Automated meeting minutes from audio using OpenAI transcription and Google Docs

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Who’s it for Teams and operators who record meetings/interviews and want fast, standardized, action oriented minutes—without writing code. New n8n users welcome. What it does / How it works On form...

Best for

Content Creation automation workflows
AI Summarization automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.formtrigger, @n8n/n8n-nodes-langchain.openai, n8n-nodes-base.googledocs, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Yusei Miyakoshi.

Original n8n.io source

1.1 Workflow description

Title: Automated meeting minutes from audio using OpenAI transcription and Google Docs
Workflow name: Automated meeting minutes from audio using OpenAI transcription and Google Docs

Who’s it for

Teams and operators who record meetings/interviews and want fast, standardized, action-oriented minutes—without writing code. New n8n users welcome.

What it does / How it works

On form submission, the workflow ingests an audio file and basic metadata, transcribes the audio with OpenAI, summarizes it into concise minutes (key points, next actions with owner & due date, and counterpart concerns/requests), then creates a Google Doc (if missing) and appends the minutes. Sticky notes on the canvas explain each step and required inputs.

How to set up

Connect OpenAI via Credentials (never hardcode API keys).
Connect Google (OAuth2) with Docs/Drive scopes.
Replace any hardcoded Drive folder ID with an env var (e.g., MINUTES_FOLDER_ID).
In the Form Trigger, keep the audio upload field and optional metadata (Manager, Partner, Situation).
Test with a short audio sample (30–120 sec), then iterate on the summary prompt. Paste this description into a yellow sticky note at the top of the canvas.

Requirements

n8n (Cloud or self-hosted)
OpenAI credential with transcription + LLM access
Google account with Docs/Drive access and available storage

How to customize the workflow

Tweak the prompt tone, length, or sections (e.g., add “Risks/Blockers”).
Change the document title pattern or parent folder.
Add Slack or email notifications after the Doc is updated.
Log executions to Google Sheets for weekly reporting and audits.

Security & publishing tips

remove personal IDs (folder IDs, real emails) before sharing; keep node names descriptive; retain sticky notes for setup guidance.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Meeting Intake

Type / Role: n8n-nodes-base.formTrigger - formTrigger
Config choices: Version 2.3

Block 2 - Generate Meeting Minutes

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1.8

Block 3 - Create Minutes Doc

Type / Role: n8n-nodes-base.googleDocs - googleDocs
Config choices: Version 2

Block 4 - Insert Minutes Content

Type / Role: n8n-nodes-base.googleDocs - googleDocs
Config choices: Version 2

Block 5 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Transcribe recording

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1.8

Block 8 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Sticky Note7

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Automated meeting minutes from audio using OpenAI transcription and Google Docs
Complexity	intermediate
Nodes	9
Categories	Content Creation, AI Summarization
Author	Yusei Miyakoshi
Published	14 Oct 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/9644/9644.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Content Creation workflows AI Summarization workflows

Frequently asked questions

What does Automated meeting minutes from audio using OpenAI transcription and Google Docs do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Content Creation, AI Summarization use case.

Yusei Miyakoshi

3 workflows

Nodes

n8n-nodes-base.formtrigger @n8n/n8n-nodes-langchain.openai n8n-nodes-base.googledocs n8n-nodes-base.stickynote

Complexity

intermediate

Published 14 Oct 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/9644/9644.json

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Automated meeting minutes from audio using OpenAI transcription and Google Docs

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who’s it for

What it does / How it works

How to set up

Requirements

How to customize the workflow

Security & publishing tips

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Meeting Intake

Block 2 - Generate Meeting Minutes

Block 3 - Create Minutes Doc

Block 4 - Insert Minutes Content

Block 5 - Sticky Note

Block 6 - Sticky Note2

Block 7 - Transcribe recording

Block 8 - Sticky Note4

Block 9 - Sticky Note7

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions