Medical records automation with Mistral OCR & Google Sheets

This plug-and-play n8n workflow automates medical record digitization using Mistral’s OCR API and stores clean, structured data in Google Sheets. Whether you run a clinic or healthtech product, this no-code solution simplifies data entry from scanned or uploaded medical documents.

📌 Works seamlessly on both self-hosted and cloud-based n8n environments. 👥 Who is this for? Hospitals and private clinics Healthtech platforms & startups Medical admin and document processing teams Clinical researchers and labs 😓 What problem does it solve? ❌ Manual entry from printed forms ❌ Unstructured, scattered records ❌ Errors in data transcription ❌ Inconsistent document storage ✅ This automation brings consistency, structure, and speed to the way you handle medical documents.

✅ What this workflow does Captures uploaded documents through a public form Uploads file to Mistral for OCR processing Extracts clean text from each page (PDF or image) Parses patient fields (Name, DOB, Diagnosis, Medications, etc.) Saves records into a structured Google Sheet 🛠️ Setup Instructions Step 1: Google Sheet Prep

Create a Google Sheet with these columns (case-sensitive):

Name, Date of Birth, Patient ID, Date of Visit, Referring Physician, Department, Symptoms, Blood Pressure, Heart Rate, Temperature, Lab Results, Diagnosis, Medications, Next Appointment, Notes Step 2: Mistral API Access

Sign up at Mistral AI Get your API key Ensure your plan supports file upload & OCR endpoints Step 3: Google OAuth Credentials (Self-hosted or Cloud)

Go to n8n → Settings → Credentials, and add:

Google Sheets OAuth2 Scopes needed: https://www.googleapis.com/auth/spreadsheets Step 4: Import Workflow

Go to Workflows > Import from File Upload your JSON file Replace: Google Sheet document ID in the "Google Sheets" node Your Mistral API key in HTTP Header Auth Step 5: (Optional) Make Form Public

In Cloud-based n8n:

You can expose the form as a public page Otherwise, connect it to your website form via webhook 🧩 Customization Tips Extract More Fields

Update the "Data cleaning" node and extend the list of fields:

const fields = ["Name", "Diagnosis", "Medications", "Symptoms", ...]; Add EHR or Database Integration

After Google Sheets, chain your custom system:

PostgreSQL Airtable Supabase MongoDB Change Output Format

Want JSON or Markdown output for internal tools? Use the Set or Code node before the final output step.

🧪 Troubleshooting Issue Fix File upload fails Check Mistral API key and file type Google Sheets not updating Verify credentials and document ID No data parsed Check OCR quality; verify field labels in document Workflow not triggering Ensure webhook or form is configured correctly 🌐 Self-Hosted vs Cloud Comparison Feature Self-Hosted n8n Cloud Public Form Access Manual setup Built-in OAuth App Config Required Pre-configured Storage Limits Depends on server Included with plan Scalability Fully customizable Scales automatically 📣 Getting Support n8n Docs Mistral API Docs n8n Community Or reach out to: David Olusola ([email protected]) 🌟 Like this template? Give it a star in the template library and help other no-code builders discover it.

"Turn scanned documents into structured data with zero code."