Auto-create Airtable CRM records for Zoom attendees

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

️ Auto Create Airtable CRM Records for Zoom Attendees This workflow automatically logs every Zoom meeting attendee into an Airtable CRM — capturing their details for sales follow up, reporting, o...

Best for

CRM automation workflows
beginner n8n builders looking for reusable templates

Tools used

n8n-nodes-base.webhook, n8n-nodes-base.code, n8n-nodes-base.airtable, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by David Olusola.

Original n8n.io source

1.1 Workflow description

Title: Auto-create Airtable CRM records for Zoom attendees
Workflow name: Auto-create Airtable CRM records for Zoom attendees

🗂️ Auto-Create Airtable CRM Records for Zoom Attendees

This workflow automatically logs every Zoom meeting attendee into an Airtable CRM — capturing their details for sales follow-up, reporting, or onboarding.

⚙️ How It Works

Zoom Webhook → Captures participant join event.
Normalize Data → Extracts attendee name, email, join/leave times.
Airtable → Saves/updates record with meeting + contact info.

🛠️ Setup Steps

1. Zoom

Create a Zoom App with meeting.participant_joined event.
Paste workflow webhook URL.

2. Airtable

Create a base called CRM.
Table: Attendees.
Columns:
- Meeting ID
- Topic
- Name
- Email
- Join Time
- Leave Time
- Duration
- Tag

3. n8n

Replace YOUR_AIRTABLE_BASE_ID + YOUR_AIRTABLE_TABLE_ID in the workflow.
Connect Airtable API key.

📊 Example Airtable Row

Meeting ID	Topic	Name	Email	Join Time	Duration	Tag
999-123-456	Sales Demo	Sarah L.	[email protected]	2025-08-30T10:02:00Z	45 min	New Lead

⚡ With this workflow, every Zoom attendee becomes a structured CRM record automatically.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Zoom Attendee Webhook

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 1

Block 2 - Normalize Attendee Data

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 3 - Save to Airtable

Type / Role: n8n-nodes-base.airtable - airtable
Config choices: Version 2

Block 4 - Setup Instructions

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Auto-create Airtable CRM records for Zoom attendees
Complexity	beginner
Nodes	4
Categories	CRM
Author	David Olusola
Published	30 Aug 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/8059/8059.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source CRM workflows

Frequently asked questions

What does Auto-create Airtable CRM records for Zoom attendees do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your CRM use case.

David Olusola

92 workflows

Nodes

n8n-nodes-base.webhook n8n-nodes-base.code n8n-nodes-base.airtable n8n-nodes-base.stickynote

Complexity

beginner

Published 30 Aug 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/8059/8059.json

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Auto-create Airtable CRM records for Zoom attendees

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

🗂️ Auto-Create Airtable CRM Records for Zoom Attendees

⚙️ How It Works

🛠️ Setup Steps

1. Zoom

2. Airtable

3. n8n

📊 Example Airtable Row

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Zoom Attendee Webhook

Block 2 - Normalize Attendee Data

Block 3 - Save to Airtable

Block 4 - Setup Instructions

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions