Automate personalized email campaigns with Google Docs, Sheets and SMTP

Emailing Using Google Sheet, Google Docs, and SMTP

Automate personalized email campaigns using a Google Sheets contact list, a Google Docs template, and SMTP delivery.

How It Works

• Google Docs is used as the email template with variables: {{firstname}}, {{lastname}}, {{company}}, {{email}}.
• Google Sheet contains your list of recipients (one per row).
• For each contact, the workflow merges personal data into the Google Docs template.
• Email is sent to each recipient via SMTP (batch size: 1). Use the Wait node to respect provider quotas.
• After sending, the workflow updates the "process" column of the Google Sheet with the date/time.

How to Use

1. Copy Templates:

   • Google Docs Template
   • Google Sheet Template
   • Find each document’s ID (the text after /d/ and before /edit in the URL).

2. Configure Workflow:

   • Enter your Google Docs and Google Sheets IDs in the settings node.
   • Set your email subject in the appropriate parameter.

3. Set Up Credentials:

   • Connect your Google account.
   • Configure the SMTP node with your mail server details.

4. Update Data:

   • Edit the Google Docs template with your message and variables.
   • Prepare your Google Sheet with these columns: email, firstname, lastname, company.

5. Deploy and Test:

   • Connect all nodes.
   • Test with a small contact batch.
   • Troubleshoot any node errors (indicated in red in n8n).

Requirements

• Google Credentials & permissions: For Sheets and Docs access.
• SMTP Server: For email delivery (adjust Wait node for rate limits).
• n8n Version: Tested on 1.105.2 (Ubuntu).

Need Help?

• Comment this post or contact me on LinkedIn
• Ask in the n8n Community Forum!

See Also

After running your email campaign, some messages may fail to deliver. This workflow scans your email inbox for delivery errors (e.g., bounced messages), flags problematic email addresses in the Google Sheet and ensures future campaigns skip them.