find attached your prescription from Dr. [Doctor Name] dated [Date].\nIf you have any questions about your medication, kindly contact our clinic.\n\nAttachment: Prescription PDF/Image\n\nBest regards,\n[Clinic/Hospital Name]\n[Contact Number] | [Email Address]", "options": { "appendAttribution": false, "allowUnauthorizedCerts": false }, "subject": "Your Prescription from [Doctor/Hospital Name]", "toEmail": "={{ $json.patient_email }}", "fromEmail": "user@example.com" }, "credentials": { "smtp": { "id": "credential-id", "name": "smtp Credential" } }, "typeVersion": 2 }, { "id": "41b633a7-3641-4816-8b13-eb26a3d37686", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -1580, -480 ], "parameters": { "color": 3, "width": 660, "height": 260, "content": "## 🌟 Features Included\n\n- **Automated Trigger**: Monitors Google Sheet for new prescriptions\n- **Smart Filtering**: Only processes prescriptions with status \"new\"\n- **Rich Email Format**: Professional HTML email with prescription details\n- **WhatsApp Integration**: Sends formatted prescription text\n- **Comprehensive Logging**: Tracks all sent notifications\n- **Status Updates**: Marks prescriptions as \"sent\" after processing\n- **Error Handling**: Logs success/failure status for both channels" }, "typeVersion": 1 } ], "active": false, "pinData": {}, "settings": { "executionOrder": "v1" }, "versionId": "62ea4e96-2323-44a0-8a1c-9726039672be", "connections": { "Send email": { "main": [ [ { "node": "Log Notification", "type": "main", "index": 0 } ] ] }, "Send WhatsApp": { "main": [ [ { "node": "Log Notification", "type": "main", "index": 0 } ] ] }, "Log Notification": { "main": [ [ { "node": "Update Prescription Status", "type": "main", "index": 0 } ] ] }, "Google Sheets Trigger": { "main": [ [ { "node": "Filter New Prescriptions", "type": "main", "index": 0 } ] ] }, "Filter New Prescriptions": { "main": [ [ { "node": "Format Prescription Data", "type": "main", "index": 0 } ] ] }, "Format Prescription Data": { "main": [ [ { "node": "Send email", "type": "main", "index": 0 }, { "node": "Send WhatsApp", "type": "main", "index": 0 } ] ] } } }, "lastUpdatedBy": 29, "workflowInfo": { "nodeCount": 8, "nodeTypes": { "n8n-nodes-base.code": { "count": 1 }, "n8n-nodes-base.filter": { "count": 1 }, "n8n-nodes-base.whatsApp": { "count": 1 }, "n8n-nodes-base.emailSend": { "count": 1 }, "n8n-nodes-base.stickyNote": { "count": 1 }, "n8n-nodes-base.googleSheets": { "count": 2 }, "n8n-nodes-base.googleSheetsTrigger": { "count": 1 } } }, "status": "published", "user": { "name": "Oneclick AI Squad", "username": "oneclick-ai", "bio": "The AI Squad Initiative is a pioneering effort to build, automate and scale AI-powered workflows using n8n.io. Our mission is to help individuals and businesses integrate AI agents seamlessly into their daily operations from automating tasks and enhancing productivity to creating innovative, intelligent solutions. We design modular, reusable AI workflow templates that empower creators, developers and teams to supercharge their automation with minimal effort and maximum impact.", "verified": true, "links": [ "https://www.oneclickitsolution.com/" ], "avatar": "https://gravatar.com/avatar/848fca91367142f65f9e5c55d64e5c9952b160d7b060d103b52aa343c6bc7b3d?r=pg&d=retro&size=200" }, "nodes": [ { "id": 11, "icon": "fa:envelope", "name": "n8n-nodes-base.emailSend", "codex": { "data": { "alias": [ "SMTP", "email", "human", "form", "wait", "hitl", "approval" ], "resources": { "generic": [ { "url": "https://n8n.io/blog/2021-the-year-to-automate-the-new-you-with-n8n/", "icon": "β˜€οΈ", "label": "2021: The Year to Automate the New You with n8n" }, { "url": "https://n8n.io/blog/build-your-own-virtual-assistant-with-n8n-a-step-by-step-guide/", "icon": "πŸ‘¦", "label": "Build your own virtual assistant with n8n: A step by step guide" } ], "primaryDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.sendemail/" } ], "credentialDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/credentials/sendemail/" } ] }, "categories": [ "Communication", "HITL", "Core Nodes" ], "nodeVersion": "1.0", "codexVersion": "1.0", "subcategories": { "HITL": [ "Human in the Loop" ] } } }, "group": "[\"output\"]", "defaults": { "name": "Send Email", "color": "#00bb88" }, "iconData": { "icon": "envelope", "type": "icon" }, "displayName": "Send Email", "typeVersion": 2, "nodeCategories": [ { "id": 6, "name": "Communication" }, { "id": 9, "name": "Core Nodes" }, { "id": 28, "name": "HITL" } ] }, { "id": 18, "icon": "file:googleSheets.svg", "name": "n8n-nodes-base.googleSheets", "codex": { "data": { "alias": [ "CSV", "Sheet", "Spreadsheet", "GS" ], "resources": { "generic": [ { "url": "https://n8n.io/blog/love-at-first-sight-ricardos-n8n-journey/", "icon": "❀️", "label": "Love at first sight: Ricardo’s n8n journey" }, { "url": "https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/", "icon": "🧬", "label": "Why business process automation with n8n can change your daily life" }, { "url": "https://n8n.io/blog/automatically-adding-expense-receipts-to-google-sheets-with-telegram-mindee-twilio-and-n8n/", "icon": "🧾", "label": "Automatically Adding Expense Receipts to Google Sheets with Telegram, Mindee, Twilio, and n8n" }, { "url": "https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/", "icon": "🎫", "label": "Supercharging your conference registration process with n8n" }, { "url": "https://n8n.io/blog/creating-triggers-for-n8n-workflows-using-polling/", "icon": "⏲", "label": "Creating triggers for n8n workflows using polling" }, { "url": "https://n8n.io/blog/no-code-ecommerce-workflow-automations/", "icon": "store", "label": "6 e-commerce workflows to power up your Shopify s" }, { "url": "https://n8n.io/blog/migrating-community-metrics-to-orbit-using-n8n/", "icon": "πŸ“ˆ", "label": "Migrating Community Metrics to Orbit using n8n" }, { "url": "https://n8n.io/blog/automate-google-apps-for-productivity/", "icon": "πŸ’‘", "label": "15 Google apps you can combine and automate to increase productivity" }, { "url": "https://n8n.io/blog/your-business-doesnt-need-you-to-operate/", "icon": " πŸ–₯️", "label": "Hey founders! Your business doesn't need you to operate" }, { "url": "https://n8n.io/blog/how-honest-burgers-use-automation-to-save-100k-per-year/", "icon": "πŸ”", "label": "How Honest Burgers Use Automation to Save $100k per year" }, { "url": "https://n8n.io/blog/how-a-digital-strategist-uses-n8n-for-online-marketing/", "icon": "πŸ’»", "label": "How a digital strategist uses n8n for online marketing" }, { "url": "https://n8n.io/blog/why-this-product-manager-loves-workflow-automation-with-n8n/", "icon": "🧠", "label": "Why this Product Manager loves workflow automation with n8n" }, { "url": "https://n8n.io/blog/sending-automated-congratulations-with-google-sheets-twilio-and-n8n/", "icon": "πŸ™Œ", "label": "Sending Automated Congratulations with Google Sheets, Twilio, and n8n " }, { "url": "https://n8n.io/blog/how-a-membership-development-manager-automates-his-work-and-investments/", "icon": "πŸ“ˆ", "label": "How a Membership Development Manager automates his work and investments" }, { "url": 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}, "displayName": "Code", "typeVersion": 2, "nodeCategories": [ { "id": 5, "name": "Development" }, { "id": 9, "name": "Core Nodes" } ] }, { "id": 841, "icon": "file:googleSheets.svg", "name": "n8n-nodes-base.googleSheetsTrigger", "codex": { "data": { "alias": [ "CSV", "Spreadsheet", "GS" ], "resources": { "generic": [], "primaryDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/trigger-nodes/n8n-nodes-base.googlesheetstrigger/" } ], "credentialDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/credentials/google/oauth-single-service/" } ] }, "categories": [ "Data & Storage", "Productivity" ], "nodeVersion": "1.0", "codexVersion": "1.0" } }, "group": "[\"trigger\"]", "defaults": { "name": "Google Sheets Trigger" }, "iconData": { "type": "file", "fileBuffer": 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If the condition is met, the item will be passed on to the next node. If the condition is not met, the item will be omitted. Conditions can be combined together by AND(meet all conditions), or OR(meet at least one condition).", "resources": { "generic": [], "primaryDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.filter/" } ] }, "categories": [ "Core Nodes" ], "nodeVersion": "1.0", "codexVersion": "1.0", "subcategories": { "Core Nodes": [ "Flow", "Data Transformation" ] } } }, "group": "[\"transform\"]", "defaults": { "name": "Filter", "color": "#229eff" }, "iconData": { "icon": "filter", "type": "icon" }, "displayName": "Filter", "typeVersion": 2, "nodeCategories": [ { "id": 9, "name": "Core Nodes" } ] } ], "categories": [ { "id": 45, "name": "Miscellaneous" } ], "image": [] } }