AI-powered salon booking with GPT, Google Calendar & email confirmations

Overview

• This workflow is an AI-powered Salon Booking Assistant that automates hair, beauty, and spa appointment scheduling through a Webhook trigger.
• It interacts with the user in natural conversation, collects booking details (service type, stylist preference, date/time, and any special requests), finalizes the draft, and confirms the appointment by storing it in Google Calendar and sending an email confirmation — fully automated end-to-end.

How It Works

1. User Interaction

• The workflow starts when a user submits a request via the Webhook.
• The AI agent asks step-by-step questions:
  • Type of service (haircut, facial, manicure, etc.)
  • Preferred stylist (optional)
  • Preferred date & time
  • Any additional notes (special treatments, products, etc.)
• Once details are gathered, it generates a draft appointment summary.

2. Confirmation & Personal Details

• The user reviews the draft and confirms.
• The assistant then asks for personal details (name, email, phone number).

3. Booking & Notifications

• After confirmation, the details are sent to Google Calendar to create an appointment.
• A confirmation email is sent to the user with all booking information.
• A final webhook response confirms that the appointment is successfully booked.

How to Use

• Triggered directly via a Webhook URL (can be embedded in your salon website or mobile app).
• Simply fill in the details, and the assistant will guide the user step by step until the booking is finalized.
• Once completed, the user receives both an email confirmation and an on-screen success message.

Requirements

To use this workflow, you’ll need:

• n8n account (self-hosted or cloud)
• Webhook node (for booking trigger)
• OpenAI or OpenRouter API Key (for AI-driven conversation)
• Google Calendar API access (to create appointments)
• Gmail / SMTP credentials (to send confirmation emails)