Bidirectional company sync between ProspectPro and HubSpot with status tracking

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Best for

CRM automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.executeworkflowtrigger, @bedrijfsdatanl/n8n-nodes-prospectpro.prospectpro, n8n-nodes-base.stickynote, n8n-nodes-base.if, n8n-nodes-base.httprequest, n8n-nodes-base.code, n8n-nodes-base.hubspot, @bedrijfsdatanl/n8n-nodes-prospectpro.prospectprotrigger

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Olivier.

Original n8n.io source

1.1 Workflow description

Title: Bidirectional company sync between ProspectPro and HubSpot with status tracking
Workflow name: Bidirectional company sync between ProspectPro and HubSpot with status tracking

This template syncs prospects from ProspectPro into HubSpot. It checks if a company already exists in HubSpot (by ProspectPro ID or domain), then updates the record or creates a new one. Sync results are logged back in ProspectPro with tags to prevent duplicates and mark errors, ensuring reliable and repeatable integrations.

✨ Features

Automatically sync ProspectPro prospects to HubSpot companies
Smart search logic: match by ProspectPro ID first, then by domain
Creates new HubSpot companies when no match is found
Updates existing HubSpot companies with latest ProspectPro data
Logs sync results back into ProspectPro with tags (HubspotSynced, HubspotSyncFailed)
Extendable and modular: use as a trigger workflow or callable sub-flow

⚙ Requirements

n8n instance or cloud workspace
Install the ProspectPro Verified Community Node
ProspectPro account & API credentials (14-day free trial)
HubSpot account with OAuth2 app and API credentials

🔧 Setup Instructions

Import the template and set your credentials (ProspectPro, HubSpot).
Connect to a trigger (e.g., ProspectPro "New website visitor") or call as a sub-workflow.
Add a propery to Hubspot for the ProspectPro ID if you don't already have one
Adjust sync logic in the "Continue?"-node and HubSpot fields to match your setup.
Optional: extend error handling, add Slack/CRM notifications, or sync back HubSpot data into ProspectPro.

🔐 Security Notes

Prevents re-processing of failed syncs using the HubspotSyncFailed tag
Error branches included for failed updates/creates
Manual resolution required if sync errors persist

🧪 Testing

Run with a ProspectPro ID of a company with a known domain
Check HubSpot for creation or update of the company record
Verify updated tags (HubspotSynced / HubspotSyncFailed) in ProspectPro

📌 About ProspectPro

ProspectPro is a B2B Prospecting Platform for Dutch SMEs. It helps sales teams identify prospects, track website visitors, and streamline sales without a full CRM.

Website: https://www.prospectpro.nl Platform: https://mijn.prospectpro.nl API docs: https://www.docs.bedrijfsdata.nl Support: https://www.prospectpro.nl/klantenservice

Support hours: Monday–Friday, 09:00–17:00 CET

📌 About HubSpot

HubSpot is a leading CRM platform offering marketing, sales, and customer service tools. It helps companies manage contacts, automate workflows, and grow their customer base.

Website: https://www.hubspot.com Developer Docs: https://developers.hubspot.com

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - When Executed by Another Workflow

Type / Role: n8n-nodes-base.executeWorkflowTrigger - executeWorkflowTrigger
Config choices: Version 1.1

Block 2 - Get prospect

Type / Role: @bedrijfsdatanl/n8n-nodes-prospectpro.prospectpro - prospectpro
Config choices: Version 1

Block 3 - Sticky Note9

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Continue?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 5 - No Existing Errors?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 6 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Search Companies by Bedrijfsdata ID

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 8 - Found by ID?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 9 - Search Companies by Domain

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 10 - Has Domain?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 11 - Found by Domain?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 12 - Set hsCompany

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 13 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 15 - Create a company

Type / Role: n8n-nodes-base.hubspot - hubspot
Config choices: Version 2.1

Block 16 - Update a company

Type / Role: n8n-nodes-base.hubspot - hubspot
Config choices: Version 2.1

Block 17 - Update Successful?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 18 - Creation Successful?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 19 - Sticky Note7

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 20 - Set Tag: HubspotSyncFailed

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 21 - Set Tag: HubspotSynced

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 22 - return { result: true };

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 23 - Update Tags: Success

Type / Role: @bedrijfsdatanl/n8n-nodes-prospectpro.prospectpro - prospectpro
Config choices: Version 1

Block 24 - Sticky Note11

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Showing the first 24 of 29 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	Bidirectional company sync between ProspectPro and HubSpot with status tracking
Complexity	advanced
Nodes	29
Categories	CRM
Author	Olivier
Published	11 Sept 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/8471/8471.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source CRM workflows

Frequently asked questions

What does Bidirectional company sync between ProspectPro and HubSpot with status tracking do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your CRM use case.

Olivier

6 workflows

Nodes

n8n-nodes-base.executeworkflowtrigger @bedrijfsdatanl/n8n-nodes-prospectpro.prospectpro n8n-nodes-base.stickynote n8n-nodes-base.if n8n-nodes-base.httprequest n8n-nodes-base.code n8n-nodes-base.hubspot @bedrijfsdatanl/n8n-nodes-prospectpro.prospectprotrigger

Complexity

advanced

Published 11 Sept 2025

Likes 0

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Install path: /data/workflows/8471/8471.json

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Bidirectional company sync between ProspectPro and HubSpot with status tracking

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

✨ Features

⚙ Requirements

🔧 Setup Instructions

🔐 Security Notes

🧪 Testing

📌 About ProspectPro

📌 About HubSpot

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - When Executed by Another Workflow

Block 2 - Get prospect

Block 3 - Sticky Note9

Block 4 - Continue?

Block 5 - No Existing Errors?

Block 6 - Sticky Note

Block 7 - Search Companies by Bedrijfsdata ID

Block 8 - Found by ID?

Block 9 - Search Companies by Domain

Block 10 - Has Domain?

Block 11 - Found by Domain?

Block 12 - Set hsCompany

Block 13 - Sticky Note1

Block 14 - Sticky Note2

Block 15 - Create a company

Block 16 - Update a company

Block 17 - Update Successful?

Block 18 - Creation Successful?

Block 19 - Sticky Note7

Block 20 - Set Tag: HubspotSyncFailed

Block 21 - Set Tag: HubspotSynced

Block 22 - return { result: true };

Block 23 - Update Tags: Success

Block 24 - Sticky Note11

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions