Send personalized occasion wishes with AI, Google Sheets and Gmail

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

: Automated Occasion Wisher How it works Runs daily to check if today matches any birthday, anniversary, or special occasion in your Google Sheet AI Agent reads the sheet and returns a list of user...

Best for

Personal Productivity automation workflows
Multimodal AI automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.scheduletrigger, n8n-nodes-base.datetime, @n8n/n8n-nodes-langchain.agent, n8n-nodes-base.googlesheetstool, n8n-nodes-base.gmail, @n8n/n8n-nodes-langchain.lmchatopenai, n8n-nodes-base.code, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Arbaz Asif.

Original n8n.io source

1.1 Workflow description

Title: Send personalized occasion wishes with AI, Google Sheets and Gmail
Workflow name: Send personalized occasion wishes with AI, Google Sheets and Gmail

Overview: Automated Occasion Wisher

How it works

Runs daily to check if today matches any birthday, anniversary, or special occasion in your Google Sheet
AI Agent reads the sheet and returns a list of users having a special occasion to wish with details and a personalized wishing message
If there is no one to wish, no email is sent. If there are multiple people to wish, multiple personalized emails are sent

Setup steps

Connect your Google Sheet containing columns as: Name, Occasion_Date, Email, Occasion_Type, Relationship, Personal_Note
Insert the AI prompt ensuring strict JSON output (list format only)
Configure the Email node for sending the final message

Customization

Edit AI prompt to change message tone, length, or emojis
Add support for multiple reminder styles (e.g., early notification)
Extend with logging, Slack alerts, or saving sent email history

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Every Day at 8 AM

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.2

Block 2 - Date & Time

Type / Role: n8n-nodes-base.dateTime - dateTime
Config choices: Version 2

Block 3 - AI Agent

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 2.2

Block 4 - Get row(s) in sheet in Google Sheets

Type / Role: n8n-nodes-base.googleSheetsTool - googleSheetsTool
Config choices: Version 4.7

Block 5 - Send a message

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 6 - OpenAI Chat Model

Type / Role: @n8n/n8n-nodes-langchain.lmChatOpenAi - lmChatOpenAi
Config choices: Version 1.2

Block 7 - Code in JavaScript

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 8 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Send personalized occasion wishes with AI, Google Sheets and Gmail
Complexity	intermediate
Nodes	11
Categories	Personal Productivity, Multimodal AI
Author	Arbaz Asif
Published	22 Nov 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/11143/11143.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Personal Productivity workflows Multimodal AI workflows

Frequently asked questions

What does Send personalized occasion wishes with AI, Google Sheets and Gmail do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Personal Productivity, Multimodal AI use case.

Arbaz Asif

3 workflows

Nodes

n8n-nodes-base.scheduletrigger n8n-nodes-base.datetime @n8n/n8n-nodes-langchain.agent n8n-nodes-base.googlesheetstool n8n-nodes-base.gmail @n8n/n8n-nodes-langchain.lmchatopenai n8n-nodes-base.code n8n-nodes-base.stickynote

Complexity

intermediate

Published 22 Nov 2025

Likes 0

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Install path: /data/workflows/11143/11143.json

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Send personalized occasion wishes with AI, Google Sheets and Gmail

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Overview: Automated Occasion Wisher

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Every Day at 8 AM

Block 2 - Date & Time

Block 3 - AI Agent

Block 4 - Get row(s) in sheet in Google Sheets

Block 5 - Send a message

Block 6 - OpenAI Chat Model

Block 7 - Code in JavaScript

Block 8 - Sticky Note

Block 9 - Sticky Note1

Block 10 - Sticky Note2

Block 11 - Sticky Note3

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions