Scan business cards to Google Sheets and iPhone contacts with Telegram and easybits

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1. Workflow Overview

What This Workflow Does Snap a photo of a business card – or a whole stack laid out on a desk – and get back a Google Sheets row for every contact plus a file you can tap to add directly to your iP...

Best for

Document Extraction automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.code, n8n-nodes-base.googlesheets, n8n-nodes-base.telegramtrigger, @easybits/n8n-nodes-extractor.easybitsextractor, n8n-nodes-base.splitout, n8n-nodes-base.set, n8n-nodes-base.merge, n8n-nodes-base.telegram

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Felix.

Original n8n.io source

1.1 Workflow description

Title: Scan business cards to Google Sheets and iPhone contacts with Telegram and easybits
Workflow name: Scan business cards to Google Sheets and iPhone contacts with Telegram and easybits

What This Workflow Does

Snap a photo of a business card – or a whole stack laid out on a desk – and get back a Google Sheets row for every contact plus a .vcf file you can tap to add directly to your iPhone

Built for the moment you come back from a conference with 30 cards in your pocket. Lay them out, take one photo, and your contacts are in your phone before you finish your coffee.

How it works

Telegram bot receives a photo of one or more business cards
easybits Extractor reads every card in the image and returns structured contact data (name, title, company, email, phone, website, address, notes)
Deduplication check compares each new contact against existing rows in the sheet – already-saved contacts are filtered out automatically
Google Sheets gets a new row for every new contact
Individual vCard files are sent back via Telegram, one per new contact – tap any of them to add directly to your phone

What you need

An n8n instance (Cloud or self-hosted)
A Telegram bot (free, takes 2 minutes to create via @BotFather)
A Google Sheet with these column headers: timestamp · name · title · company · email · phone · website · address · notes
An easybits account at easybits.tech – your Pipeline ID and API Key from the pipeline details page

Setting up the easybits Extractor in n8n

The easybits Extractor is a verified community node, so it's available on n8n Cloud out of the box – just search for "easybits Extractor" in the node panel and start using it. No installation needed.

On a self-hosted instance, go to Settings → Community Nodes → Install and enter: @easybits/n8n-nodes-extractor

Once added to your canvas, you only need two values from your easybits pipeline details page:

Pipeline ID
API Key

Leave Input Type on Binary Files (the default) – it reads the photo binary directly from the Telegram node, no encoding step needed.

Dedup logic

Contacts are matched by email when available, otherwise by name + company. If a contact already exists in the sheet, it won't be re-added or sent back as a vCard – only genuinely new contacts come through.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Build vCard File

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 2 - Read Existing Contacts

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 3 - New Photo from Telegram

Type / Role: n8n-nodes-base.telegramTrigger - telegramTrigger
Config choices: Version 1.1

Block 4 - easybits: Extract Contacts

Type / Role: @easybits/n8n-nodes-extractor.easybitsExtractor - easybitsExtractor
Config choices: Version 2

Block 5 - Split Into Individual Contacts

Type / Role: n8n-nodes-base.splitOut - splitOut
Config choices: Version 1

Block 6 - Add Match Key (New Contacts)

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 7 - Add Match Key (Existing)

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 8 - Filter Out Duplicates

Type / Role: n8n-nodes-base.merge - merge
Config choices: Version 3.2

Block 9 - Save to Google Sheets

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.5

Block 10 - Send vCard to Telegram

Type / Role: n8n-nodes-base.telegram - telegram
Config choices: Version 1.2

Block 11 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 15 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 16 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 17 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 18 - Sticky Note7

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 19 - Sticky Note8

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 20 - Sticky Note9

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Scan business cards to Google Sheets and iPhone contacts with Telegram and easybits
Complexity	advanced
Nodes	20
Categories	Document Extraction, AI Summarization
Author	Felix
Published	07 May 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/15530/15530.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows AI Summarization workflows

Frequently asked questions

What does Scan business cards to Google Sheets and iPhone contacts with Telegram and easybits do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction, AI Summarization use case.

Felix

24 workflows

Nodes

n8n-nodes-base.code n8n-nodes-base.googlesheets n8n-nodes-base.telegramtrigger @easybits/n8n-nodes-extractor.easybitsextractor n8n-nodes-base.splitout n8n-nodes-base.set n8n-nodes-base.merge n8n-nodes-base.telegram

Complexity

advanced

Published 07 May 2026

Likes 0

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Install path: /data/workflows/15530/15530.json

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Scan business cards to Google Sheets and iPhone contacts with Telegram and easybits

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

What This Workflow Does

How it works

What you need

Setting up the easybits Extractor in n8n

Dedup logic

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Build vCard File

Block 2 - Read Existing Contacts

Block 3 - New Photo from Telegram

Block 4 - easybits: Extract Contacts

Block 5 - Split Into Individual Contacts

Block 6 - Add Match Key (New Contacts)

Block 7 - Add Match Key (Existing)

Block 8 - Filter Out Duplicates

Block 9 - Save to Google Sheets

Block 10 - Send vCard to Telegram

Block 11 - Sticky Note

Block 12 - Sticky Note1

Block 13 - Sticky Note2

Block 14 - Sticky Note3

Block 15 - Sticky Note4

Block 16 - Sticky Note5

Block 17 - Sticky Note6

Block 18 - Sticky Note7

Block 19 - Sticky Note8

Block 20 - Sticky Note9

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions