Turn YouTube meeting recordings into Notion notes with AI Agent, deAPI & Slack

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1. Workflow Overview

Who is this for? Teams who upload meeting recordings to YouTube (unlisted or private) and want automated notes Project managers who need to track action items across recurring meetings Remote teams...

Best for

Document Extraction automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.rssfeedreadtrigger, n8n-nodes-deapi.deapi, n8n-nodes-base.extractfromfile, @n8n/n8n-nodes-langchain.agent, @n8n/n8n-nodes-langchain.outputparserstructured, @n8n/n8n-nodes-langchain.lmchatanthropic, n8n-nodes-base.notion

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by deAPI Team.

Original n8n.io source

1.1 Workflow description

Title: Turn YouTube meeting recordings into Notion notes with AI Agent, deAPI & Slack
Workflow name: Turn YouTube meeting recordings into Notion notes with AI Agent, deAPI & Slack

Who is this for?

Teams who upload meeting recordings to YouTube (unlisted or private) and want automated notes
Project managers who need to track action items across recurring meetings
Remote teams who want searchable, structured meeting notes in Notion
Content teams repurposing recorded calls into documentation

What problem does this solve?

Meeting notes are either rushed, incomplete, or never written at all. This workflow removes that bottleneck — upload a recording to YouTube and get a structured Notion page with summary, action items, decisions, and key topics, plus a Slack notification, all within minutes.

What this workflow does

Monitors a YouTube channel via RSS for new video uploads
Transcribes the video using deAPI (Whisper Large V3) directly from the YouTube URL — no file download or size limits
AI Agent analyzes the transcript and extracts a title, summary, action items, decisions, and key topics
Creates a structured meeting notes page in a Notion database
Posts the summary and action items to a Slack channel

Setup

Requirements

n8n instance (self-hosted or n8n Cloud)
deAPI account for video transcription
Anthropic account for the AI Agent
Notion workspace with a meeting notes database
Slack workspace

Installing the deAPI Node

n8n Cloud: Go to Settings → Community Nodes and toggle the "Verified Community Nodes" option
Self-hosted: Go to Settings → Community Nodes and install n8n-nodes-deapi

Configuration

Add your deAPI credentials (API key + webhook secret)
Add your Anthropic credentials (API key)
Set the Feed URL in the RSS trigger to your YouTube channel's RSS feed: https://www.youtube.com/feeds/videos.xml?channel_id=YOUR_CHANNEL_ID
Add your Notion credentials and set the Database ID in the Notion node
Add your Slack credentials and set the Channel in the Slack node
Ensure your n8n instance is on HTTPS

How to customize this workflow

Change the AI model: Swap Anthropic for OpenAI, Google Gemini, or any other LLM provider
Adjust the note structure: Modify the AI Agent system message to extract different fields (attendees, follow-up date, sentiment, etc.)
Change the trigger: Replace the RSS trigger with a Google Drive trigger or form upload for non-YouTube recordings
Change the output destination: Replace Notion with Google Docs, Confluence, or Airtable
Change the notification: Replace Slack with Microsoft Teams, email, or Discord
Monitor multiple channels: Duplicate the RSS trigger or use multiple feed URLs to track several YouTube channels

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note - Overview

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Sticky Note - Example

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Sticky Note - Trigger

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Sticky Note - Transcribe

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Sticky Note - Extract

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Sticky Note - AI Agent

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Sticky Note - Notion

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Sticky Note - Slack

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - YouTube RSS Trigger

Type / Role: n8n-nodes-base.rssFeedReadTrigger - rssFeedReadTrigger
Config choices: Version 1

Block 10 - deAPI Transcribe Video

Type / Role: n8n-nodes-deapi.deapi - deapi
Config choices: Version 1

Block 11 - Extract Transcript Text

Type / Role: n8n-nodes-base.extractFromFile - extractFromFile
Config choices: Version 1

Block 12 - AI Agent

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 1.7

Block 13 - Structured Output Parser

Type / Role: @n8n/n8n-nodes-langchain.outputParserStructured - outputParserStructured
Config choices: Version 1.2

Block 14 - Anthropic Chat Model

Type / Role: @n8n/n8n-nodes-langchain.lmChatAnthropic - lmChatAnthropic
Config choices: Version 1.3

Block 15 - Notion

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 16 - Slack

Type / Role: n8n-nodes-base.slack - slack
Config choices: Version 2.2

3. Summary Table

Workflow	Turn YouTube meeting recordings into Notion notes with AI Agent, deAPI & Slack
Complexity	advanced
Nodes	16
Categories	Document Extraction, AI Summarization
Author	deAPI Team
Published	06 Mar 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/13919/13919.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows AI Summarization workflows

Frequently asked questions

What does Turn YouTube meeting recordings into Notion notes with AI Agent, deAPI & Slack do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction, AI Summarization use case.

deAPI Team

6 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.rssfeedreadtrigger n8n-nodes-deapi.deapi n8n-nodes-base.extractfromfile @n8n/n8n-nodes-langchain.agent @n8n/n8n-nodes-langchain.outputparserstructured @n8n/n8n-nodes-langchain.lmchatanthropic n8n-nodes-base.notion

Complexity

advanced

Published 06 Mar 2026

Likes 0

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Install path: /data/workflows/13919/13919.json

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Turn YouTube meeting recordings into Notion notes with AI Agent, deAPI & Slack

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who is this for?

What problem does this solve?

What this workflow does

Setup

Requirements

Installing the deAPI Node

Configuration

How to customize this workflow

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note - Overview

Block 2 - Sticky Note - Example

Block 3 - Sticky Note - Trigger

Block 4 - Sticky Note - Transcribe

Block 5 - Sticky Note - Extract

Block 6 - Sticky Note - AI Agent

Block 7 - Sticky Note - Notion

Block 8 - Sticky Note - Slack

Block 9 - YouTube RSS Trigger

Block 10 - deAPI Transcribe Video

Block 11 - Extract Transcript Text

Block 12 - AI Agent

Block 13 - Structured Output Parser

Block 14 - Anthropic Chat Model

Block 15 - Notion

Block 16 - Slack

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions