📊 AI token tracker for WhatsApp & Telegram – Save AI usage to Google Sheets

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

GPT 4o Token Tracker – Measure AI Usage and Cost via WhatsApp or Telegram Hi! I'm Amanda — I create smart, useful AI automations for n8n and Make. This workflow helps you monitor how many tokens...

Best for

Engineering automation workflows
AI Chatbot automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.gmailtool, n8n-nodes-base.airtabletool, n8n-nodes-base.googlesheets, n8n-nodes-base.googlecalendartool, n8n-nodes-base.code, n8n-nodes-base.telegram, n8n-nodes-base.stickynote, @n8n/n8n-nodes-langchain.agent

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Amanda Benks.

Original n8n.io source

1.1 Workflow description

Title: 📊 AI token tracker for WhatsApp & Telegram – Save AI usage to Google Sheets
Workflow name: 📊 AI token tracker for WhatsApp & Telegram – Save AI usage to Google Sheets

💸 GPT-4o Token Tracker – Measure AI Usage and Cost via WhatsApp or Telegram

Hi! I'm Amanda — I create smart, useful AI automations for n8n and Make.
This workflow helps you monitor how many tokens are consumed per conversation with AI Agent Tokens, and logs that usage into Google Sheets — so you can track expenses and make smarter decisions about your AI usage.

You can connect it to Telegram or WhatsApp (via Evolution API), and it will automatically capture:

Prompt and completion tokens
Total tokens
Time of interaction
The user/channel
(Optional) Cost estimate in USD

📊 What this workflow does

Logs token usage from LangChain agents
Calculates token totals for each request
Appends the data to a structured Google Sheet
Works with WhatsApp (Evolution API) or Telegram bots
Ideal for tracking AI Agent Tokens usage over time and controlling costs

🧪 Free Spreadsheet Template

You can duplicate and use this template for logging token usage:
👉 Google Sheets Template

Includes columns like:

Date
Input
Output
Tokens (Prompt / Completion / Total)
Tool name or use case
Estimated cost

🛠️ Setup Instructions

Import the workflow to your n8n (Cloud or self-hosted)
Connect your Google Sheets account
Choose your trigger:
- WhatsApp (Evolution API webhook)
- Telegram (Bot webhook or message input)
Fill out:
- AI Agent model used (e.g. gpt-4o)
- Cost per 1K tokens (optional, for USD estimation)
Update spreadsheet ID and tab name in the Google Sheets node
(Optional) Connect as a sub-tool to an AI agent for automatic logging

🧰 Tech Used

OpenRouter
LangChain
Google Sheets
Telegram or WhatsApp webhook (Evolution API)
Nodes: HTTP Request, Set, If, Google Sheets, Merge

✅ Who This Is For

Developers or agencies that want to monitor AI Agent Tokens usage
Freelancers managing AI bots for clients
Teams that need billing visibility and cost control
Anyone who wants transparency in AI token spending

✅ Requirements

OpenAI GPT-4o access
Google Sheets credential
Telegram Bot Token (or Evolution API access for WhatsApp)
n8n (Cloud or self-hosted)

🌐 Want this template?

❤️ Buy more workflows at: https://iloveflows.com
☁️ Try n8n Cloud: https://n8n.partnerlinks.io/amanda

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Send Email

Type / Role: n8n-nodes-base.gmailTool - gmailTool
Config choices: Version 2.1

Block 2 - Get Contacts

Type / Role: n8n-nodes-base.airtableTool - airtableTool
Config choices: Version 2.1

Block 3 - Log

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.5

Block 4 - Create Event

Type / Role: n8n-nodes-base.googleCalendarTool - googleCalendarTool
Config choices: Version 1.3

Block 5 - Clean Up

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 6 - Errors

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.5

Block 7 - Error Response

Type / Role: n8n-nodes-base.telegram - telegram
Config choices: Version 1.2

Block 8 - Response

Type / Role: n8n-nodes-base.telegram - telegram
Config choices: Version 1.2

Block 9 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 15 - Clean_Up

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 16 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 17 - AI Agent

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 1.9

Block 18 - Sticky Note8

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 19 - Evolution API

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2

Block 20 - GET Media

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 21 - Sticky Note19

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 22 - Sticky Note20

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 23 - Audio or Text Separation

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2

Block 24 - Convert to File

Type / Role: n8n-nodes-base.convertToFile - convertToFile
Config choices: Version 1.1

Showing the first 24 of 37 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	📊 AI token tracker for WhatsApp & Telegram – Save AI usage to Google Sheets
Complexity	advanced
Nodes	37
Categories	Engineering, AI Chatbot
Author	Amanda Benks
Published	09 May 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/3963/3963.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Engineering workflows AI Chatbot workflows

Frequently asked questions

What does 📊 AI token tracker for WhatsApp & Telegram – Save AI usage to Google Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Engineering, AI Chatbot use case.

Amanda Benks

17 workflows

Nodes

n8n-nodes-base.gmailtool n8n-nodes-base.airtabletool n8n-nodes-base.googlesheets n8n-nodes-base.googlecalendartool n8n-nodes-base.code n8n-nodes-base.telegram n8n-nodes-base.stickynote @n8n/n8n-nodes-langchain.agent

Complexity

advanced

Published 09 May 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/3963/3963.json

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📊 AI token tracker for WhatsApp & Telegram – Save AI usage to Google Sheets

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

💸 GPT-4o Token Tracker – Measure AI Usage and Cost via WhatsApp or Telegram

📊 What this workflow does

🧪 Free Spreadsheet Template

🛠️ Setup Instructions

🧰 Tech Used

✅ Who This Is For

✅ Requirements

🌐 Want this template?

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Send Email

Block 2 - Get Contacts

Block 3 - Log

Block 4 - Create Event

Block 5 - Clean Up

Block 6 - Errors

Block 7 - Error Response

Block 8 - Response

Block 9 - Sticky Note

Block 10 - Sticky Note1

Block 11 - Sticky Note2

Block 12 - Sticky Note3

Block 13 - Sticky Note4

Block 14 - Sticky Note5

Block 15 - Clean_Up

Block 16 - Sticky Note6

Block 17 - AI Agent

Block 18 - Sticky Note8

Block 19 - Evolution API

Block 20 - GET Media

Block 21 - Sticky Note19

Block 22 - Sticky Note20

Block 23 - Audio or Text Separation

Block 24 - Convert to File

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions