Bulk auto-publish videos to social networks with AI copy and client approval

This workflow automates batch video publishing prep from a Google Drive folder with AI-generated, platform-specific copy and a simple approval queue in Google Sheets. Perfect for Agencies, content creators or Teams

What This Workflow Does

1. Fetches videos from a Google Drive folder
   You provide a folder ID and the workflow lists all files, filtering to keep only .mp4.

2. Builds a simple publishing calendar
   You configure:

   • Start date
   • Cadence (daily, 5/week, 3/week)
   • Timezone
   • One Publish Hour shared across all selected platforms

   The workflow creates:

   • Schedule Date
   • Schedule DateTime for each video

3. Analyzes each video with AI
   Gemini performs a structured analysis of the video to understand:

   • What happens in the content
   • Key topics
   • Tone
   • Audience intent

4. Generates platform-specific social copy
   For each video, the AI creates unique text for:

   • TikTok
   • Instagram Reels
   • YouTube Shorts

   The prompts are language-aware:

   • If the video is in English, the titles/descriptions are generated in English.
   • If the video is in Spanish, they are generated in Spanish.

5. Saves everything to Google Sheets as drafts
   Each video becomes one row with:

   • Titles, descriptions, hashtags/tags
   • A single shared Schedule DateTime
   • Status = draft

6. Auto-publishes approved rows (Flow 2)
   Every hour:

   • Loads the sheet
   • Filters rows where Status = approved
   • Downloads the Drive file
   • Schedules the video to the selected platforms
   • Updates Status = scheduled

Sheet Structure

The tracking sheet is designed to be a clean approval queue.
Recommended columns:

• Video ID
• Video Name
• Index
• Status
• Schedule Date
• Schedule DateTime
• TikTok Title
• TikTok Description
• TikTok Hashtags
• Instagram Title
• Instagram Description
• Instagram Hashtags
• YouTube Title
• YouTube Description
• YouTube Tags
• Summary
• Profile
• Platforms
• Created At

How Approval Works

• New rows start as draft.
• You revise any copy directly in Sheets.
• When ready, change Status to approved.
• Flow 2 schedules the video and updates the row.

Requirements

• Google Drive access
• Google Sheets access
• Gemini API key
• Upload-Post account with connected social profiles

Installation & Setup

1. Create your tracking sheet
   Copy this sheet in your drive https://docs.google.com/spreadsheets/d/1cegJHxj7Kx4Tg8gMr3uixpzToNc62VEvuuz37iFvnRw/edit?usp=sharing

2. Connect credentials in n8n

   • Google Drive OAuth
   • Google Sheets OAuth
   • Gemini credentials
   • Upload-Post credentials

3. Run the form Provide:

   • Drive Folder ID
   • Profile Username
   • Platforms
   • Timezone
   • Start Date
   • Cadence
   • Publish Hour
   • Google Sheet ID

4. If you want to explore the API used for publishing These docs can help for custom extensions:

   • social media API

Ideal Use Cases

• Creators batching Shorts/Reels/TikToks and wanting a single approval queue
• Agencies that need a simple client-friendly review workflow
• Teams building internal content ops with predictable scheduling

Notes

• This version keeps scheduling simple with one Schedule DateTime per video shared across all selected platforms.
• If you later want per-platform times, extend the calendar builder to generate separate datetimes again.