Automate paid Zoom meetings with Stripe, Gmail & Google Sheets tracking

Streamline Your Zoom Meetings with Secure, Automated Stripe Payments

This comprehensive workflow automates the entire process of setting up a paid online event, from scheduling a Zoom meeting and creating a Stripe payment link to tracking participants and sending confirmation emails.

How it Works

This workflow has two primary, distinct branches: Event Creation and Participant Registration.

Event Creation Flow (Triggered via Form):

• An administrator submits details (title, price, date/time) via a form.
• The workflow creates a new Zoom meeting with a unique password.
• It creates a Stripe Product and a Payment Link.
• A dedicated Google Sheet tab is created for tracking participants.
• An email is sent to the event organizer with all the details, including the Zoom link, payment link, and participant list URL.

Participant Registration Flow (Triggered via Stripe Webhook):

• A webhook is triggered when a Stripe payment is completed (checkout.session.completed).
• The participant's details are added to the dedicated Google Sheet tab.
• A confirmation email is sent to the participant with the Zoom link and password.
• A notification email is sent to the event organizer about the new registration.

Use Cases

• Webinar Sales: Automate setup and registration for paid webinars.

• Consulting/Coaching Sessions: Streamline the booking and payment process for group coaching calls.

• Online Classes: Handle registration, payment, and access distribution for online courses or classes.

Setup Instructions

1. Credentials: Add credentials for:

   • Zoom: For creating the meeting.
   • Google: You need both Gmail and Google Sheets credentials.
   • Stripe: For creating products and handling payment webhooks.

2. Google Sheet: Create a new, blank Google Sheet to hold meeting and participant information.

3. Config Node: Fill the Config node with:

   • currency (e.g., EUR).
   • sheet_url (the URL of the Google Sheet you created).
   • teacher_email (the organizer/host's email).

Workflow Logic

The workflow splits into two logical parts handled by an if node:

Part A: Event Creation (Triggered by Creation Form)

1. Trigger: Creation Form (Form Trigger).

2. Check: if is creation flow (If) evaluates to true.

3. Zoom: Create Zoom meeting creates the session.

4. Stripe Product: Create Stripe Product creates a product and price in Stripe.

5. Stripe Link: Create payment link generates the public payment link, embedding Zoom and sheet metadata.

6. Google Sheet: Create participant list creates a new sheet tab for the event.

7. Email Host: Send email to teacher notifies the host of the successful setup.

Part B: Participant Registration (Triggered by On payment)

1. Trigger: On payment (Stripe Trigger - checkout.session.completed).

2. Format: Format participant extracts customer details.

3. Google Sheet: Add participant to list appends the new participant's info to the event's sheet.

4. Email Participant: Send confirmation to participant sends the Zoom access details.

5. Email Host: Notify teacher sends a registration alert.

Node Descriptions

Customization Tips

• Email Content: You are encouraged to adapt the email contents in the Gmail nodes to fit your branding and tone.

• Currency: Change the currency in the Config node.

• Zoom Password: The password is set to a random 4-character string; you can modify the logic in the Create Zoom meeting node.

• Stripe Price: The price is sent to Stripe in the smallest currency unit (e.g., cents, * 100).

Suggested Sticky Notes for Workflow

• Setup: "Add Your credentials [Zoom, Google, Stripe]. Note: For Google, you need to add Gmail and Google Sheet. Create a new Google Sheet. Keep this sheet blank for now. And fill the config node."

• Creation Form: "Your journey to easy event management starts here. Click this node, copy the production URL, and keep it handy. It's your personal admin tool for quickly creating new meetings."

• Customize: "Feel free to adapt email contents to your needs."

• Config: "Setup your flow".

Required Files

• 2DT5BW5tOdy87AUl_Streamline_Your_Zoom_Meetings_with_Secure,_Automated_Stripe_Payments.json: The n8n workflow export file.

• A new, blank Google Sheet (URL configured in the Config node).

Testing Tips

• Test Creation: Run the Creation Form to trigger the Part A flow. Verify that a Zoom meeting and Stripe Payment Link are created, a new Google Sheet tab appears, and the host receives the setup email.

• Test Registration: Simulate a successful payment to the generated Stripe link to trigger the Part B flow. Verify that the participant is added to the Google Sheet, receives the confirmation email with Zoom details, and the host receives the notification.

Suggested Tags & Categories

• #Stripe

• #Zoom

• #Payment

• #E-commerce

• #GoogleSheets

• #Gmail

• #Automation

• #Webinar