Analyze Zoom phone call recordings with Gemini and log results to Google Sheets

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1. Workflow Overview

Analyze Zoom phone call recordings with Gemini AI and log to Google Sheets Who is this for Sales managers and team leads who use Zoom Phone for outbound calls and want automated performance trackin...

Best for

CRM automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.httprequest, n8n-nodes-base.splitinbatches, n8n-nodes-base.set, n8n-nodes-base.googledrive, n8n-nodes-base.merge, n8n-nodes-base.googlesheets, n8n-nodes-base.scheduletrigger

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Oka Hironobu.

Original n8n.io source

1.1 Workflow description

Title: Analyze Zoom phone call recordings with Gemini and log results to Google Sheets
Workflow name: Analyze Zoom phone call recordings with Gemini and log results to Google Sheets

Analyze Zoom phone call recordings with Gemini AI and log to Google Sheets

Who is this for

Sales managers and team leads who use Zoom Phone for outbound calls and want automated performance tracking without manually reviewing every recording.

What this workflow does

A schedule trigger runs periodically and fetches recent phone recordings from the Zoom Phone API
Each recording is split out and processed one by one through a loop
The audio file is downloaded from Zoom, then sent in parallel to:

Google Drive for backup storage
Google Gemini API for AI-powered call analysis

Gemini evaluates how far the call progressed (contact reached, needs identified, meeting proposed, or appointment booked) and returns specific coaching advice
The analysis results are merged with the Google Drive link and caller metadata
Everything is appended as a new row in a Google Sheets tracking document

How to set up

Zoom credentials — Create a Server-to-Server OAuth app in the Zoom Marketplace with phone:read and recording:read scopes. Add the credentials in n8n as "Zoom OAuth2 API"
Google Gemini API — Get an API key from Google AI Studio and add it as "Google PaLM API" credentials in n8n
Google Drive — Connect your Google Drive OAuth2 account and set the target folder ID in the "Upload to Google Drive" node
Google Sheets — Connect Google Sheets OAuth2 and set your spreadsheet ID in the "Log to Google Sheets" node. Create columns: Caller, Date, Number, Direction, Stage, Advice, DriveURL

Requirements

Zoom Phone plan with call recording enabled
Google Cloud account with Gemini API access
Google Workspace (Drive + Sheets)
n8n instance (cloud or self-hosted)

How to customize

Schedule frequency: Adjust the interval in the Schedule Trigger node — default runs every hour
Analysis prompt: Edit the prompt text in the "Analyze Call with Gemini" node to match your scoring criteria or industry terminology
Spreadsheet columns: Add extra fields in the "Format Results" node if you want to track additional metadata like call duration or team name

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Get Zoom Phone Recordings

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 7 - Loop Over Items

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 3

Block 8 - Build File Name

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 9 - Download Recording

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 10 - Upload to Google Drive

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 11 - Upload Audio to Gemini

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.4

Block 12 - Analyze Call with Gemini

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.4

Block 13 - Merge Drive Link + Analysis

Type / Role: n8n-nodes-base.merge - merge
Config choices: Version 3.2

Block 14 - Format Results

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 15 - Log to Google Sheets

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.5

Block 16 - Run Every Hour

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.3

Block 17 - Process Each Recording

Type / Role: n8n-nodes-base.splitOut - splitOut
Config choices: Version 1

3. Summary Table

Workflow	Analyze Zoom phone call recordings with Gemini and log results to Google Sheets
Complexity	advanced
Nodes	17
Categories	CRM, AI Summarization
Author	Oka Hironobu
Published	04 Mar 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/13871/13871.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source CRM workflows AI Summarization workflows

Frequently asked questions

What does Analyze Zoom phone call recordings with Gemini and log results to Google Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your CRM, AI Summarization use case.

Oka Hironobu

30 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.httprequest n8n-nodes-base.splitinbatches n8n-nodes-base.set n8n-nodes-base.googledrive n8n-nodes-base.merge n8n-nodes-base.googlesheets n8n-nodes-base.scheduletrigger

Complexity

advanced

Published 04 Mar 2026

Likes 0

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Install path: /data/workflows/13871/13871.json

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Analyze Zoom phone call recordings with Gemini and log results to Google Sheets

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Analyze Zoom phone call recordings with Gemini AI and log to Google Sheets

Who is this for

What this workflow does

How to set up

Requirements

How to customize

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note

Block 2 - Sticky Note1

Block 3 - Sticky Note2

Block 4 - Sticky Note3

Block 5 - Sticky Note4

Block 6 - Get Zoom Phone Recordings

Block 7 - Loop Over Items

Block 8 - Build File Name

Block 9 - Download Recording

Block 10 - Upload to Google Drive

Block 11 - Upload Audio to Gemini

Block 12 - Analyze Call with Gemini

Block 13 - Merge Drive Link + Analysis

Block 14 - Format Results

Block 15 - Log to Google Sheets

Block 16 - Run Every Hour

Block 17 - Process Each Recording

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions