Video transcription automation with VLM Run, Google Drive and Docs

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

This workflow contains community nodes that are only compatible with the self hosted version of n8n. What this workflow does 1. Monitors Google Drive for new video file uploads 2. Downloads and pro...

Best for

Document Extraction automation workflows
Multimodal AI automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, @vlm-run/n8n-nodes-vlmrun.vlmrun, n8n-nodes-base.googledrivetrigger, n8n-nodes-base.webhook, n8n-nodes-base.googledrive, n8n-nodes-base.googledocs

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Mirajul Mohin.

Original n8n.io source

1.1 Workflow description

Title: Video transcription automation with VLM Run, Google Drive and Docs
Workflow name: Video transcription automation with VLM Run, Google Drive and Docs

This workflow contains community nodes that are only compatible with the self-hosted version of n8n.

What this workflow does

Monitors Google Drive for new video file uploads
Downloads and processes videos using VLM Run AI transcription
Generates accurate transcripts with timestamps, audio content, and video descriptions
Saves formatted reports to Google Docs for instant access and sharing

Setup

Prerequisites: Google Drive account, VLM Run API credentials, Google Docs access, self-hosted n8n. You need to install VLM Run community node

Quick Setup:

Configure Google Drive OAuth2 and create video upload folder
Add VLM Run API credentials
Set up Google Docs integration for transcript storage
Update folder/document IDs in workflow nodes
Test with sample video files and activate

Perfect for

Meeting transcription and documentation
Content creation and video accessibility
Educational content processing and analysis
Interview transcription and note-taking
Podcast and webinar documentation
Legal deposition and testimony recording
Customer support call analysis

Key Benefits

Asynchronous processing handles large video files without timeouts
Multi-format support for MP4, AVI, MOV, WebM, MKV formats
Dual content extraction captures both audio transcripts and video descriptions
Eliminates manual transcription saving hours of documentation time
High accuracy speech recognition with multi-language support
Structured output with timestamps and scene descriptions

How to customize

Extend by adding:

Speaker identification and voice separation
Sentiment analysis and keyword extraction
Integration with project management tools
Email notifications for transcription completion
Summary generation and key point extraction
Multi-language translation capabilities
Search indexing for transcript databases
Integration with video editing software

This workflow transforms manual video transcription into an automated, accurate, and efficient process, making video content accessible and searchable for your business operations, educational needs, or content creation workflows.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - 🎥 Workflow Overview

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - 📄 Output Documentation

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - VLM Run Video Transcriber

Type / Role: @vlm-run/n8n-nodes-vlmrun.vlmRun - vlmRun
Config choices: Version 1

Block 4 - Monitor Video Uploads

Type / Role: n8n-nodes-base.googleDriveTrigger - googleDriveTrigger
Config choices: Version 1

Block 5 - Receive Transcription Results

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2

Block 6 - Download Video

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 7 - Save Transcription to Docs

Type / Role: n8n-nodes-base.googleDocs - googleDocs
Config choices: Version 2

Block 8 - 📁 Input Documentation1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - 🤖 AI Processing Documentation1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - 🔗 Async Processing Documentation1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Video transcription automation with VLM Run, Google Drive and Docs
Complexity	intermediate
Nodes	10
Categories	Document Extraction, Multimodal AI
Author	Mirajul Mohin
Published	30 Jul 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/6703/6703.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows Multimodal AI workflows

Frequently asked questions

What does Video transcription automation with VLM Run, Google Drive and Docs do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction, Multimodal AI use case.

Mirajul Mohin

3 workflows

Nodes

n8n-nodes-base.stickynote @vlm-run/n8n-nodes-vlmrun.vlmrun n8n-nodes-base.googledrivetrigger n8n-nodes-base.webhook n8n-nodes-base.googledrive n8n-nodes-base.googledocs

Complexity

intermediate

Published 30 Jul 2025

Likes 0

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Install path: /data/workflows/6703/6703.json

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Video transcription automation with VLM Run, Google Drive and Docs

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

What this workflow does

Setup

Perfect for

Key Benefits

How to customize

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - 🎥 Workflow Overview

Block 2 - 📄 Output Documentation

Block 3 - VLM Run Video Transcriber

Block 4 - Monitor Video Uploads

Block 5 - Receive Transcription Results

Block 6 - Download Video

Block 7 - Save Transcription to Docs

Block 8 - 📁 Input Documentation1

Block 9 - 🤖 AI Processing Documentation1

Block 10 - 🔗 Async Processing Documentation1

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions