Website Leads to Voice Demo and Scheduling

Creator: Summer Chang

AI Booking Agent Setup Guide

Overview This automation turns your website into an active booking agent. When someone fills out your form, it automatically:

Adds their information to Notion AI researches their business from their website Calls them immediately with a personalized pitch Updates Notion with call results

Total setup time: 30-45 minutes

What You Need

Before starting, create accounts and gather these:

n8n account (cloud or self-hosted) Notion account - Free plan works duplicate my notion template OpenRouter API key - Get from openrouter.ai Vapi account - Get from vapi.ai

Create an AI assistant Set up a phone number Copy your API key, Assistant ID, and Phone Number ID

How It Works

The Complete Flow

Visitor fills form on your website Form submission creates new record in Notion with Status = "New" Notion Trigger detects new record (checks every minute) Main Workflow executes:

Fetches lead's website AI analyzes their business Updates Notion with analysis Makes Vapi call with personalized intro

Call happens between your AI agent and the lead When call ends, Vapi sends webhook to n8n Webhook Workflow executes:

Fetches call details from Vapi AI generates call summary Updates Notion with results and recording