Automate patient intake and AI risk triage with Azure OpenAI, Google, and Slack

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1. Workflow Overview

Description Automate patient pre arrival intake, AI risk assessment, and real time doctor alerts in one seamless healthcare workflow. This automation sends scheduled intake reminders before ...

Best for

Document Extraction automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.cron, n8n-nodes-base.googlecalendar, n8n-nodes-base.gmail, n8n-nodes-base.googlesheetstrigger, @n8n/n8n-nodes-langchain.agent, n8n-nodes-base.code, n8n-nodes-base.googlesheets

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Rahul Joshi.

Original n8n.io source

1.1 Workflow description

Title: Automate patient intake and AI risk triage with Azure OpenAI, Google, and Slack
Workflow name: Automate patient intake and AI risk triage with Azure OpenAI, Google, and Slack

📊 Description

Automate patient pre-arrival intake, AI risk assessment, and real-time doctor alerts in one seamless healthcare workflow. ⏰📧 This automation sends scheduled intake reminders before appointments, analyzes submitted patient data using AI, and flags high-risk cases instantly via Slack. Powered by Azure OpenAI, it evaluates symptoms, allergies, and medical history to generate structured risk levels and doctor preparation notes. Reduce manual triage work, improve patient safety, and ensure physicians are fully prepared before every visit. 🤖🚨

🔄 What This Template Does

⏰ Runs hourly to fetch upcoming appointments from Google Calendar. 📧 Sends pre-arrival intake emails to patients via Gmail. 📊 Monitors new intake form submissions in Google Sheets. 🤖 Analyzes symptoms and medical history using Azure OpenAI (GPT-4o-mini). 🧹 Parses and normalizes structured AI output for consistency. 📝 Stores risk level and doctor notes back into Google Sheets. 🚨 Sends instant Slack alerts if a patient is classified as High risk.

✅ Key Benefits

✅ Automates pre-visit intake collection with zero manual follow-up ✅ Uses AI-powered risk triage to support clinical decision-making ✅ Flags high-risk or urgent cases instantly ✅ Reduces front-desk workload and manual screening time ✅ Improves patient safety through structured early assessment ✅ Ensures doctors are prepared before appointments begin

⚙️ Features

Google Calendar hourly appointment trigger
Gmail automated intake reminder emails
Google Sheets real-time form monitoring
Azure OpenAI GPT-4o-mini risk assessment engine
Structured JSON AI output with confidence scoring
Automatic data normalization and formatting
Conditional risk triage logic (Low / Medium / High / Emergency)
Slack instant doctor notifications for critical cases

🔐 Requirements

Google Calendar OAuth2 credentials
Gmail OAuth2 credentials
Google Sheets OAuth2 credentials
Azure OpenAI API credentials (GPT-4o-mini deployment)
Slack OAuth2 credentials

🎯 Target Audience

Private clinics and healthcare providers
Telemedicine platforms
Medical practices handling high patient volume
Healthcare automation consultants and digital health startups

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - 📋 Overview

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Section: Appointment Reminder

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Section: Intake & AI Analysis

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Section: Risk Triage & Notification

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - ⚠️ Warning: Slack Config

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - ⚠️ Warning: Azure OpenAI

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Hourly Schedule Trigger

Type / Role: n8n-nodes-base.cron - cron
Config choices: Version 1

Block 8 - Fetch Calendar Appointments

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1

Block 9 - Send Pre-Arrival Intake Email

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 1

Block 10 - Watch Intake Form Responses

Type / Role: n8n-nodes-base.googleSheetsTrigger - googleSheetsTrigger
Config choices: Version 1

Block 11 - AI Risk Assessment Agent

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 3

Block 12 - Normalize AI Output

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 13 - Save Assessment to Sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 14 - Check Risk Level

Type / Role: n8n-nodes-base.if - if
Config choices: Version 1

Block 15 - Notify Doctor via Slack

Type / Role: n8n-nodes-base.slack - slack
Config choices: Version 1

Block 16 - Azure OpenAI Chat Model1

Type / Role: @n8n/n8n-nodes-langchain.lmChatAzureOpenAi - lmChatAzureOpenAi
Config choices: Version 1

3. Summary Table

Workflow	Automate patient intake and AI risk triage with Azure OpenAI, Google, and Slack
Complexity	advanced
Nodes	16
Categories	Document Extraction, AI Summarization
Author	Rahul Joshi
Published	19 Feb 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/13520/13520.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows AI Summarization workflows

Frequently asked questions

What does Automate patient intake and AI risk triage with Azure OpenAI, Google, and Slack do?

Description Automate patient pre arrival intake, AI risk assessment, and real time doctor alerts in one seamless healthcare workflow. This automation sends scheduled intake reminders before ...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction, AI Summarization use case.

Rahul Joshi

269 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.cron n8n-nodes-base.googlecalendar n8n-nodes-base.gmail n8n-nodes-base.googlesheetstrigger @n8n/n8n-nodes-langchain.agent n8n-nodes-base.code n8n-nodes-base.googlesheets

Complexity

advanced

Published 19 Feb 2026

Likes 0

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Install path: /data/workflows/13520/13520.json

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Automate patient intake and AI risk triage with Azure OpenAI, Google, and Slack

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

📊 Description

🔄 What This Template Does

✅ Key Benefits

⚙️ Features

🔐 Requirements

🎯 Target Audience

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - 📋 Overview

Block 2 - Section: Appointment Reminder

Block 3 - Section: Intake & AI Analysis

Block 4 - Section: Risk Triage & Notification

Block 5 - ⚠️ Warning: Slack Config

Block 6 - ⚠️ Warning: Azure OpenAI

Block 7 - Hourly Schedule Trigger

Block 8 - Fetch Calendar Appointments

Block 9 - Send Pre-Arrival Intake Email

Block 10 - Watch Intake Form Responses

Block 11 - AI Risk Assessment Agent

Block 12 - Normalize AI Output

Block 13 - Save Assessment to Sheet

Block 14 - Check Risk Level

Block 15 - Notify Doctor via Slack

Block 16 - Azure OpenAI Chat Model1

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions