Generate professional email signatures in HTML & PDF with Gmail delivery

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Dynamic Email Signature Creator (PDF + HTML) Create gorgeous, branded, professional email signatures automatically — from a simple POST request. This workflow turns user details into a premium HTML...

Best for

Document Extraction automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.webhook, n8n-nodes-base.gmail, n8n-nodes-base.respondtowebhook, n8n-nodes-base.httprequest, n8n-nodes-base.code, n8n-nodes-base.set, n8n-nodes-htmlcsstopdf.htmlcsstopdf, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Jitesh Dugar.

Original n8n.io source

1.1 Workflow description

Title: Generate professional email signatures in HTML & PDF with Gmail delivery
Workflow name: Generate professional email signatures in HTML & PDF with Gmail delivery

Dynamic Email Signature Creator (PDF + HTML)

Create gorgeous, branded, professional email signatures automatically — from a simple POST request. This workflow turns user details into a premium HTML signature, converts it into PDF, and delivers it instantly via Gmail, along with a clean JSON response.

✨ What This Template Does

This workflow automatically:

Receives user details (name, role, email, phone, links) via Webhook
Extracts & validates inputs
Generates a modern, premium HTML signature with icons + layout
Converts HTML → high-quality PDF using HTMLCSS → PDF service
Emails both the HTML signature preview + PDF attachment to the user
Returns a clean JSON success response with the pdf_url
Works 100% automated — no manual designing needed

Perfect for:

HR onboarding
Corporate identity management
Personal branding
Team signature standardization
Automated client signature setup

🔥 Features

Beautiful modern design
Clean branding layout with icons (LinkedIn, Instagram, Website)
Professional color palette + typography
Auto-generated PDF (print-ready)
Mobile-friendly & email-safe HTML
Supports any social links
Extremely easy to integrate with forms, portals, CRMs
Fast: Signature generated in < 3 seconds

🧩 How It Works

Webhook receives user information
Input extractor formats the fields
HTML template dynamically inserts user values
HTML → PDF generator creates high-resolution output
Email node sends signature + PDF
Workflow responds with JSON (pdf_url, status, etc.)

⚙️ Setup Needed

Connect these credentials in n8n:

HTML → PDF (PDFMunk account)
Gmail (for sending the final signature email)

Update inside the HTML template:

Brand colors
Logo URL (optional)
Social icon colors / links (optional)

That’s it — your automated signature generator is live.

🏷️ Tags

email-signature, branding, pdf-generator, html-template, gmail, automation, onboarding, corporate

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Webhook - Signature Request

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2

Block 2 - Send Email via Gmail

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 3 - Success Response

Type / Role: n8n-nodes-base.respondToWebhook - respondToWebhook
Config choices: Version 1.1

Block 4 - Download binary data

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.3

Block 5 - Extract Inputs

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 6 - Build HTML Signature

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 7 - HTML to PDF

Type / Role: n8n-nodes-htmlcsstopdf.htmlcsstopdf - htmlcsstopdf
Config choices: Version 1

Block 8 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Generate professional email signatures in HTML & PDF with Gmail delivery
Complexity	intermediate
Nodes	12
Categories	Document Extraction
Author	Jitesh Dugar
Published	19 Nov 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/11018/11018.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows

Frequently asked questions

What does Generate professional email signatures in HTML & PDF with Gmail delivery do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction use case.

Jitesh Dugar

133 workflows

Nodes

n8n-nodes-base.webhook n8n-nodes-base.gmail n8n-nodes-base.respondtowebhook n8n-nodes-base.httprequest n8n-nodes-base.code n8n-nodes-base.set n8n-nodes-htmlcsstopdf.htmlcsstopdf n8n-nodes-base.stickynote

Complexity

intermediate

Published 19 Nov 2025

Likes 0

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Install path: /data/workflows/11018/11018.json

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Generate professional email signatures in HTML & PDF with Gmail delivery

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Dynamic Email Signature Creator (PDF + HTML)

✨ What This Template Does

🔥 Features

🧩 How It Works

⚙️ Setup Needed

🏷️ Tags

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Webhook - Signature Request

Block 2 - Send Email via Gmail

Block 3 - Success Response

Block 4 - Download binary data

Block 5 - Extract Inputs

Block 6 - Build HTML Signature

Block 7 - HTML to PDF

Block 8 - Sticky Note

Block 9 - Sticky Note1

Block 10 - Sticky Note2

Block 11 - Sticky Note3

Block 12 - Sticky Note4

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions