Weekly OKR alignment report with Gmail, Google Calendar, Notion, and GPT-4.1

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

How it works This workflow is your personal CEO Brain . Every Saturday night, it automatically collects the past week’s activity across: Gmail: filters out spam, promos, receipts, etc. Google...

Best for

Personal Productivity automation workflows
AI Chatbot automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.gmail, n8n-nodes-base.set, n8n-nodes-base.googlecalendar, @n8n/n8n-nodes-langchain.openai, n8n-nodes-base.httprequest, n8n-nodes-base.filter, n8n-nodes-base.code, n8n-nodes-base.merge

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Mark Ma.

Original n8n.io source

1.1 Workflow description

Title: Weekly OKR alignment report with Gmail, Google Calendar, Notion, and GPT-4.1
Workflow name: Weekly OKR alignment report with Gmail, Google Calendar, Notion, and GPT-4.1

How it works

This workflow is your personal CEO Brain. Every Saturday night, it automatically collects the past week’s activity across:

📩 Gmail: filters out spam, promos, receipts, etc.
📅 Google Calendar: grabs past week and upcoming month
🗒️ Notion Weekly Plan: pulls and analyzes a photo of your weekly plan (e.g., taken from a paper planner/notebook) using GPT-4o
🎯 Notion OKRs: fetches quarterly OKRs and formats them for summary

It sends all the data to GPT-4.1, which generates a smart weekly report — including progress check, misalignments, overdue follow-ups, and next steps — then emails it to you as a Weekly OKR Report.

Set up steps

🧠 Add your Gmail, Google Calendar, Notion, and OpenAI credentials
📅 The Notion Weekly Plan should have a date property and an image field that holds a photo of your planner/notebook page
🎯 The Notion OKR database should include objective, key result, and status fields
🔁 Schedule is preset to every Saturday at 20:30 HK time (cron 0 30 20 * * 6). Also set the workflow timezone in n8n and, if self-hosting, the server/container TZ (e.g., TZ=Asia/Hong_Kong) to ensure correct triggering
💬 You can modify the AI prompts inside the LLM nodes for more customized outputs

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Get many messages

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 2 - Edit Fields

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 3 - Get many events

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1.3

Block 4 - Edit Fields1

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 5 - Analyze image

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1.8

Block 6 - HTTP Request

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 7 - Filter1

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2.2

Block 8 - Filter2

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2.2

Block 9 - Gmail Code

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 10 - Calendar Code

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 11 - Weekly Code

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 12 - Quarterly Code

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 13 - Merge

Type / Role: n8n-nodes-base.merge - merge
Config choices: Version 3.2

Block 14 - Merge1

Type / Role: n8n-nodes-base.merge - merge
Config choices: Version 3.2

Block 15 - Merge2

Type / Role: n8n-nodes-base.merge - merge
Config choices: Version 3.2

Block 16 - Send a message

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 17 - Schedule Trigger

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.2

Block 18 - Gmail Filter

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 19 - Get quarterly okr database

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 20 - Get weekly plan database

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 21 - Message a model1

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1.8

3. Summary Table

Workflow	Weekly OKR alignment report with Gmail, Google Calendar, Notion, and GPT-4.1
Complexity	advanced
Nodes	21
Categories	Personal Productivity, AI Chatbot
Author	Mark Ma
Published	07 Sept 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/8341/8341.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Personal Productivity workflows AI Chatbot workflows

Frequently asked questions

What does Weekly OKR alignment report with Gmail, Google Calendar, Notion, and GPT-4.1 do?

How it works This workflow is your personal CEO Brain . Every Saturday night, it automatically collects the past week’s activity across: Gmail: filters out spam, promos, receipts, etc. Google...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Personal Productivity, AI Chatbot use case.

Mark Ma

1 workflow

Nodes

n8n-nodes-base.gmail n8n-nodes-base.set n8n-nodes-base.googlecalendar @n8n/n8n-nodes-langchain.openai n8n-nodes-base.httprequest n8n-nodes-base.filter n8n-nodes-base.code n8n-nodes-base.merge

Complexity

advanced

Published 07 Sept 2025

Likes 0

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Install path: /data/workflows/8341/8341.json

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Weekly OKR alignment report with Gmail, Google Calendar, Notion, and GPT-4.1

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

How it works

Set up steps

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Get many messages

Block 2 - Edit Fields

Block 3 - Get many events

Block 4 - Edit Fields1

Block 5 - Analyze image

Block 6 - HTTP Request

Block 7 - Filter1

Block 8 - Filter2

Block 9 - Gmail Code

Block 10 - Calendar Code

Block 11 - Weekly Code

Block 12 - Quarterly Code

Block 13 - Merge

Block 14 - Merge1

Block 15 - Merge2

Block 16 - Send a message

Block 17 - Schedule Trigger

Block 18 - Gmail Filter

Block 19 - Get quarterly okr database

Block 20 - Get weekly plan database

Block 21 - Message a model1

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions