Extract and process healthcare claims with VLM Run, Google Drive and Sheets

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Automatically process healthcare claims into structured Google Sheets entries with VLM Run extraction What this workflow does Monitors Google Drive for new files in a target folder Downloads the fi...

Best for

AI Summarization automation workflows
Multimodal AI automation workflows
intermediate n8n builders looking for reusable templates

Tools used

@vlm-run/n8n-nodes-vlmrun.vlmrun, n8n-nodes-base.googlesheets, n8n-nodes-base.googledrive, n8n-nodes-base.stickynote, n8n-nodes-base.googledrivetrigger

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Shahrear.

Original n8n.io source

1.1 Workflow description

Title: Extract and process healthcare claims with VLM Run, Google Drive and Sheets
Workflow name: Extract and process healthcare claims with VLM Run, Google Drive and Sheets

Automatically process healthcare claims into structured Google Sheets entries with VLM Run extraction

What this workflow does

Monitors Google Drive for new files in a target folder
Downloads the file inside n8n for processing
Sends the file to VLM Run for AI transcription or analysis
Fetches extra details from the healthcare.claims-processing domain as JSON
Appends normalized fields to a Google Sheet as a new row

Setup

Prerequisites: Google account, VLM Run API credentials, Google Sheets access, n8n. Install the verified VLM Run node by searching for VLM Run in the node list, then click Install. Once installed, you can start using it in your workflows.

Quick Setup:

Create the Drive folder you want to watch and copy its Folder ID
Create a Google Sheet with headers like: timestamp, file_name, file_id, mime_type, size_bytes, uploader_email, form_type, carrier_name, patient_name, patient_birth_date, patient_sex, patient_address, insurance_type, insurance_id, insured_name, total_charge, amount_due, amount_paid, hospitalization_from, hospitalization_to, referring_physician_name, processing_notes, …other claim fields as needed
Configure Google Drive OAuth2 for the trigger and download nodes
Add VLM Run API credentials from https://app.vlm.run/dashboard to the VLM Run node
Configure Google Sheets OAuth2 and set Spreadsheet ID and target sheet tab
Test by uploading a sample file to the watched Drive folder and activate

Perfect for

Centralized intake of healthcare claim documents with instant AI summaries
Claims and operations teams collecting structured claim insights
Customer support attachments that need quick triage to a Sheet
Compliance and audit logs for claim documents

Key Benefits

End to end automation from Drive to Sheets
Accurate AI output via VLM Run with optional timestamps
Domain enrichment from healthcare.claims-processing JSON
Clean, searchable logs in Google Sheets
No manual steps after activation

How to customize

Extend by adding:

OCR tuning and field validation for claim forms
Per type routing for PDFs, images, or scanned forms
Slack notifications on each new Sheet append
Keyword extraction and auto tagging for claim categories
Error branch that records failures to a second Sheet

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - VLM Run

Type / Role: @vlm-run/n8n-nodes-vlmrun.vlmRun - vlmRun
Config choices: Version 1

Block 2 - Append row in sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 3 - Download file

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 4 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Google Drive Trigger

Type / Role: n8n-nodes-base.googleDriveTrigger - googleDriveTrigger
Config choices: Version 1

Block 8 - 📁 Input Processing Documentation

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Extract and process healthcare claims with VLM Run, Google Drive and Sheets
Complexity	intermediate
Nodes	8
Categories	AI Summarization, Multimodal AI
Author	Shahrear
Published	25 Aug 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/7849/7849.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source AI Summarization workflows Multimodal AI workflows

Frequently asked questions

What does Extract and process healthcare claims with VLM Run, Google Drive and Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your AI Summarization, Multimodal AI use case.

Shahrear

11 workflows

Nodes

@vlm-run/n8n-nodes-vlmrun.vlmrun n8n-nodes-base.googlesheets n8n-nodes-base.googledrive n8n-nodes-base.stickynote n8n-nodes-base.googledrivetrigger

Complexity

intermediate

Published 25 Aug 2025

Likes 0

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Install path: /data/workflows/7849/7849.json

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Extract and process healthcare claims with VLM Run, Google Drive and Sheets

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

What this workflow does

Setup

Perfect for

Key Benefits

How to customize

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - VLM Run

Block 2 - Append row in sheet

Block 3 - Download file

Block 4 - Sticky Note

Block 5 - Sticky Note2

Block 6 - Sticky Note3

Block 7 - Google Drive Trigger

Block 8 - 📁 Input Processing Documentation

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions