Create manager tasks from Keephub form submissions with OpenAI GPT-4.1

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1. Workflow Overview

Who is this for Organizations using Keephub for form management and task tracking. Perfect for HR teams handling employee requests (leave, equipment, onboarding), retail managers reviewing store su...

Best for

Document Extraction automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.webhook, n8n-nodes-base.stickynote, n8n-nodes-base.if, n8n-nodes-base.code, n8n-nodes-keephub.keephub, n8n-nodes-base.set, @n8n/n8n-nodes-langchain.openai

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Niksa Perovic.

Original n8n.io source

1.1 Workflow description

Title: Create manager tasks from Keephub form submissions with OpenAI GPT-4.1
Workflow name: Create manager tasks from Keephub form submissions with OpenAI GPT-4.1

Who is this for

Organizations using Keephub for form management and task tracking. Perfect for HR teams handling employee requests (leave, equipment, onboarding), retail managers reviewing store submissions, or any workflow where form responses need manager follow-up.

What it does

Transforms form submissions into intelligent, contextual tasks for managers—automatically.

When an employee submits a form, AI analyzes the data and generates a custom follow-up task with relevant fields, assigned directly to their supervisor.

Zero manual configuration per form.

📋 How it works

Capture — Webhook receives new form submission from Keephub
Identify — Fetches submitter profile and resolves their manager (parent org node)
Analyze — AI reads form data + schema and designs contextual task
Validate — Checks AI output for required fields and malformed data
Create — Posts task to Keephub with proper targeting, dates, and permissions
Link — Includes URL back to original submission for manager reference

How to set up

📦 Prerequisites:

n8n-nodes-keephub verified node (v1.5+) installed
Keephub account with API access (Login + Bearer tokens)
OpenAI API key (GPT-4.1 recommended)
Knowledge of Keephub orgchart relations and groups

Setup steps:

Install n8n-nodes-keephub from Community Nodes in n8n settings
Create Keephub Login credential → connect to 4 blue nodes (Get Submitter, Get Parent Node, Get Root Node, Get Form Schema)
Create Keephub Bearer credential → connect to "Create Task" node
Create OpenAI credential → connect to "Design Task with AI" node
Open ⚙️ Config node → set groupId to target specific user groups (find in Keephub admin)
Activate workflow and copy webhook URL
Configure webhook in Keephub form settings
Test with a form submission and n8n Webhook trigger

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Keephub Form Webhook

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2.1

Block 2 - 📋 Overview

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - 🚦 Gate

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - 🔍 Context Resolution

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - 🤖 AI Task Design

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - ⚙️ Config Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Status Change?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 8 - Is Edit?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 9 - Extract Form Data

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 10 - Get Submitter

Type / Role: n8n-nodes-keephub.keephub - keephub
Config choices: Version 1

Block 11 - Resolve Org Node

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 12 - Get Parent Node

Type / Role: n8n-nodes-keephub.keephub - keephub
Config choices: Version 1

Block 13 - Get Form Schema

Type / Role: n8n-nodes-keephub.keephub - keephub
Config choices: Version 1

Block 14 - ⚙️ Config

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 15 - Build AI Prompt

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 16 - Design Task with AI

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 2.1

Block 17 - Compose Task

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 18 - Create Task

Type / Role: n8n-nodes-keephub.keephub - keephub
Config choices: Version 1

Block 19 - Get Root Node

Type / Role: n8n-nodes-keephub.keephub - keephub
Config choices: Version 1

Block 20 - ⚠️ Group Targeting

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 21 - Extract Parent Target

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 22 - Extract Root Target

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

3. Summary Table

Workflow	Create manager tasks from Keephub form submissions with OpenAI GPT-4.1
Complexity	advanced
Nodes	22
Categories	Document Extraction, AI Summarization
Author	Niksa Perovic
Published	03 Mar 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/13828/13828.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows AI Summarization workflows

Frequently asked questions

What does Create manager tasks from Keephub form submissions with OpenAI GPT-4.1 do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction, AI Summarization use case.

Niksa Perovic

3 workflows

Nodes

n8n-nodes-base.webhook n8n-nodes-base.stickynote n8n-nodes-base.if n8n-nodes-base.code n8n-nodes-keephub.keephub n8n-nodes-base.set @n8n/n8n-nodes-langchain.openai

Complexity

advanced

Published 03 Mar 2026

Likes 0

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Install path: /data/workflows/13828/13828.json

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Create manager tasks from Keephub form submissions with OpenAI GPT-4.1

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who is this for

What it does

📋 How it works

How to set up

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Keephub Form Webhook

Block 2 - 📋 Overview

Block 3 - 🚦 Gate

Block 4 - 🔍 Context Resolution

Block 5 - 🤖 AI Task Design

Block 6 - ⚙️ Config Note

Block 7 - Status Change?

Block 8 - Is Edit?

Block 9 - Extract Form Data

Block 10 - Get Submitter

Block 11 - Resolve Org Node

Block 12 - Get Parent Node

Block 13 - Get Form Schema

Block 14 - ⚙️ Config

Block 15 - Build AI Prompt

Block 16 - Design Task with AI

Block 17 - Compose Task

Block 18 - Create Task

Block 19 - Get Root Node

Block 20 - ⚠️ Group Targeting

Block 21 - Extract Parent Target

Block 22 - Extract Root Target

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions