Create an auto-journal from WhatsApp with AI transcription

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1. Workflow Overview

How it works Transform your WhatsApp messages into an organized journal with AI powered transcription and media management. • Receive text, audio, or image messages via WhatsApp • Automatically tra...

Best for

Personal Productivity automation workflows
Multimodal AI automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.if, n8n-nodes-base.switch, n8n-nodes-base.whatsapp, n8n-nodes-base.httprequest, n8n-nodes-base.googledocs, n8n-nodes-base.googledrive, @n8n/n8n-nodes-langchain.googlegemini

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Diego Alejandro Parrás.

Original n8n.io source

1.1 Workflow description

Title: Create an auto-journal from WhatsApp with AI transcription
Workflow name: Create an auto-journal from WhatsApp with AI transcription

How it works

Transform your WhatsApp messages into an organized journal with AI-powered transcription and media management.

• Receive text, audio, or image messages via WhatsApp • Automatically transcribe audio messages using Google Gemini AI • Store media files in organized Google Drive folders • Update a central Google Doc with timestamped entries • Get instant confirmation messages

Set up steps

WhatsApp Business API: Set up credentials and configure the WhatsApp Trigger node
Google Doc: Create a new Google Doc and paste its URL in all three "Actualizar documento" nodes (replace YOUR_GOOGLE_DOC_URL)
Google Drive folders: • Create an "Audio" folder and paste its ID in the "Subir Audio" node (replace YOUR_AUDIO_FOLDER_ID) • Create an "Imagenes" folder and paste its ID in the "Subir Imagenes" node (replace YOUR_IMAGE_FOLDER_ID)
Authorized numbers: Add your authorized WhatsApp phone numbers in the "If" node (replace YOURNUMBERPHONE(1), YOURNUMBERPHONE(2), YOURNUMBERPHONE(3) with numbers in international format without + sign, e.g., 5491112345678)
WhatsApp Phone Number ID: Replace YOUR_WHATSAPP_PHONE_NUMBER_ID in all three confirmation nodes with your WhatsApp Business Phone Number ID
Google Gemini: Configure your Google Gemini API credentials in the "Transcribir audio" node

Requirements

Credentials needed: • WhatsApp Business API account and credentials • Google Workspace account (Google Docs + Google Drive) • Google Gemini API key for audio transcription

Nodes used: • WhatsApp Trigger • WhatsApp (for sending messages and downloading media) • Google Docs (for journal updates) • Google Drive (for media storage) • Google Gemini (for audio transcription) • If, Switch, HTTP Request nodes

Perfect for content creators, researchers, writers, or anyone who wants to capture thoughts on-the-go via WhatsApp and have them automatically organized in a searchable, timestamped journal with AI-powered transcriptions!

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Main Instructions

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Security Group

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Trigger Group

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Router Group

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Text Processing Group

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Audio Processing Group

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Image Processing Group

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Authorized Numbers Check

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 9 - Route by Message Type

Type / Role: n8n-nodes-base.switch - switch
Config choices: Version 3.3

Block 10 - Get Audio URL

Type / Role: n8n-nodes-base.whatsApp - whatsApp
Config choices: Version 1.1

Block 11 - Download Audio File

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 12 - Get Image URL

Type / Role: n8n-nodes-base.whatsApp - whatsApp
Config choices: Version 1.1

Block 13 - Download Image File

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 14 - Save Text to Google Doc

Type / Role: n8n-nodes-base.googleDocs - googleDocs
Config choices: Version 2

Block 15 - Save Audio Transcription to Google Doc

Type / Role: n8n-nodes-base.googleDocs - googleDocs
Config choices: Version 2

Block 16 - Upload Audio to Drive

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 17 - Transcribe Audio with AI

Type / Role: @n8n/n8n-nodes-langchain.googleGemini - googleGemini
Config choices: Version 1

Block 18 - Upload Image to Drive

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 19 - Send Text Confirmation

Type / Role: n8n-nodes-base.whatsApp - whatsApp
Config choices: Version 1.1

Block 20 - Send Audio Confirmation

Type / Role: n8n-nodes-base.whatsApp - whatsApp
Config choices: Version 1.1

Block 21 - Send Image Confirmation

Type / Role: n8n-nodes-base.whatsApp - whatsApp
Config choices: Version 1.1

Block 22 - Convert Audio to Binary

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 23 - Save Image Link to Google Doc

Type / Role: n8n-nodes-base.googleDocs - googleDocs
Config choices: Version 2

Block 24 - WhatsApp Trigger

Type / Role: n8n-nodes-base.whatsAppTrigger - whatsAppTrigger
Config choices: Version 1

3. Summary Table

Workflow	Create an auto-journal from WhatsApp with AI transcription
Complexity	advanced
Nodes	24
Categories	Personal Productivity, Multimodal AI
Author	Diego Alejandro Parrás
Published	28 Jan 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/13073/13073.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Personal Productivity workflows Multimodal AI workflows

Frequently asked questions

What does Create an auto-journal from WhatsApp with AI transcription do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Personal Productivity, Multimodal AI use case.

Diego Alejandro Parrás

5 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.if n8n-nodes-base.switch n8n-nodes-base.whatsapp n8n-nodes-base.httprequest n8n-nodes-base.googledocs n8n-nodes-base.googledrive @n8n/n8n-nodes-langchain.googlegemini

Complexity

advanced

Published 28 Jan 2026

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/13073/13073.json

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Create an auto-journal from WhatsApp with AI transcription

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

How it works

Set up steps

Requirements

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Main Instructions

Block 2 - Security Group

Block 3 - Trigger Group

Block 4 - Router Group

Block 5 - Text Processing Group

Block 6 - Audio Processing Group

Block 7 - Image Processing Group

Block 8 - Authorized Numbers Check

Block 9 - Route by Message Type

Block 10 - Get Audio URL

Block 11 - Download Audio File

Block 12 - Get Image URL

Block 13 - Download Image File

Block 14 - Save Text to Google Doc

Block 15 - Save Audio Transcription to Google Doc

Block 16 - Upload Audio to Drive

Block 17 - Transcribe Audio with AI

Block 18 - Upload Image to Drive

Block 19 - Send Text Confirmation

Block 20 - Send Audio Confirmation

Block 21 - Send Image Confirmation

Block 22 - Convert Audio to Binary

Block 23 - Save Image Link to Google Doc

Block 24 - WhatsApp Trigger

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions