AI-powered email forwarding to WhatsApp with Gmail, Outlook & Google Gemini

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Intelligent email to WhatsApp automation that monitors Gmail and Outlook accounts, uses Google Gemini AI to filter important emails, and forwards them to WhatsApp via Evolution API. Key Features Mu...

Best for

Personal Productivity automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.gmail, @n8n/n8n-nodes-langchain.agent, @n8n/n8n-nodes-langchain.lmchatgooglegemini, n8n-nodes-base.code, n8n-nodes-evolution-api-en.evolutionapi, n8n-nodes-base.gmailtrigger, n8n-nodes-base.microsoftoutlooktrigger, n8n-nodes-base.httprequest

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by iTzJok3r.

Original n8n.io source

1.1 Workflow description

Title: AI-powered email forwarding to WhatsApp with Gmail, Outlook & Google Gemini
Workflow name: AI-powered email forwarding to WhatsApp with Gmail, Outlook & Google Gemini

Overview

Intelligent email-to-WhatsApp automation that monitors Gmail and Outlook accounts, uses Google Gemini AI to filter important emails, and forwards them to WhatsApp via Evolution API.

Key Features

Multi-account support (Gmail + 2 Outlook accounts)
AI-powered email classification with Google Gemini
Automatic Arabic translation for foreign emails
Approved sender whitelist
Security email prioritization (2FA, activations, passwords)
Spam and promotion filtering
Automatic mark-as-read
Link extraction from emails

Setup Requirements

Services Needed:

n8n instance
Gmail account with API access
Microsoft Outlook account(s)
Google Gemini API key (free tier available)
Evolution API (self-hosted WhatsApp API)

Credentials to Add:

Gmail OAuth2
Microsoft Outlook OAuth2
Google Gemini API
Evolution API

Configuration Steps

Import workflow
Add all credentials in n8n
Update WhatsApp numbers in all "Send" nodes (format: [email protected])
Replace "YourInstanceName" with your Evolution API instance
Customize approved sender emails in AI Agent system prompts
Test and activate

How It Works

Workflow monitors emails every minute, parses content with JavaScript, classifies importance with Google Gemini AI, extracts links, translates non-Arabic content, and sends formatted messages to WhatsApp.

Use Cases

Perfect for professionals needing instant mobile notifications for critical emails while filtering spam and promotions.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Mark as Read (Gmail)

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 2 - Filter & Format Email (Gmail)

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 2.2

Block 3 - Google Gemini Chat Model

Type / Role: @n8n/n8n-nodes-langchain.lmChatGoogleGemini - lmChatGoogleGemini
Config choices: Version 1

Block 4 - Parse Gmail Data

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 5 - Send to WhatsApp (Gmail)

Type / Role: n8n-nodes-evolution-api-en.evolutionApi - evolutionApi
Config choices: Version 1

Block 6 - Gmail Trigger

Type / Role: n8n-nodes-base.gmailTrigger - gmailTrigger
Config choices: Version 1.3

Block 7 - Filter & Format Email (Outlook Personal)

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 2.2

Block 8 - Google Gemini Chat Model1

Type / Role: @n8n/n8n-nodes-langchain.lmChatGoogleGemini - lmChatGoogleGemini
Config choices: Version 1

Block 9 - Parse Outlook Personal Data

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 10 - Send to WhatsApp (Outlook Personal)

Type / Role: n8n-nodes-evolution-api-en.evolutionApi - evolutionApi
Config choices: Version 1

Block 11 - Microsoft Outlook Trigger

Type / Role: n8n-nodes-base.microsoftOutlookTrigger - microsoftOutlookTrigger
Config choices: Version 1

Block 12 - Filter & Format Email (Outlook Business)

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 2.2

Block 13 - Google Gemini Chat Model3

Type / Role: @n8n/n8n-nodes-langchain.lmChatGoogleGemini - lmChatGoogleGemini
Config choices: Version 1

Block 14 - Parse Outlook Business Data

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 15 - Send to WhatsApp (Outlook Business)

Type / Role: n8n-nodes-evolution-api-en.evolutionApi - evolutionApi
Config choices: Version 1

Block 16 - Microsoft Outlook Trigger1

Type / Role: n8n-nodes-base.microsoftOutlookTrigger - microsoftOutlookTrigger
Config choices: Version 1

Block 17 - Mark as Read (Outlook Business)

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 18 - Mark as Read (Outlook Personal)

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 19 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 20 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 21 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 22 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	AI-powered email forwarding to WhatsApp with Gmail, Outlook & Google Gemini
Complexity	advanced
Nodes	22
Categories	Personal Productivity, AI Summarization
Author	iTzJok3r
Published	28 Oct 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/10254/10254.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Personal Productivity workflows AI Summarization workflows

Frequently asked questions

What does AI-powered email forwarding to WhatsApp with Gmail, Outlook & Google Gemini do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Personal Productivity, AI Summarization use case.

iTzJok3r

1 workflow

Nodes

n8n-nodes-base.gmail @n8n/n8n-nodes-langchain.agent @n8n/n8n-nodes-langchain.lmchatgooglegemini n8n-nodes-base.code n8n-nodes-evolution-api-en.evolutionapi n8n-nodes-base.gmailtrigger n8n-nodes-base.microsoftoutlooktrigger n8n-nodes-base.httprequest

Complexity

advanced

Published 28 Oct 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/10254/10254.json

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AI-powered email forwarding to WhatsApp with Gmail, Outlook & Google Gemini

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Overview

Key Features

Setup Requirements

Configuration Steps

How It Works

Use Cases

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Mark as Read (Gmail)

Block 2 - Filter & Format Email (Gmail)

Block 3 - Google Gemini Chat Model

Block 4 - Parse Gmail Data

Block 5 - Send to WhatsApp (Gmail)

Block 6 - Gmail Trigger

Block 7 - Filter & Format Email (Outlook Personal)

Block 8 - Google Gemini Chat Model1

Block 9 - Parse Outlook Personal Data

Block 10 - Send to WhatsApp (Outlook Personal)

Block 11 - Microsoft Outlook Trigger

Block 12 - Filter & Format Email (Outlook Business)

Block 13 - Google Gemini Chat Model3

Block 14 - Parse Outlook Business Data

Block 15 - Send to WhatsApp (Outlook Business)

Block 16 - Microsoft Outlook Trigger1

Block 17 - Mark as Read (Outlook Business)

Block 18 - Mark as Read (Outlook Personal)

Block 19 - Sticky Note

Block 20 - Sticky Note1

Block 21 - Sticky Note2

Block 22 - Sticky Note3

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions