Extract web page data from Gmail links and save to Google Sheets

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

How it works This workflow automatically extracts specific data from received emails and saves it into a Google Sheets document for easy tracking and analysis. It connects to a Gmail account, searc...

Best for

Document Extraction automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.manualtrigger, n8n-nodes-base.gmail, n8n-nodes-base.html, n8n-nodes-base.httprequest, n8n-nodes-base.code, n8n-nodes-base.set, n8n-nodes-base.googlesheets, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Renan Miller.

Original n8n.io source

1.1 Workflow description

Title: Extract web page data from Gmail links and save to Google Sheets
Workflow name: Extract web page data from Gmail links and save to Google Sheets

How it works

This workflow automatically extracts specific data from received emails and saves it into a Google Sheets document for easy tracking and analysis.

It connects to a Gmail account, searches for emails received within a defined date range from a specific sender, opens links inside those emails, extracts data from the linked pages (such as case ID, patient name, birth date, complaint, and location), processes and cleans the information using custom JavaScript logic, and finally saves the structured results into a Google Sheet.

Setup steps

Connect Gmail using OAuth2 credentials.

Adjust the date filters and sender email in the “Search Emails” node.

Customize the CSS selectors in the HTML extraction nodes to match the desired elements from your email or linked page.

Open the Code node and modify the logic if you need to calculate or transform additional fields.

Link your Google Sheets account and specify the spreadsheet and sheet name where the results will be appended.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - When clicking ‘Test workflow’

Type / Role: n8n-nodes-base.manualTrigger - manualTrigger
Config choices: Version 1

Block 2 - Search Emails

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 3 - search for an element in the email body

Type / Role: n8n-nodes-base.html - html
Config choices: Version 1.2

Block 4 - open the link

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 5 - capture data

Type / Role: n8n-nodes-base.html - html
Config choices: Version 1.2

Block 6 - processes information

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 7 - set variables

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 8 - Save data in spreadsheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 9 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 15 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Extract web page data from Gmail links and save to Google Sheets
Complexity	advanced
Nodes	15
Categories	Document Extraction
Author	Renan Miller
Published	22 Oct 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/10006/10006.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows

Frequently asked questions

What does Extract web page data from Gmail links and save to Google Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction use case.

Renan Miller

1 workflow

Nodes

n8n-nodes-base.manualtrigger n8n-nodes-base.gmail n8n-nodes-base.html n8n-nodes-base.httprequest n8n-nodes-base.code n8n-nodes-base.set n8n-nodes-base.googlesheets n8n-nodes-base.stickynote

Complexity

advanced

Published 22 Oct 2025

Likes 0

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Install path: /data/workflows/10006/10006.json

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Extract web page data from Gmail links and save to Google Sheets

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - When clicking ‘Test workflow’

Block 2 - Search Emails

Block 3 - search for an element in the email body

Block 4 - open the link

Block 5 - capture data

Block 6 - processes information

Block 7 - set variables

Block 8 - Save data in spreadsheet

Block 9 - Sticky Note

Block 10 - Sticky Note1

Block 11 - Sticky Note2

Block 12 - Sticky Note3

Block 13 - Sticky Note4

Block 14 - Sticky Note5

Block 15 - Sticky Note6

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions