Transcribe & summarize GoHighLevel call recordings

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

This n8n template automatically transcribes GoHighLevel (GHL) call recordings and creates an AI generated summary that is added as a note directly to the related contact in your GHL CRM. It’s desig...

Best for

CRM automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

@n8n/n8n-nodes-langchain.openai, n8n-nodes-base.stickynote, n8n-nodes-base.httprequest, n8n-nodes-base.set, n8n-nodes-base.webhook, n8n-nodes-base.code, n8n-nodes-base.wait

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Belen.

Original n8n.io source

1.1 Workflow description

Title: Transcribe & summarize GoHighLevel call recordings
Workflow name: Transcribe & summarize GoHighLevel call recordings

This n8n template automatically transcribes GoHighLevel (GHL) call recordings and creates an AI-generated summary that is added as a note directly to the related contact in your GHL CRM.

It’s designed for real estate investors, agencies, and sales teams that handle a large volume of client calls and want to keep detailed, searchable notes without spending hours on manual transcription.

Who’s it for

Sales and acquisitions teams that want instant call notes in their CRM
Real estate wholesalers or agencies using GoHighLevel for deal flow
Support and QA teams that need summarized transcripts for review
Any business owner who wants to automatically document client conversations

How it works

A HighLevel automation workflow triggers when a call is marked “Completed” and automatically sends a webhook to n8n.
The n8n workflow receives this webhook and waits briefly to ensure the call recording is ready.
It retrieves the conversation and message IDs from the webhook payload.
The call recording is fetched from GHL’s API.
An AI transcription node converts the audio to text.
A summarization node condenses the transcript into bullet points or a concise paragraph.
A Code node formats the AI output into proper JSON for GHL’s “Create Note” endpoint.
Finally, an HTTP Request node posts the summary to the contact’s record in GHL.

How to set up

Add your GoHighLevel OAuth credential and connect your agency account.
Add your AI credential (e.g., OpenAI, Anthropic, or Gemini).
Replace the sample webhook URL with your n8n endpoint.
Test with a recent call and confirm the summary appears in the contact timeline.

Requirements

GoHighLevel account with API and OAuth access
AI service for transcription and summarization (e.g., OpenAI Whisper + GPT)

Customizing this workflow

You can tailor this automation for your specific team or workflow:

Add sentiment analysis or keyword extraction to the summary.
Change the AI prompt to focus on “action items,” “objections,” or “next steps.”
Send summaries to Slack, Notion, or Google Sheets for reporting.
Trigger follow-up tasks automatically in your CRM based on keywords.

Good to know

AI transcription and summarization costs vary by provider — check your LLM’s pricing.
GoHighLevel’s recording availability may take up to 1 minute after the call ends; adjust the delay accordingly.
For OAuth setup help, refer to GHL’s OAuth documentation.

Happy automating! ⚙️

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Message a model

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1.8

Block 2 - Transcribe a recording

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1.8

Block 3 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - GHL Get Audio

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 5 - GHL Get Conversation ID

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 6 - GHL Get Message ID

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 7 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Edit Fields1

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 11 - Call Ended

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2.1

Block 12 - Add note to contact

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 13 - Code

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 14 - Wait 60 seconds

Type / Role: n8n-nodes-base.wait - wait
Config choices: Version 1.1

Block 15 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 16 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Transcribe & summarize GoHighLevel call recordings
Complexity	advanced
Nodes	16
Categories	CRM, AI Summarization
Author	Belen
Published	28 Oct 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/10255/10255.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source CRM workflows AI Summarization workflows

Frequently asked questions

What does Transcribe & summarize GoHighLevel call recordings do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your CRM, AI Summarization use case.

Belen

1 workflow

Nodes

@n8n/n8n-nodes-langchain.openai n8n-nodes-base.stickynote n8n-nodes-base.httprequest n8n-nodes-base.set n8n-nodes-base.webhook n8n-nodes-base.code n8n-nodes-base.wait

Complexity

advanced

Published 28 Oct 2025

Likes 0

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Install path: /data/workflows/10255/10255.json

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Transcribe & summarize GoHighLevel call recordings

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who’s it for

How it works

How to set up

Requirements

Customizing this workflow

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Message a model

Block 2 - Transcribe a recording

Block 3 - Sticky Note

Block 4 - GHL Get Audio

Block 5 - GHL Get Conversation ID

Block 6 - GHL Get Message ID

Block 7 - Sticky Note1

Block 8 - Sticky Note2

Block 9 - Sticky Note3

Block 10 - Edit Fields1

Block 11 - Call Ended

Block 12 - Add note to contact

Block 13 - Code

Block 14 - Wait 60 seconds

Block 15 - Sticky Note5

Block 16 - Sticky Note4

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions