Summarize meeting recordings and create Notion action items with Gemini AI

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1. Workflow Overview

Who is this for Team leads, project managers, and operations staff who want to automate meeting documentation. Useful for any team that records meetings and needs structured notes with clear action...

Best for

Document Extraction automation workflows
AI Summarization automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.formtrigger, n8n-nodes-base.httprequest, n8n-nodes-base.code, n8n-nodes-base.notion, n8n-nodes-base.slack

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Oka Hironobu.

Original n8n.io source

1.1 Workflow description

Title: Summarize meeting recordings and create Notion action items with Gemini AI
Workflow name: Summarize meeting recordings and create Notion action items with Gemini AI

Who is this for

Team leads, project managers, and operations staff who want to automate meeting documentation. Useful for any team that records meetings and needs structured notes with clear action items.

What this workflow does

This workflow accepts a meeting recording upload via a web form. The recording is uploaded to Gemini Files API for audio analysis. Gemini AI generates a structured summary including key decisions, action items with assignees, and follow-up topics. A Notion page is created with the complete notes, and the team is notified on Slack with a summary and the action item list.

Setup

Add a Google Gemini API credential for file upload and audio analysis.
Add a Notion API credential and create a database with columns: Title, Date, Summary, Action Items, Status.
Add a Slack OAuth2 credential and set your meetings channel.

Requirements

Google Gemini API key (supports audio file analysis)
Notion workspace with API integration enabled
Slack workspace with OAuth2 app

How to customize

Edit the analysis prompt in "Analyze recording with Gemini" to focus on specific meeting types (standup, retrospective, planning).
Change the Gemini model to a larger variant for longer recordings.
Add a Google Calendar integration to automatically match recordings to calendar events.

Important disclaimer

AI-generated summaries may not capture every detail or nuance from the recording. Always review the notes before sharing externally or making decisions based on them.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Workflow Overview

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Upload section note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - AI section note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Output section note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Upload meeting recording

Type / Role: n8n-nodes-base.formTrigger - formTrigger
Config choices: Version 2

Block 6 - Upload recording to Gemini

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.4

Block 7 - Analyze recording with Gemini

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.4

Block 8 - Format meeting notes

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 9 - Create notes in Notion

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 10 - Notify team on Slack

Type / Role: n8n-nodes-base.slack - slack
Config choices: Version 2.3

3. Summary Table

Workflow	Summarize meeting recordings and create Notion action items with Gemini AI
Complexity	intermediate
Nodes	10
Categories	Document Extraction, AI Summarization
Author	Oka Hironobu
Published	28 Feb 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/13771/13771.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows AI Summarization workflows

Frequently asked questions

What does Summarize meeting recordings and create Notion action items with Gemini AI do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction, AI Summarization use case.

Oka Hironobu

30 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.formtrigger n8n-nodes-base.httprequest n8n-nodes-base.code n8n-nodes-base.notion n8n-nodes-base.slack

Complexity

intermediate

Published 28 Feb 2026

Likes 0

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Install path: /data/workflows/13771/13771.json

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Summarize meeting recordings and create Notion action items with Gemini AI

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who is this for

What this workflow does

Setup

Requirements

How to customize

Important disclaimer

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Workflow Overview

Block 2 - Upload section note

Block 3 - AI section note

Block 4 - Output section note

Block 5 - Upload meeting recording

Block 6 - Upload recording to Gemini

Block 7 - Analyze recording with Gemini

Block 8 - Format meeting notes

Block 9 - Create notes in Notion

Block 10 - Notify team on Slack

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions