Automated resume screening & response system with Gemini AI, Gmail and Sheets

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Use cases are many: Automate resume screening, candidate scoring, and interview communication in one seamless pipeline. Perfect for HR teams hiring at scale, startups that need quick filtering of a...

Best for

AI Summarization automation workflows
Multimodal AI automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.formtrigger, n8n-nodes-base.extractfromfile, @n8n/n8n-nodes-langchain.agent, @n8n/n8n-nodes-langchain.informationextractor, n8n-nodes-base.gmail, n8n-nodes-base.googlesheets, n8n-nodes-base.stickynote, @n8n/n8n-nodes-langchain.lmchatgooglegemini

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Rakin Jakaria.

Original n8n.io source

1.1 Workflow description

Title: Automated resume screening & response system with Gemini AI, Gmail and Sheets
Workflow name: Automated resume screening & response system with Gemini AI, Gmail and Sheets

Use cases are many: Automate resume screening, candidate scoring, and interview communication in one seamless pipeline. Perfect for HR teams hiring at scale, startups that need quick filtering of applicants, or enterprises like Samsung running multiple roles at once.

Good to know At time of writing, each Gemini request is billed per token. See Gemini Pricing for the latest info. The workflow automatically sends acceptance or rejection emails to candidates — be sure to configure your Gmail account and email templates carefully.

How it works

Form Submission: Applicants fill out a custom form with their name, email, job role (Executive Assistant, IT Specialist, or Manager), and resume (PDF).
Resume Processing: The PDF resume is extracted into text using the Extract from File node.
AI Evaluation: Gemini-powered AI reviews the resume against the job role and generates:
1. A score (0–10)
2. A status (Accepted/Rejected)
3. A personalized email (acceptance or rejection)
Information Extraction: The AI output is structured into fields: Score, Status, Mail Subject, and Mail Body.
Email Sending: The candidate automatically receives their personalized result via Gmail.
Record Keeping: All candidate details (Name, Job, Score, Status, Email, Email Status) are stored in Google Sheets for tracking.

How to use

Share the generated form link with applicants.
When they submit, the system handles scoring and sends an email instantly.
HR teams can review all results directly in Google Sheets.

Requirements

Google Gemini API key (for resume evaluation)
Gmail account with OAuth2 (for sending acceptance/rejection emails)
Google Sheets (for candidate tracking)
n8n form node (for application collection)

Customising this workflow

Add more job positions to the form dropdown.
Adjust the acceptance threshold (e.g., accept at 8/10 instead of 7/10).
Modify email templates for a more formal or branded tone.
Extend the pipeline to trigger a Calendly invite for accepted candidates.
Integrate with Slack or Teams to notify HR when a candidate is accepted.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - On form submission

Type / Role: n8n-nodes-base.formTrigger - formTrigger
Config choices: Version 2.2

Block 2 - Extract from File

Type / Role: n8n-nodes-base.extractFromFile - extractFromFile
Config choices: Version 1

Block 3 - AI Agent

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 2

Block 4 - Information Extractor

Type / Role: @n8n/n8n-nodes-langchain.informationExtractor - informationExtractor
Config choices: Version 1.2

Block 5 - Gmail

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 6 - Google Sheets

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.6

Block 7 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Google 2.5 Flash

Type / Role: @n8n/n8n-nodes-langchain.lmChatGoogleGemini - lmChatGoogleGemini
Config choices: Version 1

3. Summary Table

Workflow	Automated resume screening & response system with Gemini AI, Gmail and Sheets
Complexity	intermediate
Nodes	9
Categories	AI Summarization, Multimodal AI
Author	Rakin Jakaria
Published	26 Aug 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/7903/7903.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source AI Summarization workflows Multimodal AI workflows

Frequently asked questions

What does Automated resume screening & response system with Gemini AI, Gmail and Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your AI Summarization, Multimodal AI use case.

Rakin Jakaria

11 workflows

Nodes

n8n-nodes-base.formtrigger n8n-nodes-base.extractfromfile @n8n/n8n-nodes-langchain.agent @n8n/n8n-nodes-langchain.informationextractor n8n-nodes-base.gmail n8n-nodes-base.googlesheets n8n-nodes-base.stickynote @n8n/n8n-nodes-langchain.lmchatgooglegemini

Complexity

intermediate

Published 26 Aug 2025

Likes 0

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Install path: /data/workflows/7903/7903.json

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Automated resume screening & response system with Gemini AI, Gmail and Sheets

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - On form submission

Block 2 - Extract from File

Block 3 - AI Agent

Block 4 - Information Extractor

Block 5 - Gmail

Block 6 - Google Sheets

Block 7 - Sticky Note3

Block 8 - Sticky Note

Block 9 - Google 2.5 Flash

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions