Backup n8n workflows with versioning and Notion tracking

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Copy n8n workflows to a slave n8n repository Inspired by Alex Kim's workflow, this version adds the ability to ...

Best for

DevOps automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.manualtrigger, n8n-nodes-base.n8n, n8n-nodes-base.splitinbatches, n8n-nodes-base.stickynote, n8n-nodes-base.splitout, n8n-nodes-base.wait, n8n-nodes-base.limit, n8n-nodes-base.filter

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Stéphane Heckel.

Original n8n.io source

1.1 Workflow description

Title: Backup n8n workflows with versioning and Notion tracking
Workflow name: Backup n8n workflows with versioning and Notion tracking

Copy n8n workflows to a slave n8n repository

Inspired by Alex Kim's workflow, this version adds the ability to keep multiple versions of the same workflow on the destination instance. Each copied workflow’s name is prefixed with the date (YYYY_MM_DD_), enabling simple version tracking. Process details and workflow counts are recorded centrally in Notion.

How it works

Workflows from the source n8n instance are copied to the destination using the n8n API node.
On the destination, each workflow name is prefixed with the current date (e.g., 2025_08_03_PDF Summarizer), so you can keep multiple daily versions.
The workflow tracks and saves:
- The date of execution.
- Number of workflows processed.
- Both details are recorded in Notion.

Rolling retention policy example:

Day 1: Workflows are saved with 2025_08_03_ prefix.
Day 2: New set saved with 2025_08_04_.
Day 3: Day 1’s set is deleted, new set saved as 2025_08_05_.
To keep more days, adjust the “Subtract From Date” node.

How to use

Create a Notion database with one page and three fields:
- sequence: Should contain "prefix".
- Value: Today's date as YYYY_MM_DD_.
- Comment: Number of saved workflows.
Configure the Notion node:
- Enter your Notion credentials.
- Link to the created database/page.
Update the "Subtract From Date" node:
- Set how many days’ versions you want to keep (default: 2 days).
- Set the limit to 1 in the "Limit" node for testing.
Input credentials for both source and destination n8n instances.

Requirements

Notion for tracking execution date and workflow count.
n8n API Keys for both source and destination instances. Ensure you have the necessary API permissions (read, create, delete workflows)
n8n version this workflow was tested on 1.103.2 (Ubuntu)

Need Help?

Comment this post or contact me on LinkedIn
Ask in the Forum!

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - When clicking ‘Test workflow’

Type / Role: n8n-nodes-base.manualTrigger - manualTrigger
Config choices: Version 1

Block 2 - GET - Workflows

Type / Role: n8n-nodes-base.n8n - n8n
Config choices: Version 1

Block 3 - CREATE - Workflow

Type / Role: n8n-nodes-base.n8n - n8n
Config choices: Version 1

Block 4 - Loop Over Items

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 3

Block 5 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - GET - Destination Workflows

Type / Role: n8n-nodes-base.n8n - n8n
Config choices: Version 1

Block 8 - Split Out Workflows

Type / Role: n8n-nodes-base.splitOut - splitOut
Config choices: Version 1

Block 9 - Split Out Workflows1

Type / Role: n8n-nodes-base.splitOut - splitOut
Config choices: Version 1

Block 10 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Wait

Type / Role: n8n-nodes-base.wait - wait
Config choices: Version 1.1

Block 12 - Limit

Type / Role: n8n-nodes-base.limit - limit
Config choices: Version 1

Block 13 - Filter

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2.2

Block 14 - today

Type / Role: n8n-nodes-base.dateTime - dateTime
Config choices: Version 2

Block 15 - yesterday

Type / Role: n8n-nodes-base.dateTime - dateTime
Config choices: Version 2

Block 16 - yesterday_prefix

Type / Role: n8n-nodes-base.dateTime - dateTime
Config choices: Version 2

Block 17 - today_prefix

Type / Role: n8n-nodes-base.dateTime - dateTime
Config choices: Version 2

Block 18 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 19 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 20 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 21 - Sticky Note7

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 22 - Sticky Note8

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 23 - Notion

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 24 - Notion1

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Showing the first 24 of 28 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	Backup n8n workflows with versioning and Notion tracking
Complexity	advanced
Nodes	28
Categories	DevOps
Author	Stéphane Heckel
Published	03 Aug 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/6947/6947.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source DevOps workflows

Frequently asked questions

What does Backup n8n workflows with versioning and Notion tracking do?

Copy n8n workflows to a slave n8n repository Inspired by Alex Kim's workflow, this version adds the ability to ...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your DevOps use case.

Stéphane Heckel

6 workflows

Nodes

n8n-nodes-base.manualtrigger n8n-nodes-base.n8n n8n-nodes-base.splitinbatches n8n-nodes-base.stickynote n8n-nodes-base.splitout n8n-nodes-base.wait n8n-nodes-base.limit n8n-nodes-base.filter

Complexity

advanced

Published 03 Aug 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/6947/6947.json

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Backup n8n workflows with versioning and Notion tracking

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Copy n8n workflows to a slave n8n repository

How it works

Rolling retention policy example:

How to use

Requirements

Need Help?

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - When clicking ‘Test workflow’

Block 2 - GET - Workflows

Block 3 - CREATE - Workflow

Block 4 - Loop Over Items

Block 5 - Sticky Note

Block 6 - Sticky Note2

Block 7 - GET - Destination Workflows

Block 8 - Split Out Workflows

Block 9 - Split Out Workflows1

Block 10 - Sticky Note3

Block 11 - Wait

Block 12 - Limit

Block 13 - Filter

Block 14 - today

Block 15 - yesterday

Block 16 - yesterday_prefix

Block 17 - today_prefix

Block 18 - Sticky Note4

Block 19 - Sticky Note5

Block 20 - Sticky Note6

Block 21 - Sticky Note7

Block 22 - Sticky Note8

Block 23 - Notion

Block 24 - Notion1

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions