Block 1 - Limit
- Type / Role
- n8n-nodes-base.limit - limit
- Config choices
- Version 1
Complete B2B sales pipeline: Apollo lead gen, Mailgun outreach & AI reply management
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Important notice
This workflow is provided as-is. Please review and test before using in production.
1. Workflow Overview
️ AI Powered 3 Step B2B Pipeline — Lead Gen → Cold Outreach → AI Drafted Email Management Automate your outbound workflow from prospecting to AI generated reply drafts in Gmail — all fully integra...
Best for
- Content Creation automation workflows
- Multimodal AI automation workflows
- advanced n8n builders looking for reusable templates
Tools used
n8n-nodes-base.limit, n8n-nodes-base.merge, n8n-nodes-base.code, n8n-nodes-base.switch, n8n-nodes-base.splitinbatches, n8n-nodes-base.wait, n8n-nodes-base.scheduletrigger, n8n-nodes-base.if
Source and attribution
This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Paul.
Original n8n.io source1.1 Workflow description
- Title
- Complete B2B sales pipeline: Apollo lead gen, Mailgun outreach & AI reply management
- Workflow name
- Complete B2B sales pipeline: Apollo lead gen, Mailgun outreach & AI reply management
✉️ AI-Powered 3-Step B2B Pipeline — Lead Gen → Cold Outreach → AI Drafted Email Management
Automate your outbound workflow from prospecting to AI-generated reply drafts in Gmail — all fully integrated with your database.
Ideal for SDRs, founders, and growth agencies who want speed, personalization, and control without losing human review.
📌 Example: From a verified lead list to a qualified opportunity — fully tracked, classified, and pre-drafted with this automation.
🚀 What This Workflow Does
Step 1 — Lead Generation
- Import leads from Apollo.
- Enrich and verify emails.
- Store results in Supabase/Postgres,
Step 2 — Cold Outreach
- Send 3 step personalized sequences via Mailgun/SendGrid.
- Track delivery, opens, replies, and bounces directly in your DB.
Step 3 — Email Management (AI Drafts)
- Process only incoming Gmail messages from contacts in your DB.
- Generate personalized reply drafts, label threads, update lead status, and alert your team via Slack/Telegram.
🔗 Integrated Services
- Database: Supabase/Postgres
- Outbound Email: Mailgun / SendGrid
- Inbound Email & Drafts: Gmail (OAuth2)
- AI Models: OpenAI / Anthropic (JSON mode for classification + drafting)
- Alerts: Slack / Telegram (optional)
💼 What You Get
- Detailed setup guide
- Fully connected 3-step pipeline in n8n
- Ready-to-use database schema
- Pre-built AI prompts for intent classification and professional replies
📥 Perfect For
- SDR teams doing targeted outbound
- Agencies managing multiple client campaigns
- Founders building scalable outbound systems
- Sales ops needing a no-risk, review-first reply process
💡 Why You’ll Love It
This isn’t just another outreach template — it’s a full sales engine.
From verified leads to AI-drafted replies, every action is logged, tracked, and controlled for maximum conversions without sacrificing oversight.
1.2 Logical Blocks
This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.
2. Block-by-Block Analysis
Block 2 - Merge
- Type / Role
- n8n-nodes-base.merge - merge
- Config choices
- Version 3.1
Block 3 - Time Zone
- Type / Role
- n8n-nodes-base.code - code
- Config choices
- Version 2
Block 4 - Sender Email
- Type / Role
- n8n-nodes-base.code - code
- Config choices
- Version 2
Block 5 - Switch
- Type / Role
- n8n-nodes-base.switch - switch
- Config choices
- Version 3.2
Block 6 - Loop Over Items
- Type / Role
- n8n-nodes-base.splitInBatches - splitInBatches
- Config choices
- Version 3
Block 7 - Wait
- Type / Role
- n8n-nodes-base.wait - wait
- Config choices
- Version 1.1
Block 8 - Loop Over Items1
- Type / Role
- n8n-nodes-base.splitInBatches - splitInBatches
- Config choices
- Version 3
Block 9 - Wait1
- Type / Role
- n8n-nodes-base.wait - wait
- Config choices
- Version 1.1
Block 10 - Schedule Trigger1
- Type / Role
- n8n-nodes-base.scheduleTrigger - scheduleTrigger
- Config choices
- Version 1.2
Block 11 - If3
- Type / Role
- n8n-nodes-base.if - if
- Config choices
- Version 2.2
Block 12 - Mailgun
- Type / Role
- n8n-nodes-base.mailgun - mailgun
- Config choices
- Version 1
Block 13 - Mailgun1
- Type / Role
- n8n-nodes-base.mailgun - mailgun
- Config choices
- Version 1
Block 14 - General anlysis
- Type / Role
- @n8n/n8n-nodes-langchain.openAi - openAi
- Config choices
- Version 1.8
Block 15 - Limit1
- Type / Role
- n8n-nodes-base.limit - limit
- Config choices
- Version 1
Block 16 - OpenAI Chat Model
- Type / Role
- @n8n/n8n-nodes-langchain.lmChatOpenAi - lmChatOpenAi
- Config choices
- Version 1.2
Block 17 - Sticky Note
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 18 - Sticky Note1
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 19 - No Operation, do nothing
- Type / Role
- n8n-nodes-base.noOp - noOp
- Config choices
- Version 1
Block 20 - Supabase2
- Type / Role
- n8n-nodes-base.supabase - supabase
- Config choices
- Version 1
Block 21 - If2
- Type / Role
- n8n-nodes-base.if - if
- Config choices
- Version 2.2
Block 22 - No Operation, do nothing2
- Type / Role
- n8n-nodes-base.noOp - noOp
- Config choices
- Version 1
Block 23 - Supabase3
- Type / Role
- n8n-nodes-base.supabase - supabase
- Config choices
- Version 1
Block 24 - Supabase4
- Type / Role
- n8n-nodes-base.supabase - supabase
- Config choices
- Version 1
Showing the first 24 of 116 workflow blocks. Download the JSON for the full node graph.
3. Summary Table
| Workflow | Complete B2B sales pipeline: Apollo lead gen, Mailgun outreach & AI reply management |
|---|---|
| Complexity | advanced |
| Nodes | 116 |
| Categories | Content Creation, Multimodal AI |
| Author | Paul |
| Published | 14 Aug 2025 |
4. Reproducing the Workflow from Scratch
-
1. Download the workflow JSON
Use the JSON export at /data/workflows/7410/7410.json as the source template for this automation.
-
2. Import the template into n8n
Open n8n, import the downloaded JSON, and review each node before activating the workflow.
-
3. Configure credentials and variables
Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
-
4. Test with sample data
Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
-
5. Activate and monitor
Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.
5. General Notes & Resources
Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.
Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.
Frequently asked questions
What does Complete B2B sales pipeline: Apollo lead gen, Mailgun outreach & AI reply management do?
️ AI Powered 3 Step B2B Pipeline — Lead Gen → Cold Outreach → AI Drafted Email Management Automate your outbound workflow from prospecting to AI generated reply drafts in Gmail — all fully integra...
What do I need before importing this workflow?
Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.
Can I customize this workflow?
Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Content Creation, Multimodal AI use case.