Actioning your meeting next steps using transcripts and AI

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

This n8n workflow demonstrates how you can summarise and automate post meeting actions from video transcripts fed into an AI Agent. Save time between meetings by allowing AI handle the chores of or...

Best for

Personal Productivity automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

@n8n/n8n-nodes-langchain.lmchatopenai, n8n-nodes-base.httprequest, n8n-nodes-base.googledrive, n8n-nodes-base.manualtrigger, n8n-nodes-base.extractfromfile, n8n-nodes-base.googlecalendar, @n8n/n8n-nodes-langchain.outputparserstructured, n8n-nodes-base.executeworkflowtrigger

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Jimleuk.

Original n8n.io source

1.1 Workflow description

Title: Actioning your meeting next steps using transcripts and AI
Workflow name: Actioning your meeting next steps using transcripts and AI

This n8n workflow demonstrates how you can summarise and automate post-meeting actions from video transcripts fed into an AI Agent.

Save time between meetings by allowing AI handle the chores of organising follow-up meetings and invites.

How it works

This workflow scans for the calendar for client or team meetings which were held online. * Attempts will be made to fetch any recorded transcripts which are then sent to the AI agent.
The AI agent summarises and identifies if any follow-on meetings are required.
If found, the Agent will use its Calendar Tool to to create the event for the time, date and place for the next meeting as well as add known attendees.

Requirements

Google Calendar and the ability to fetch Meeting Transcripts (There is a special OAuth permission for this action!)
OpenAI account for access to the LLM.

Customising the workflow

This example only books follow-on meetings but could be extended to generate reports or send emails.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - OpenAI Chat Model1

Type / Role: @n8n/n8n-nodes-langchain.lmChatOpenAi - lmChatOpenAi
Config choices: Version 1

Block 2 - Get Meeting ConferenceRecords

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 3 - Get Meeting Transcript Location

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 4 - Get Transcript File

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 5 - When clicking "Test workflow"

Type / Role: n8n-nodes-base.manualTrigger - manualTrigger
Config choices: Version 1

Block 6 - PDF Loader

Type / Role: n8n-nodes-base.extractFromFile - extractFromFile
Config choices: Version 1

Block 7 - Get Calendar Event

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1.1

Block 8 - Structured Output Parser

Type / Role: @n8n/n8n-nodes-langchain.outputParserStructured - outputParserStructured
Config choices: Version 1.1

Block 9 - Execute Workflow Trigger

Type / Role: n8n-nodes-base.executeWorkflowTrigger - executeWorkflowTrigger
Config choices: Version 1

Block 10 - Response

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.3

Block 11 - Edit Fields

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.3

Block 12 - Fallback Response

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.3

Block 13 - Actions Router

Type / Role: n8n-nodes-base.switch - switch
Config choices: Version 3

Block 14 - Get Attendees

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.3

Block 15 - Attendees List

Type / Role: n8n-nodes-base.splitOut - splitOut
Config choices: Version 1

Block 16 - Add Attendee to Invite

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1.1

Block 17 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 18 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 19 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 20 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 21 - Create Calendar Event1

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1.1

Block 22 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 23 - Schedule Meeting

Type / Role: @n8n/n8n-nodes-langchain.toolWorkflow - toolWorkflow
Config choices: Version 1.1

Block 24 - AI Agent

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 1.5

Showing the first 24 of 28 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	Actioning your meeting next steps using transcripts and AI
Complexity	advanced
Nodes	28
Categories	Personal Productivity, AI Summarization
Author	Jimleuk
Published	10 Jul 2024

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/2328/2328.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Personal Productivity workflows AI Summarization workflows

Frequently asked questions

What does Actioning your meeting next steps using transcripts and AI do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Personal Productivity, AI Summarization use case.

Jimleuk

100 workflows

Nodes

@n8n/n8n-nodes-langchain.lmchatopenai n8n-nodes-base.httprequest n8n-nodes-base.googledrive n8n-nodes-base.manualtrigger n8n-nodes-base.extractfromfile n8n-nodes-base.googlecalendar @n8n/n8n-nodes-langchain.outputparserstructured n8n-nodes-base.executeworkflowtrigger

Complexity

advanced

Published 10 Jul 2024

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/2328/2328.json

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Actioning your meeting next steps using transcripts and AI

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

How it works

Requirements

Customising the workflow

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - OpenAI Chat Model1

Block 2 - Get Meeting ConferenceRecords

Block 3 - Get Meeting Transcript Location

Block 4 - Get Transcript File

Block 5 - When clicking "Test workflow"

Block 6 - PDF Loader

Block 7 - Get Calendar Event

Block 8 - Structured Output Parser

Block 9 - Execute Workflow Trigger

Block 10 - Response

Block 11 - Edit Fields

Block 12 - Fallback Response

Block 13 - Actions Router

Block 14 - Get Attendees

Block 15 - Attendees List

Block 16 - Add Attendee to Invite

Block 17 - Sticky Note

Block 18 - Sticky Note2

Block 19 - Sticky Note3

Block 20 - Sticky Note4

Block 21 - Create Calendar Event1

Block 22 - Sticky Note6

Block 23 - Schedule Meeting

Block 24 - AI Agent

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions