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Schedule daily email reminders from Google Sheets with Gmail

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Intro

This template is for teams, individuals, or businesses who want to automatically send daily email reminders (e.g., updates, status alerts, follow‑ups) using n8n + Gmail.

How it works

  1. Cron Trigger fires every day at your specified time.
  2. Google Sheets node reads all rows from your sheet.
  3. If node filters rows matching your condition (e.g., Status = "Pending").
  4. Send a message (Gmail) sends a customized email to each filtered row.

Required Google Sheet Structure

Column Name Type Example Notes
Email string [email protected] Recipient email address
Status string Pending Filter criterion
Subject string Daily Status Update Email subject (supports variables)
Body string “Please update your task” Email body (text or HTML)

Detailed Setup Steps

  1. Google Sheets
    • Build your sheet with the columns above.
    • In n8n → Credentials, add Google Sheets API (avoid sensitive names).
  2. Gmail
    • In n8n → Credentials → Gmail (OAuth2 or SMTP), connect your account.
    • Do not include your real email in the credential name.
  3. Import & Configure
    • Export the workflow JSON (three‑dot menu → Export).
    • Paste it under Template Code in the Creator form.
    • In each node, select your Google Sheets and Gmail credentials.
  4. Sticky Notes
    • On the If node: “Defines which rows to email.”
    • On the Gmail node: “Sends the email.”

Customization Guidance

  • Adjust schedule: change the Cron expression in Cron Trigger.
  • Modify filter: edit the condition in the If node.
  • Customize email: use expressions like {{$node["Get row(s) in sheet"].json["Subject"]}}.

Troubleshooting

  • Verify the Google Sheet is shared with the connected service account.
  • Check your Cron timezone and expression.
  • Ensure Gmail credentials are valid and not rate‑limited.

Security & Best Practices

  • Remove any real email addresses and sheet IDs.
  • Use n8n Credentials or environment variables—never hard‑code secrets.
  • Add sticky notes for any complex logic.