Time tracking with Notion and iOS shortcut

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Who might benfit from this workflow? Do you have to record your working hours yourself? Then this n8n workflow in combination with an iOS shortcut will definitely help you. Once set up, you can use...

Best for

Personal Productivity automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.notion, n8n-nodes-base.if, n8n-nodes-base.set, n8n-nodes-base.switch, n8n-nodes-base.stickynote, n8n-nodes-base.respondtowebhook, n8n-nodes-base.webhook

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by David.

Original n8n.io source

1.1 Workflow description

Title: Time tracking with Notion and iOS shortcut
Workflow name: Time tracking with Notion and iOS shortcut

Who might benfit from this workflow?

Do you have to record your working hours yourself? Then this n8n workflow in combination with an iOS shortcut will definitely help you. Once set up, you can use a shortcut, which can be stored as an app icon on your home screen, to record the start, end and duration of your break.

How it works

Once setup you can tap the iOS shortcut on your iPhone. You will see a menu containing three options: "Track Start", "Track Break" and "Track End". After time is tracked iOS will display you a notification about the successful operation.

How to set it up

Copy the notion database to your notion workspace (Top right corner).
Copy the n8n workflow to your n8n workspace
In the notion nodes in the n8n workflow, add your notion credentials and select the copied notion database.
Download the iOS Shortcut from our documentation page
Edit the shortcut and paste the url of your n8n Webhook trigger node to the first "Text" node of the iOS shortcut flow.
It is a best practice to use authentication. You can do so by adding "Header" auth to the webhook node and to the shrotcut.

You need help implementing this or any other n8n workflow?

Feel free to contact me via LinkedIn or my business website.

You want to start using n8n?

Use this link to register for n8n (This is an affiliate link)

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Create new page

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 2 - Update page with end date

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 3 - If pause_in_minuten is empty

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.1

Block 4 - If page responded

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.1

Block 5 - If page exist

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.1

Block 6 - If page exist1

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.1

Block 7 - If

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.1

Block 8 - Set Break Duration

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 9 - Update break duration for current day

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 10 - Set break duration for current day

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 11 - Get notion page by date

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 12 - Set Message - End time already tracked

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 13 - Set Message - End time tracked

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 14 - Set Message - Start time not yet tracked

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 15 - Set Message - Start not yet tracked

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 16 - Set Message - Break time tracked

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 17 - Set Message - Break time updated

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 18 - Set Message - Start time already tracked

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 19 - Set Message - Start time already tracked1

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 20 - Get notion page with todays date

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 21 - Switch

Type / Role: n8n-nodes-base.switch - switch
Config choices: Version 3.1

Block 22 - Get notion page with todays date1

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 23 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 24 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Showing the first 24 of 30 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	Time tracking with Notion and iOS shortcut
Complexity	advanced
Nodes	30
Categories	Personal Productivity
Author	David
Published	02 Oct 2024

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/2447/2447.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Personal Productivity workflows

Frequently asked questions

What does Time tracking with Notion and iOS shortcut do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Personal Productivity use case.

David

2 workflows

Nodes

n8n-nodes-base.notion n8n-nodes-base.if n8n-nodes-base.set n8n-nodes-base.switch n8n-nodes-base.stickynote n8n-nodes-base.respondtowebhook n8n-nodes-base.webhook

Complexity

advanced

Published 02 Oct 2024

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/2447/2447.json

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Time tracking with Notion and iOS shortcut

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who might benfit from this workflow?

How it works

How to set it up

You need help implementing this or any other n8n workflow?

You want to start using n8n?

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Create new page

Block 2 - Update page with end date

Block 3 - If pause_in_minuten is empty

Block 4 - If page responded

Block 5 - If page exist

Block 6 - If page exist1

Block 7 - If

Block 8 - Set Break Duration

Block 9 - Update break duration for current day

Block 10 - Set break duration for current day

Block 11 - Get notion page by date

Block 12 - Set Message - End time already tracked

Block 13 - Set Message - End time tracked

Block 14 - Set Message - Start time not yet tracked

Block 15 - Set Message - Start not yet tracked

Block 16 - Set Message - Break time tracked

Block 17 - Set Message - Break time updated

Block 18 - Set Message - Start time already tracked

Block 19 - Set Message - Start time already tracked1

Block 20 - Get notion page with todays date

Block 21 - Switch

Block 22 - Get notion page with todays date1

Block 23 - Sticky Note

Block 24 - Sticky Note1

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions