🦜✨Use OpenAI to transcribe audio + summarize with AI + save to Google Drive

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Automate Audio Transcription, AI Summarization, and Google Drive Storage Who is this for? Content Teams , Researchers , and Administrators who need to automatically process voice memos, meeting rec...

Best for

Document Extraction automation workflows
Multimodal AI automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.gmail, n8n-nodes-base.stickynote, n8n-nodes-base.set, @n8n/n8n-nodes-langchain.openai, n8n-nodes-base.filter, n8n-nodes-base.limit, n8n-nodes-base.googledrive, n8n-nodes-base.telegram

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Joseph LePage.

Original n8n.io source

1.1 Workflow description

Title: 🦜✨Use OpenAI to transcribe audio + summarize with AI + save to Google Drive
Workflow name: 🦜✨Use OpenAI to transcribe audio + summarize with AI + save to Google Drive

Automate Audio Transcription, AI Summarization, and Google Drive Storage

Who is this for?

Content Teams, Researchers, and Administrators who need to automatically process voice memos, meeting recordings, or interview audio into structured, searchable documents.

What problem does this solve?

Eliminates manual transcription work by automatically converting audio files into organized text documents with AI analysis, while maintaining human oversight through approval workflows.

What this workflow does

Smart Audio Processing:
- Triggers when new .m4a files appear in Google Drive
- Uses OpenAI's Whisper for accurate transcription
- Implements dual-format reporting (JSON + Markdown)
Human Oversight (optional):
- Requires email approval before processing
- 45-minute response window with escalation options
AI-Powered Analysis:
- Generates structured JSON reports with:
  - Key points & action items
  - Sentiment analysis
  - Technical terminology glossary
- Creates Markdown versions for easy reading
Document Management:
- Stores raw transcripts + reports in Google Drive
- Automatic file naming with timestamps
- Sends completion alerts via Email/Telegram

Workflow visualization showing audio file processing path

Setup

Credentials Needed:
- Google Drive API access
- OpenAI API key (GPT-4o-mini)
- Gmail & Telegram integrations
Configuration:
- Set your Google Drive folder ID in 3 nodes
- Update email addresses in Gmail nodes
- Customize approval timeout in "Gmail User for Approval"
Customization Points:
- File extension filters (.m4a)
- AI report templates and prompts
- Notification channels (Email/Telegram)

How to customize

Approval Process: Add SMS/Teams notifications via additional nodes
File Types: Modify filter node for .mp3/.wav support
Analysis Depth: Adjust GPT-4 prompts in "Summarize to JSON" nodes
Storage: Connect to Notion/Airtable instead of Google Drive

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Gmail User for Approval

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 2 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Set Config

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 4 - Transcribe with OpenAI

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1

Block 5 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Filter by .m4a extension

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2.2

Block 12 - Limit to last file

Type / Role: n8n-nodes-base.limit - limit
Config choices: Version 1

Block 13 - Download audio file

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 14 - Search Google Drive

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 15 - Sticky Note7

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 16 - Send Telegram Message

Type / Role: n8n-nodes-base.telegram - telegram
Config choices: Version 1.2

Block 17 - Send Gmail Message

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 18 - Email Content Formatter

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1

Block 19 - Summarize to Structured JSON

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1

Block 20 - Summarize to JSON

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1

Block 21 - Convert JSON to Markdown

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1

Block 22 - Get Filename for JSON

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 23 - Get Filename for Markdown

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 24 - Save JSON file to Google Drive

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Showing the first 24 of 33 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	🦜✨Use OpenAI to transcribe audio + summarize with AI + save to Google Drive
Complexity	advanced
Nodes	33
Categories	Document Extraction, Multimodal AI
Author	Joseph LePage
Published	03 Mar 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/3076/3076.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows Multimodal AI workflows

Frequently asked questions

What does 🦜✨Use OpenAI to transcribe audio + summarize with AI + save to Google Drive do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction, Multimodal AI use case.

Joseph LePage

33 workflows

Nodes

n8n-nodes-base.gmail n8n-nodes-base.stickynote n8n-nodes-base.set @n8n/n8n-nodes-langchain.openai n8n-nodes-base.filter n8n-nodes-base.limit n8n-nodes-base.googledrive n8n-nodes-base.telegram

Complexity

advanced

Published 03 Mar 2025

Likes 0

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Install path: /data/workflows/3076/3076.json

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🦜✨Use OpenAI to transcribe audio + summarize with AI + save to Google Drive

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Automate Audio Transcription, AI Summarization, and Google Drive Storage

Who is this for?

What problem does this solve?

What this workflow does

Setup

How to customize

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Gmail User for Approval

Block 2 - Sticky Note

Block 3 - Set Config

Block 4 - Transcribe with OpenAI

Block 5 - Sticky Note1

Block 6 - Sticky Note2

Block 7 - Sticky Note3

Block 8 - Sticky Note4

Block 9 - Sticky Note5

Block 10 - Sticky Note6

Block 11 - Filter by .m4a extension

Block 12 - Limit to last file

Block 13 - Download audio file

Block 14 - Search Google Drive

Block 15 - Sticky Note7

Block 16 - Send Telegram Message

Block 17 - Send Gmail Message

Block 18 - Email Content Formatter

Block 19 - Summarize to Structured JSON

Block 20 - Summarize to JSON

Block 21 - Convert JSON to Markdown

Block 22 - Get Filename for JSON

Block 23 - Get Filename for Markdown

Block 24 - Save JSON file to Google Drive

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions