Extracts and organizes academic publications using GPT-4 Mini, Google Sheets, Gmail

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Extract & Organize Academic Publications with GPT 4 Mini, Google Sheets & Gmail Author: CSChin Example Source: https://www.ncl.ac.uk/singapore/staff/profile/chengchin.html publications Overview Thi...

Best for

Document Extraction automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.httprequest, n8n-nodes-base.html, @n8n/n8n-nodes-langchain.lmchatopenai, n8n-nodes-base.formtrigger, n8n-nodes-base.stickynote, n8n-nodes-base.switch, n8n-nodes-base.splitout, n8n-nodes-base.googlesheets

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Cheng Siong Chin.

Original n8n.io source

1.1 Workflow description

Title: Extracts and organizes academic publications using GPT-4 Mini, Google Sheets, Gmail
Workflow name: Extracts and organizes academic publications using GPT-4 Mini, Google Sheets, Gmail

Extract & Organize Academic Publications with GPT-4 Mini, Google Sheets & Gmail

Author: CSChin
Example Source: https://www.ncl.ac.uk/singapore/staff/profile/chengchin.html#publications

Overview

This automated workflow extracts, processes, and organizes academic publications from university staff profile pages using AI-powered extraction. Publications are automatically categorized by type and stored in organized Google Sheets while sending email notifications.

Key Features: AI extraction • Auto-categorization • Dual output (Sheets + Email) • Year-based sorting

Target Audience

Academic Researchers - Track publications across teams
University Administrators - Manage faculty publication records
Research Librarians - Maintain institutional repositories
Department Heads - Monitor research output
PhD Students - Organize literature reviews

Use Cases

Automated Publication Tracking - Monitor faculty research output
Research Portfolio Management - Maintain publication databases
Citation Database Building - Populate citation systems
Department Reporting - Generate organized reports by category/year
Research Impact Analysis - Track publication trends

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Fetch website content

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.1

Block 2 - Extract all publications from the page

Type / Role: n8n-nodes-base.html - html
Config choices: Version 1.2

Block 3 - OpenAI Chat Model

Type / Role: @n8n/n8n-nodes-langchain.lmChatOpenAi - lmChatOpenAi
Config choices: Version 1.2

Block 4 - On form submission

Type / Role: n8n-nodes-base.formTrigger - formTrigger
Config choices: Version 2.3

Block 5 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Switch

Type / Role: n8n-nodes-base.switch - switch
Config choices: Version 3.2

Block 7 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Separate Each Publication

Type / Role: n8n-nodes-base.splitOut - splitOut
Config choices: Version 1

Block 10 - Save All to Master Sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.2

Block 11 - Send Notification Email

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 12 - Format as CSV Export

Type / Role: n8n-nodes-base.convertToFile - convertToFile
Config choices: Version 1.1

Block 13 - Sort by Year (Journal)

Type / Role: n8n-nodes-base.sort - sort
Config choices: Version 1

Block 14 - Sort by Year (Conference)

Type / Role: n8n-nodes-base.sort - sort
Config choices: Version 1

Block 15 - Sort by Year (Book)

Type / Role: n8n-nodes-base.sort - sort
Config choices: Version 1

Block 16 - Sort by Year (Magazine)

Type / Role: n8n-nodes-base.sort - sort
Config choices: Version 1

Block 17 - Sort by Year (Patent)

Type / Role: n8n-nodes-base.sort - sort
Config choices: Version 1

Block 18 - Sort by Year (Other)

Type / Role: n8n-nodes-base.sort - sort
Config choices: Version 1

Block 19 - Append to Conference Sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 20 - Generate Summary Report

Type / Role: @n8n/n8n-nodes-langchain.informationExtractor - informationExtractor
Config choices: Version 1.2

Block 21 - Calculate Publication Statistics (Count)

Type / Role: n8n-nodes-base.summarize - summarize
Config choices: Version 1.1

Block 22 - Append to Book Sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 23 - Append to Magazine Sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 24 - Append to Patent Sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Showing the first 24 of 26 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	Extracts and organizes academic publications using GPT-4 Mini, Google Sheets, Gmail
Complexity	advanced
Nodes	26
Categories	Document Extraction, AI Summarization
Author	Cheng Siong Chin
Published	05 Oct 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/9282/9282.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows AI Summarization workflows

Frequently asked questions

What does Extracts and organizes academic publications using GPT-4 Mini, Google Sheets, Gmail do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction, AI Summarization use case.

Cheng Siong Chin

203 workflows

Nodes

n8n-nodes-base.httprequest n8n-nodes-base.html @n8n/n8n-nodes-langchain.lmchatopenai n8n-nodes-base.formtrigger n8n-nodes-base.stickynote n8n-nodes-base.switch n8n-nodes-base.splitout n8n-nodes-base.googlesheets

Complexity

advanced

Published 05 Oct 2025

Likes 0

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Install path: /data/workflows/9282/9282.json

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Extracts and organizes academic publications using GPT-4 Mini, Google Sheets, Gmail

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Extract & Organize Academic Publications with GPT-4 Mini, Google Sheets & Gmail

Overview

Target Audience

Use Cases

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Fetch website content

Block 2 - Extract all publications from the page

Block 3 - OpenAI Chat Model

Block 4 - On form submission

Block 5 - Sticky Note3

Block 6 - Switch

Block 7 - Sticky Note

Block 8 - Sticky Note1

Block 9 - Separate Each Publication

Block 10 - Save All to Master Sheet

Block 11 - Send Notification Email

Block 12 - Format as CSV Export

Block 13 - Sort by Year (Journal)

Block 14 - Sort by Year (Conference)

Block 15 - Sort by Year (Book)

Block 16 - Sort by Year (Magazine)

Block 17 - Sort by Year (Patent)

Block 18 - Sort by Year (Other)

Block 19 - Append to Conference Sheet

Block 20 - Generate Summary Report

Block 21 - Calculate Publication Statistics (Count)

Block 22 - Append to Book Sheet

Block 23 - Append to Magazine Sheet

Block 24 - Append to Patent Sheet

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions