Extract construction blueprint data with VLM run and Microsoft Office Suite

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Automatically process Construction Blueprints into structured Excel entries with VLM extraction Disclaimer: This template uses community nodes, including the VLM Run node. It requires a self h...

Best for

Document Extraction automation workflows
AI Summarization automation workflows
intermediate n8n builders looking for reusable templates

Tools used

@vlm-run/n8n-nodes-vlmrun.vlmrun, n8n-nodes-base.stickynote, n8n-nodes-base.microsoftonedrivetrigger, n8n-nodes-base.microsoftonedrive, n8n-nodes-base.microsoftexcel

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Shahrear.

Original n8n.io source

1.1 Workflow description

Title: Extract construction blueprint data with VLM run and Microsoft Office Suite
Workflow name: Extract construction blueprint data with VLM run and Microsoft Office Suite

Automatically process Construction Blueprints into structured Excel entries with VLM extraction

>Disclaimer: This template uses community nodes, including the VLM Run node. It requires a self-hosted n8n instance and will not run on n8n Cloud.

What this workflow does

Monitors OneDrive for new blueprints in a target folder
Downloads the file inside n8n for processing
Sends the file to VLM Run for VLM analysis
Fetches details from the construction.blueprint domain as JSON
Appends normalized fields to an Excel sheet as a new row

Setup

Prerequisites: Microsoft account, VLM Run API credentials, OneDrive access, Excel Online, n8n. Install the verified VLM Run node by searching for VLM Run in the node list, then click Install. Once installed, you can start using it in your workflows.

Quick Setup:

Create the OneDrive folder you want to watch and copy its Folder ID
- OneDrive web: open the folder in your browser, then copy the value of the id= URL parameter. It is URL-encoded.
- Alternative in n8n: use a OneDrive node with the operation set to List to browse folders and copy the id field from the response.
Create an Excel sheet with headers like: timestamp, file_name, file_id, mime_type, size_bytes, uploader_email, document_type, document_number, issue_date, author_name, drawing_title_numbers, revision_history, job_name, address, drawing_number, revision, drawn_by, checked_by, scale_information, agency_name, document_title, blueprint_id, blueprint_status, blueprint_owner, blueprint_url
Configure OneDrive OAuth2 for the trigger and download nodes
- Use Microsoft OAuth2 in n8n. Approve requested scopes for file access and offline access when prompted.
- Test the connection by listing a known folder.
Add VLM Run API credentials from https://app.vlm.run/dashboard to the VLM Run node
Configure Excel Online OAuth2 and set Spreadsheet ID and target sheet tab
Test by uploading a sample file to the watched OneDrive folder and activate

Perfect for

Converting uploaded construction blueprint documents into clean text
Organizing extracted blueprint details into structured sheets
Quickly accessing key attributes from technical files
Centralized archive of blueprint-to-text conversions

Key Benefits

End to end automation from OneDrive upload to structured Excel entry
Accurate text extraction of construction blueprint documents
Organized attribute mapping for consistent records
Searchable archives directly in Excel
Hands-free processing after setup

How to customize

Extend by adding:

Version control that links revisions of the same drawing and highlights superseded rows
Confidence scores per extracted field with threshold-based routing to manual or AI review
Auto-generate a human-readable summary column for quick scanning of blueprint details
Split large multi-sheet PDFs into per-drawing rows with individual attributes
Cross-system sync to Procore, Autodesk Construction Cloud, or BIM 360 for project-wide visibility

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - VLM Run Parsing

Type / Role: @vlm-run/n8n-nodes-vlmrun.vlmRun - vlmRun
Config choices: Version 1

Block 2 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Microsoft OneDrive Trigger

Type / Role: n8n-nodes-base.microsoftOneDriveTrigger - microsoftOneDriveTrigger
Config choices: Version 1

Block 7 - Download a file

Type / Role: n8n-nodes-base.microsoftOneDrive - microsoftOneDrive
Config choices: Version 1

Block 8 - Append data to sheet

Type / Role: n8n-nodes-base.microsoftExcel - microsoftExcel
Config choices: Version 2.1

3. Summary Table

Workflow	Extract construction blueprint data with VLM run and Microsoft Office Suite
Complexity	intermediate
Nodes	8
Categories	Document Extraction, AI Summarization
Author	Shahrear
Published	05 Sept 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/8304/8304.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows AI Summarization workflows

Frequently asked questions

What does Extract construction blueprint data with VLM run and Microsoft Office Suite do?

Automatically process Construction Blueprints into structured Excel entries with VLM extraction Disclaimer: This template uses community nodes, including the VLM Run node. It requires a self h...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction, AI Summarization use case.

Shahrear

11 workflows

Nodes

@vlm-run/n8n-nodes-vlmrun.vlmrun n8n-nodes-base.stickynote n8n-nodes-base.microsoftonedrivetrigger n8n-nodes-base.microsoftonedrive n8n-nodes-base.microsoftexcel

Complexity

intermediate

Published 05 Sept 2025

Likes 0

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Install path: /data/workflows/8304/8304.json

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Extract construction blueprint data with VLM run and Microsoft Office Suite

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Setup

Perfect for

Key Benefits

How to customize

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - VLM Run Parsing

Block 2 - Sticky Note

Block 3 - Sticky Note2

Block 4 - Sticky Note1

Block 5 - Sticky Note3

Block 6 - Microsoft OneDrive Trigger

Block 7 - Download a file

Block 8 - Append data to sheet

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions