Create verified user profiles with email validation, PDF generation & Gmail delivery

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Verified User Profile Creation Automated Email Validation & PDF Generation Overview This comprehensive automation workflow streamlines the user onboarding process by validating email addresses, gen...

Best for

Document Extraction automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.webhook, n8n-nodes-base.if, n8n-nodes-base.set, n8n-nodes-base.httprequest, n8n-nodes-base.gmail, n8n-nodes-base.googlesheets, n8n-nodes-verifiemail.verifiemail

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Jitesh Dugar.

Original n8n.io source

1.1 Workflow description

Title: Create verified user profiles with email validation, PDF generation & Gmail delivery
Workflow name: Create verified user profiles with email validation, PDF generation & Gmail delivery

Verified User Profile Creation - Automated Email Validation & PDF Generation

Overview

This comprehensive automation workflow streamlines the user onboarding process by validating email addresses, generating professional profile PDFs, and delivering them seamlessly to verified users.

🎯 What This Workflow Does:

Receives User Data - Webhook trigger accepts user signup information (name, email, city, profession, bio)
Validates Email Addresses - Uses VerifiEmail API to ensure only legitimate email addresses proceed
Conditional Branching - Smart logic splits workflow based on email verification results
Generates HTML Profile - Creates beautifully styled HTML templates with user information
Converts to PDF - Transforms HTML into professional, downloadable PDF documents
Email Delivery - Sends personalized welcome emails with PDF attachments to verified users
Data Logging - Records all verified users in Google Sheets for analytics and tracking
Rejection Handling - Notifies users with invalid emails and provides guidance

✨ Key Features:

✅ Email Verification - Prevents fake registrations and maintains data quality
📄 Professional PDF Generation - Beautiful, branded profile documents
📧 Automated Email Delivery - Personalized welcome messages with attachments
📊 Google Sheets Logging - Complete audit trail of all verified users
🔀 Smart Branching - Separate paths for valid and invalid emails
🎨 Modern Design - Clean, responsive HTML/CSS templates
🔒 Secure Webhook - POST endpoint for seamless form integration

🎯 Perfect Use Cases:

User registration systems
Community membership verification
Professional certification programs
Event registration with verified attendees
Customer onboarding processes
Newsletter signup verification
Educational platform enrollments
Membership card generation

📦 What's Included:

Complete workflow with 12 informative sticky notes
Pre-configured webhook endpoint
Email verification integration
PDF generation setup
Gmail sending configuration
Google Sheets logging
Error handling guidelines
Rejection email template

🛠️ Required Integrations:

VerifiEmail - For email validation (https://verifi.email)
HTMLcsstoPDF - For PDF generation (https://htmlcsstopdf.com)
Gmail OAuth2 - For email delivery
Google Sheets OAuth2 - For data logging

⚡ Quick Setup Time: 15-20 minutes

🎓 Skill Level: Beginner to Intermediate

Benefits:

✅ Reduces manual verification work by 100% ✅ Prevents spam and fake registrations ✅ Delivers professional branded documents automatically ✅ Maintains complete audit trail ✅ Scales effortlessly with user growth ✅ Provides excellent user experience ✅ Easy integration with any form or application

Technical Details:

Trigger Type: Webhook (POST)
Total Nodes: 11 (including 12 documentation sticky notes)
Execution Time: ~3-5 seconds per user
API Calls: 3 external (VerifiEmail, HTMLcsstoPDF, Google Sheets)
Email Format: HTML with binary PDF attachment
Data Storage: Google Sheets (optional)

License: MIT (Free to use and modify)

🎁 BONUS FEATURES:

Comprehensive sticky notes explaining each step
Beautiful, mobile-responsive email template
Professional PDF styling with modern design
Easily customizable for your branding
Ready-to-use webhook endpoint
Error handling guidelines included

Perfect for: Developers, No-code enthusiasts, Business owners, SaaS platforms, Community managers, Event organizers

Start automating your user verification process today! 🚀

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Webhook - Receive User Data

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 1

Block 3 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - IF Email Valid?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 1

Block 6 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Generate HTML Template

Type / Role: n8n-nodes-base.set - set
Config choices: Version 2

Block 8 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Download PDF Binary

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 11 - Sticky Note7

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Send Profile Email - Gmail

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 13 - Sticky Note8

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Log to Google Sheets

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.4

Block 15 - Sticky Note9

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 16 - Send Rejection Email - Gmail

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 17 - Sticky Note10

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 18 - Sticky Note11

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 19 - Verifi Email

Type / Role: n8n-nodes-verifiemail.verifiEmail - verifiEmail
Config choices: Version 1

Block 20 - HTML to PDF

Type / Role: n8n-nodes-htmlcsstopdf.htmlcsstopdf - htmlcsstopdf
Config choices: Version 1

3. Summary Table

Workflow	Create verified user profiles with email validation, PDF generation & Gmail delivery
Complexity	advanced
Nodes	20
Categories	Document Extraction
Author	Jitesh Dugar
Published	25 Oct 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/10163/10163.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows

Frequently asked questions

What does Create verified user profiles with email validation, PDF generation & Gmail delivery do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction use case.

Jitesh Dugar

133 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.webhook n8n-nodes-base.if n8n-nodes-base.set n8n-nodes-base.httprequest n8n-nodes-base.gmail n8n-nodes-base.googlesheets n8n-nodes-verifiemail.verifiemail

Complexity

advanced

Published 25 Oct 2025

Likes 0

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Install path: /data/workflows/10163/10163.json

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Create verified user profiles with email validation, PDF generation & Gmail delivery

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Verified User Profile Creation - Automated Email Validation & PDF Generation

🎓 Skill Level: Beginner to Intermediate

Benefits:

Technical Details:

License: MIT (Free to use and modify)

🎁 BONUS FEATURES:

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note1

Block 2 - Webhook - Receive User Data

Block 3 - Sticky Note2

Block 4 - Sticky Note3

Block 5 - IF Email Valid?

Block 6 - Sticky Note4

Block 7 - Generate HTML Template

Block 8 - Sticky Note5

Block 9 - Sticky Note6

Block 10 - Download PDF Binary

Block 11 - Sticky Note7

Block 12 - Send Profile Email - Gmail

Block 13 - Sticky Note8

Block 14 - Log to Google Sheets

Block 15 - Sticky Note9

Block 16 - Send Rejection Email - Gmail

Block 17 - Sticky Note10

Block 18 - Sticky Note11

Block 19 - Verifi Email

Block 20 - HTML to PDF

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions