Email weekly AI agent cost and token reports with Alephant and Gmail

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1. Workflow Overview

Quick overview This workflow runs every Monday at 9 AM to pull a 7‐day usage summary from Alephant AI Gateway, calculates key metrics for AI Agents like total cost and tokens, and emails a formatte...

Best for

AI Summarization automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.scheduletrigger, @alephantai/n8n-nodes-alephant-analytics.alephantusage, n8n-nodes-base.set, n8n-nodes-base.code, n8n-nodes-base.gmail

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by alephantAI.

Original n8n.io source

1.1 Workflow description

Title: Email weekly AI agent cost and token reports with Alephant and Gmail
Workflow name: Email weekly AI agent cost and token reports with Alephant and Gmail

Quick overview

This workflow runs every Monday at 9 AM to pull a 7‐day usage summary from Alephant AI Gateway, calculates key metrics for AI Agents like total cost and tokens, and emails a formatted cost and usage report to a recipient via Gmail.

How it works

Runs on a weekly schedule (Monday at 9 AM).
Fetches the last 7 days of usage data from Alephant AI Gateway Analytics, including cost, request count, token totals, and period-over-period changes.
Applies a configured recipient email address for the report.
Formats the Alephant usage summary into a plain-text email with total cost (converted from cents), total requests, total tokens, and week-over-week trends.
Sends the report email through Gmail to the configured recipient.

Setup

Install the Alephant Analytics community node (@alephantai/n8n-nodes-alephant-analytics) in your n8n instance.
Create and select an Alephant Virtual Key credential to allow the workflow to read usage summaries from your Alephant workspace.
Connect a Gmail OAuth2 credential and ensure the Gmail account is allowed to send email.
Update the recipient email value in the report configuration step and adjust the schedule if you want a different send time or cadence.

Requirements

Alephant account (free tier works) - https://alephant.io
Gmail account

Customization

Change the schedule to daily or hourly by editing the Schedule Trigger interval
Swap the Gmail node for Slack, Discord, or Send Email (SMTP) to deliver the report elsewhere
Adjust the Usage Summary period (e.g. 24 Hours or 30 Days) to change the reporting window
Add a second Alephant Analytics node with the Cost by Model operation to include a per-model spend breakdown

Additional info

Who's it for: Teams running production AI agents - autonomous workflows that call AI models on their own and can quietly run up cost that only surfaces on the invoice. Also useful for solo AI developers and AI-first startups who want a regular, automatic read on their AI spend without logging into a dashboard. Documentation: https://developers.alephant.io

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Weekly Monday Trigger

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.2

Block 6 - Fetch Alephant Usage Summary

Type / Role: @alephantai/n8n-nodes-alephant-analytics.alephantUsage - alephantUsage
Config choices: Version 1

Block 7 - Set Email Recipient

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 8 - Format Usage Report

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 9 - Send Usage Summary Email

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 10 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Email weekly AI agent cost and token reports with Alephant and Gmail
Complexity	intermediate
Nodes	10
Categories	AI Summarization
Author	alephantAI
Published	22 May 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/15920/15920.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source AI Summarization workflows

Frequently asked questions

What does Email weekly AI agent cost and token reports with Alephant and Gmail do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your AI Summarization use case.

alephantAI

3 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.scheduletrigger @alephantai/n8n-nodes-alephant-analytics.alephantusage n8n-nodes-base.set n8n-nodes-base.code n8n-nodes-base.gmail

Complexity

intermediate

Published 22 May 2026

Likes 0

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Install path: /data/workflows/15920/15920.json

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Email weekly AI agent cost and token reports with Alephant and Gmail

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Quick overview

How it works

Setup

Requirements

Customization

Additional info

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note

Block 2 - Sticky Note1

Block 3 - Sticky Note2

Block 4 - Sticky Note3

Block 5 - Weekly Monday Trigger

Block 6 - Fetch Alephant Usage Summary

Block 7 - Set Email Recipient

Block 8 - Format Usage Report

Block 9 - Send Usage Summary Email

Block 10 - Sticky Note4

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions