Automate n8n user invitations from a Google spreadsheet

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

This workflow retrieves all users from n8n, compares them against entries in a Google Sheets spreadsheet, and automatically creates new users when needed. Once new users are created, invitation ema...

Best for

DevOps automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.manualtrigger, n8n-nodes-base.httprequest, n8n-nodes-base.googlesheets, n8n-nodes-base.merge, n8n-nodes-base.scheduletrigger, n8n-nodes-base.set, n8n-nodes-base.stickynote, n8n-nodes-base.code

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by bangank36.

Original n8n.io source

1.1 Workflow description

Title: Automate n8n user invitations from a Google spreadsheet
Workflow name: Automate n8n user invitations from a Google spreadsheet

This workflow retrieves all users from n8n, compares them against entries in a Google Sheets spreadsheet, and automatically creates new users when needed.

Once new users are created, invitation emails are sent automatically.

You can trigger the workflow manually or set it to run on a schedule to ensure continuous synchronization.

Spreadsheet Template

This workflow is designed to work with a Google Sheets structure inspired by Squarespace's newsletter block connection. You can modify the node settings to adapt to a different column format.

👉 Clone the sample sheet here

Suggested columns:

Submitted On
Email Address
Name

Requirements

Credentials

To use this workflow, you need:

n8n API Key – to update users from n8n.
Google Sheets API credentials – Required to get data from a spreadsheet.

Configure Your n8n Instance

To make this workflow work with your n8n instance, update the API endpoint:

🔧 Edit Global node 👇
Change n8n_url to match your instance URL:
Authentication Guide

Explore More Templates 👉 Check out my other n8n templates

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - When clicking ‘Test workflow’

Type / Role: n8n-nodes-base.manualTrigger - manualTrigger
Config choices: Version 1

Block 2 - Get all Users

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 3 - Get all rows

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.5

Block 4 - Get non-users

Type / Role: n8n-nodes-base.merge - merge
Config choices: Version 3

Block 5 - Invite Users

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 6 - Schedule Trigger

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.2

Block 7 - Edit Fields

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 8 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Create users list

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 10 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Combine all paginated results

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

3. Summary Table

Workflow	Automate n8n user invitations from a Google spreadsheet
Complexity	intermediate
Nodes	11
Categories	DevOps
Author	bangank36
Published	20 Mar 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/3233/3233.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source DevOps workflows

Frequently asked questions

What does Automate n8n user invitations from a Google spreadsheet do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your DevOps use case.

bangank36

13 workflows

Nodes

n8n-nodes-base.manualtrigger n8n-nodes-base.httprequest n8n-nodes-base.googlesheets n8n-nodes-base.merge n8n-nodes-base.scheduletrigger n8n-nodes-base.set n8n-nodes-base.stickynote n8n-nodes-base.code

Complexity

intermediate

Published 20 Mar 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/3233/3233.json

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Automate n8n user invitations from a Google spreadsheet

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Spreadsheet Template

Requirements

Credentials

Configure Your n8n Instance

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - When clicking ‘Test workflow’

Block 2 - Get all Users

Block 3 - Get all rows

Block 4 - Get non-users

Block 5 - Invite Users

Block 6 - Schedule Trigger

Block 7 - Edit Fields

Block 8 - Sticky Note3

Block 9 - Create users list

Block 10 - Sticky Note1

Block 11 - Combine all paginated results

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions