Ai audio transcription & Google Docs report generator with VLM run

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Automatically transform audio files into professional transcription reports with AI powered speech recognition, timestamp generation, and formatted Google Docs output. What this workflow does 1. Mo...

Best for

Document Extraction automation workflows
Multimodal AI automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.gmailtrigger, @vlm-run/n8n-nodes-vlmrun.vlmrun, n8n-nodes-base.webhook, n8n-nodes-base.googledocs

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Shahrear.

Original n8n.io source

1.1 Workflow description

Title: Ai audio transcription & Google Docs report generator with VLM run
Workflow name: Ai audio transcription & Google Docs report generator with VLM run

Automatically transform audio files into professional transcription reports with AI-powered speech recognition, timestamp generation, and formatted Google Docs output.

What this workflow does

Monitors Gmail for incoming audio attachments
Downloads and processes audio files using VLM Run AI transcription
Generates accurate transcriptions with precise timestamps and segmentation
Creates professional reports in Google Docs with formatted output
Handles asynchronous processing for long audio files without timeouts

Setup

Prerequisites: Gmail account, VLM Run API credentials, Google Docs access, n8n.

Install the verified VLM Run node by searching for VLM Run in the node list, then click Install. Once installed, you can start using it in your workflows.

Quick Setup:

Configure Gmail OAuth2 for email monitoring
Add VLM Run API credentials for audio transcription
Set up Google Docs OAuth2 for report generation
Create target Google Doc for transcription reports
Update document URL in workflow nodes
Test with sample audio file and activate

Perfect for

Meeting recordings and conference calls
Voice memos and dictation workflows
Interview transcriptions and journalism
Podcast episode documentation
Accessibility compliance and documentation
Legal proceedings and court recordings
Educational content and lecture notes
Customer service call analysis

Key Benefits

Human-level accuracy - Advanced AI speech recognition with automatic punctuation
Timestamp precision - Segmented transcriptions with exact time markers
Multi-format support - Handles MP3, WAV, M4A, AAC, OGG, FLAC files
Asynchronous processing - No timeouts for long audio files
Professional formatting - Beautifully structured Google Docs reports
Automatic workflow - Zero manual intervention required
Saves hours per recording - Transforms manual transcription into instant results
Searchable documentation - Google Docs integration enables easy content discovery

How to customize

Extend by adding:

Speaker identification and diarization
Integration with project management tools (Notion, Asana, Trello)
Automatic summary generation from transcripts
Translation to multiple languages
Slack notifications for completed transcriptions
Integration with CRM systems for call logging
Audio quality enhancement preprocessing
Custom formatting templates for different use cases
Automatic keyword extraction and tagging
Integration with calendar systems for meeting context

This workflow revolutionizes audio documentation by combining cutting-edge AI transcription with professional report generation, making spoken content instantly accessible, searchable, and shareable across your organization.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - 🎙️ Workflow Overview

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - 📧 Email Monitoring

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - 🤖 AI Transcription

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - 🔗 Async Processing

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - 📄 Document Generation

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Monitor Email Attachments

Type / Role: n8n-nodes-base.gmailTrigger - gmailTrigger
Config choices: Version 1.2

Block 7 - VLM Run Audio Transcriber

Type / Role: @vlm-run/n8n-nodes-vlmrun.vlmRun - vlmRun
Config choices: Version 1

Block 8 - Receive Transcription Results

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2

Block 9 - Generate Transcription Report

Type / Role: n8n-nodes-base.googleDocs - googleDocs
Config choices: Version 1

3. Summary Table

Workflow	Ai audio transcription & Google Docs report generator with VLM run
Complexity	intermediate
Nodes	9
Categories	Document Extraction, Multimodal AI
Author	Shahrear
Published	25 Jun 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/5307/5307.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows Multimodal AI workflows

Frequently asked questions

What does Ai audio transcription & Google Docs report generator with VLM run do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction, Multimodal AI use case.

Shahrear

11 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.gmailtrigger @vlm-run/n8n-nodes-vlmrun.vlmrun n8n-nodes-base.webhook n8n-nodes-base.googledocs

Complexity

intermediate

Published 25 Jun 2025

Likes 0

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Install path: /data/workflows/5307/5307.json

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Ai audio transcription & Google Docs report generator with VLM run

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

What this workflow does

Setup

Perfect for

Key Benefits

How to customize

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - 🎙️ Workflow Overview

Block 2 - 📧 Email Monitoring

Block 3 - 🤖 AI Transcription

Block 4 - 🔗 Async Processing

Block 5 - 📄 Document Generation

Block 6 - Monitor Email Attachments

Block 7 - VLM Run Audio Transcriber

Block 8 - Receive Transcription Results

Block 9 - Generate Transcription Report

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions